Fiscal Technician 3

Job description

Posting Details

Job TitleFiscal Technician 3Job Description

The purpose of this position is to support the college cashiering activities. Responsibilities include the cashiering and student accounts receivable activity for Centralia campus.

This position reports to the Student Accounts Analyst. This position handles over-the-counter cashiering activity for incoming transactions and account record keeping as required.

Essential Duties Summary

1.Responsible for all over-the-counter transactions in collecting and receipting college revenue. This includes outlying area classes and assisting Centralia College East as needed. Includes credit card transactions from Continuing Ed registrations.

2.Handle full and partial payments from customers and take credit card payments over the phone.

3.Assist with the student payment plan programs as necessary.

4.Maintain and reconcile cashier change fund on a daily basis.

5.Maintain and reconcile cashier petty cash fund to reimburse payments to college staff for purchases made, and prepare A-19 forms for replenishment of funds. Safe keep the beginning change funds for the Drama and ASCC departments.

6.Ring in all checks as received from the Business office and other offices that collect revenue.

7.Assist Analyst with accounts receivable for student charges including billing and processing of payments. Review/reconcile monthly charges by agency, student, and amount.

8.Order bus passes each quarter and track the appropriate disbursement of passes to students.

9.Handle NSF check activity relative to collecting NSF checks for cashiering, bookstore and CCE which includes sending letter, making phone calls, and as needed send to collections agency. Submit legal action paperwork to collection agency as required. In addition, prepare a monthly NSF checklist by transaction type.

10.Receive all monies for outside scholarships, personal fund student accounts and personal student loans. Maintain revenue/expense vouchers for all personal fund student accounts. Keep track of transactions, verification of payments and process/disburse balance checks. Coordinate with donors regarding fund usage, communicate with Financial Aid and reconcile those that need returned to donor.

11.Handle daily deposits bags from the different departments and evening hold bags when needed for events. This includes preparing the bag for pick up by an armored truck and assist with scheduling when needed.

12.Collect rent from students for on-campus housing and report to supervisor when accounts are past due.

13.Collect quarterly insurance payments from International Students and coordinate list with International Student office before payment is made.

14.Count and prepare the daily deposit and register total sheet for the cashier office. Also, count and prepare the daily deposit and register total sheet for the Bookstore before entering data into cashiering system. Work with Financial Aid to enter book purchases on grants.

15.Work with the Counseling Center on the processing of lab fees for Running Start students and send the contracts over to the business office after processed.

16.Coordinate the AmeriCorps on-line billing for students, this includes coordinating with Financial Aid regarding the amount, when personal funds are allotted, type the payment voucher for a balance check.

17.Run reports to generate refunds list on a regular basis and process refunds according to college refund policy.

18.Work closely with the Financial Aid and Registration staff to facilitate transfer of financial aid funds as requested.

19.Assist Analyst with input of information on collection website, turn over all old debts to the collection agency. Keep accurate records of when and for what reason they were sent to identify them.

20.Attend required trainings including ctcLink on-campus, off-campus and/or online.

21.Perform other duties as necessary.

Required Qualifications

High school diploma, or GED certificate


Fifteen quarter hours or ten semester hours of college-level accounting or bookkeeping


Two years of full-time experience as a Fiscal Technician, or equivalent, including experience using accounting-related software; An Associate of Arts Degree, or equivalent, in accounting or business may substitute for one year of required experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Preferred QualificationsPhysical DemandsSpecial Conditions for Eligibility

Classified employees are represented by the Washington Federation of State Employees (WFSE).

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Legal Affairs, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

FLSASalary GradeNormally all new hires begin at entry-level on the salary range.Salary$2,864 - $3,701 Range 36Posting NumberAS285POpen Date10/06/2020Close Date10/20/2020Open Until FilledYesSpecial Instructions to Applicants

This is a full-time classified position. All qualified applicants are encouraged to apply.

Assuming there is a qualified pool of candidates, a minimum of 10 candidates may be referred to the hiring supervisor for consideration. Those selected for a final interview with the supervisor may be asked to demonstrate proficiency in appropriate areas.

Position closes October 20, 2020.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
    • JD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  3. * Describe your experience in the use of Windows, MS Office, and other software programs. Please include length of experience and where this experience was obtained.

    (Open Ended Question)

  4. * How did you hear about this employment opportunity (i.e., The Olympian)?

    (Open Ended Question)

Documents Needed To ApplyRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 10/9/2020
    Application Due: 10/20/2020
    Work Type: