Accounting Clerk 3

Job description

Job Title: Accounting Clerk 3
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 8517

Working under general direction, compute, classify, and record numerical data to keep financial records complete. Perform any combination of complex and diverse calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers. The accounting clerk will be responsible for accounts and speedtypes to be the "eyes and ears" of the Controller's Office. This person must work in collaboration with other individuals to understand the accounting and operations of various departments/function within Case Western Reserve University.


    Oversee the activity flowing through the university's speedtypes and accounts including reconciling and/ or reviewing the reconciliation of activity on a monthly basis. Follow-up on discrepancies, discuss with applicable departments any reconciling items, and ensure the proper use of the accounts/ speedtypes. (20%)Assist in supporting the cashiering functions during times of high traffic in the cashier’s office. (10%)Verify deposits and correctly apply them in the accounts receivable system. (10%)Determine when issue/ matters need to be escalated to accountants or assistant controller. (10%)Develop and propose Journal entries to correct items as needed. (10%)Monitor accounts for any potential issues/ trends and make recommendations for change or improvement. (15%)Assist in the preparation of internal briefing schedules and annual schedules for the external auditors as necessary. (10%)Answer telephone and as appropriate field questions relative to assigned duties. (10%)


    May assist with the daily operation of the department. ( <1 %)Perform other duties as assigned. (<1%)


Department Daily contact with departmental staff to maintain workflow.

University: Extensive daily contact with faculty and staff at various schools and departments to address concerns / problems, use, and interpret established procedures.

External: Frequent contact with various vendors, clients of the university, and periodic contact with colleagues from other institutions to furnish, obtain or exchange data or information.

Students: Minimal contact with student workers or student groups to address concerns / problems, use, and interpret established procedures.


This position has no direct supervision of staff employees.


Experience. 2 to 3 years of demonstrated experience in a related field-experience to include reconciliations, accounts receivable, and various accounting functions preferred.

Education: High school education required; Associate's degree highly desirable.


    Knowledge of accounting principles and practices. Ability to use mathematics to solve problems.Excellent communication skills Understanding written sentences and paragraphs in work related documents. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communicating effectively in writing as appropriate for the needs of the audience. Talking to others to convey information effectively.Strong analytical and organizational skills required. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Ability to manage one's own time.Ability to actively learn - understanding the implications of new information for both current and future problem solving and decision-making.Must have excellent oral and written communication skills. Ability to interact with colleagues, supervisors, and customers face to face.Proven customer service orientation.Must be self-motivated and have the ability to work as part of a team.Accurate and detailed oriented.Ability to multi-task manage deadlines.Strong PC skills. Must be proficient in Microsoft computer applications.Experience with PeopleSoft Financials or other ERP software preferred.Ability to meet consistent attendance.


Typical office environment. The employee will perform repetitive motion using computer mouse and keyboard to type. The employee will have to adhere to the controller's office dress code.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.





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Job No:
Posted: 10/9/2020
Application Due: 5/29/2021
Work Type: Full Time