Manager, Research Administration and Grant Development

Job description

Job Title: Manager, Research Administration and Grant Development
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 8519

Working under limited supervision, the Manager, Research Administration and Grant Development assist faculty in the College of Arts and Sciences (CAS) in identifying and submitting proposals for external funding ranging from $10,000 to $5 Million. Reporting to the Assistant Dean for Research in the Office of Research Administration and Grant Development (ORAGD), the manager will work in collaboration with the staff of the ORAGD, CAS faculty and staff, and various University offices and constituents to provide analysis, development, and evaluation of sponsored program opportunities and activities, with an emphasis on pre-award activities, in support of the mission and strategic priorities of the College of Arts and Sciences. The manager will serve as a resource for CAS faculty and department-based grants administrators in diverse and complex matters of sponsored projects development and submission policy, procedure, and practice. The manager will assess, formulate, evaluate and oversee identified proposal development and submission processes and collaborate with stakeholders to ensure the success of each process. The manager will perform a wide variety of administrative tasks of a responsible and difficult nature requiring independence, judgment and the application of a comprehensive knowledge of a variety of sponsored projects policies and procedures.


    Identify and secure external funding. Exercise familiarity with faculty areas of research and scholarship in order to identify and secure federal and nonfederal sponsored program funding opportunities. Connect faculty and staff members when the opportunity to collaborate has been identified. Collaborate with the Assistant Dean to identify long-term programmatic and administrative goals and objectives and develop appropriate solutions or recommendations for the sponsored projects activities of individual faculty, department and Centers of the College of Arts and Sciences. (30%)Analyze and translate solicitation information and sponsor requirements. Support individual and collaborative proposal development and submission process through the SPARTA submission. Assume primary responsibility for collecting and reviewing proposal information, analyzing budgets, performing compliance checks, editing for content and providing feedback as desired and as time allows. Serve as a primary contact for CAS faculty by responding to inquiries, providing guidance and resolving issues to meet their research development and administration needs. (30%)Establish and maintain effective working relationships and facilitate proposal coordination across departments, divisions, the institution and various external constituent. Liaise with the university's central Offices of Foundation Relations, Government Relations. Corporate Relations, and Research and Technology Management on the development of proposals and submission of reports. Liaise with the Office of Foundation Relations, as well as outside foundations and agencies to gain information about the scope and timing of upcoming solicitations. Support faculty reporting requirements for foundation awards. Provide training to faculty in all aspects of the pre-award process and builds and maintains relationships with faculty and sponsors. May perform additional post-award grant administration duties depending on departmental needs. (25%)Develop and maintain materials highlighting federal and nonfederal sponsored program opportunities for CAS faculty to pursue, including website content and bi-monthly email communications. Manage the College’s Funding website, creating and curating research administration and grant development resources. Track and analyze data related to the implementation of research administration and grant development resources related to tracking the College’s sponsored programs, maintaining confidentiality and accuracy. May provide lead work direction to other administrative staff, with accountability for results; provides training and guidance to others. (15%)


Perform other duties as assigned. (<1%)


Department: Frequent contact with staff of the Office of the Dean of the College of Arts and Sciences. Regular contact with college faculty and staff as required to perform essential functions.

University: Contact with the university's Office of Foundation and Government Relations, Office of Corporate Relations, and Office of Research and Technology Management.

External: Contact with the college's organizational funders.

Students: Minimal contact with students.


May supervise student employee(s).


Experience: 5 or more years of experience and successful track record in research/grant proposal writing and project management in a higher education setting. Previous experience working with higher education faculty is desirable.

Education/Licensing: Bachelor's degree required, Master's degree preferred.


    Excellent writing, analytical, and research skills are essential, including the ability to seek and synthesize information and communicate in a compelling and succinct form.Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Familiarity with faculty areas of research and scholarship in order to identify and secure federal and nonfederal sponsored program funding opportunities.Ability to perform complex tasks and to prioritize multiple projects, manage simultaneous projects, and meet internal and external deadlines. A solid understanding of budgets as they relate to proposals and grants, including the ability to analyze budgetary line items for compliance with budget guidelines.Ability to gain and maintain a working knowledge of college and university initiatives to assist in the development of research and collaborative opportunities.Knowledge of federal, state and/or community funding sources and mechanisms. Knowledge and understanding of computer-aided research administration systems.Must be able a self-starter and have the ability to work independently and also collaboratively with colleagues.Superior organizational skills and attention to detail.Ability to work well under pressure and to interact with colleagues, supervisors and stakeholders face-to-face.High degree of energy, creativity, flexibility, and interpersonal skills.Ability to demonstrate a high degree discretion and maintain confidentiality.Computer proficiency (including Microsoft Office) and the ability to learn new software programs. Developed skills using Microsoft Word and Excel. Experience with Word Press or other website software preferred.Ability to meet consistent attendance.


General office environment. Some evening and weekend work hours will be required. Some travel required.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.





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Job No:
Posted: 10/9/2020
Application Due: 1/7/2021
Work Type: