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Chair's Assistant & Front Office Coordinator

Employer
University of California, Los Angeles
Location
Los Angeles

Job Details



Chair's Assistant & Front Office Coordinator
University of California Los Angeles



Requisition Number: 32757
Salary: $20.89 - $41.37 hourly

Position Description:
Provide professional-level administrative support to the Chair of the Sociology Department, acting as the liaison for the Chair with various units on campus, and interacting with faculty, students, staff, campus administrative offices, and the general public. Duties include synthesizing written or oral information for appropriate action or referral, prioritizing a wide range of problems and identifying for the Chair those that are significant/urgent. Compose, edit and coordinate preparation of various types of documents. Manage the Chair's calendar.

Provide professional-level administrative support to the Chief Administrative Officer (CAO) of the Sociology Department, acting as the liaison for the CAO with various units on campus, and interacting with faculty, students, staff, campus administrative offices, development offices, donors and the general public.

Also serves as the Front Office Coordinator. Duties include synthesizing written or oral information for appropriate action or referral, prioritizing a wide range of problems and identifying for the CAO those which are significant/urgent. Compose, edit and coordinate preparation of various types of documents and develop content for and input into the departmental web site and newsletter. Assist the CAO with space allocation and moves, and both the Chair and CAO with development activities. In addition, assumes academic personnel tasks such as gathering and preparing documents for faculty and teaching award nominations. Provide assistance in the faculty recruitment process, including planning candidate itineraries. All tasks require a high degree of confidentiality, attention to detail and ability to multi-task in an environment with distractions. Other major functions include overseeing the professional atmosphere and smooth functioning of the Sociology Department front office, including supervising work study students, assisting departmental faculty and graduate students, ensuring web site content is kept timely and accurate and frequently-used supplies are at hand.


For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=79388

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction






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Organization

Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.

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