Director of Auxiliary Services

Job description

Posting DetailsPosting Number: 0601099 Position Category: Director Job Title: Director of Auxiliary Services Position Code: 00300X Position Type: Staff Department: Auxiliary Nature of Work: Director of Auxiliary Services will be responsible for creating a strategic direction and define how auxiliary services interacts with University leadership and serves the University as a whole. Training and Experience: *Knowledge and level of competency commonly associated with completion of Bachelor's degree in Business Administration or related field or Associates degree with a combination of a minimum of 10 years of experience in auxiliary services management and administration.
*Management experience required.
*Experience with managing a budget, financial reporting, and revenue and expense accounts required.
Ability to work well with all employees/levels of the University.
*Ability to be flexible and multi-task. Testing Requirements:Illustrative Examples of Work: This person will evaluate existing revenue generating units and explore and initiate new opportunities for generating auxiliary revenue for the University.
Defines and creates new, relevant policies that support potential revenue opportunities while preserving the mission and vision of the University as well as students' goals and priorities.
This position will direct all activities of auxiliary services, such as conferences and events, the bookstore, dining services, non-academic space management, vending operations and any new services included in auxiliary services such as student transportation, card services and the print shop.
This person will manage and direct the efforts of Auxiliary Services staff and assure the contribution of all of the service departments properly support the academic mission of the University.
This person will develop and revise annually the Five Year Business Plan, according to Board of Regents Policy and Procedure, for each auxiliary unit for which he/she is responsible.
Recommends hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
?Provides a strategic vision for Auxiliary Services. Ability to explore and initiate new opportunities for the University.
Implements administrative procedures and systems to evaluate existing revenue generation.
Coordinates the accounting and reporting for budgeted revenue.
Assists with budget preparation and expenditures.
Administers/negotiates all aspects of contracts with external vendors for the bookstore, vending, dining services, and events and conference services.
Prepares and analyzes reports relative to the financial and operating performance of revenue operations.
Facilitates the communication and addresses customer service issues with all vendors and staff providing auxiliary services.
Recommends and coordinates facility upgrades and maintenance for all auxiliary services to ensure accessibility and service quality.
Present and convey information to all auxiliary functions to students, parents, faculty and staff at various orientations, i.e., Open House, New Student Orientation, SGA meetings and Welcome Back Week.
Develops and maintains, with approval from the University Legal Affairs Office and Human Resources Department, the University policy for Interaction with Minors while adhering to BOR Policies.
Develops, monitors, evaluates and recommends improvements to processes, procedures, work flow and/or standards ensuring alignments with the University mission.
Supervises administrative, professional, technical/support and student staff and performs both direct and indirect supervision through subordinates.
Develops, administers, and recommends amendments to departmental budgets.
Approves expenditures, reviews financial statements and manages financial operations.
Reviews monthly financial reports in conjunction with revenue fluctuations.
Maintains professional rapport with Bursar to ensure effective communication exists at all times. Must work with Bursar to maintain up-to-date data for financial reporting and other financial obligations, as needed.
Maintains professional rapport with Information Technology Services (ITS) to ensure effective communication exists at all times. Must work with ITS to ensure meal plan policies, processes and procedures correlate, i.e., Blackboard, bookstore course files, Higher Education Opportunity Act, and more.
Communicates with clients to ensure appropriate legal documentation is submitted to the University prior to an event being held on the University campus, i.e., appropriate alcohol serving licenses, certificate of liability insurance, specific security issues etc.
Performs other duties as assigned. Posting Date:Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.)FTE: 1 Special Instructions to Applicants:Funding Source: Other Number of Openings:If Other, please denote the Name of a Grant: Auxilary Fringe Benefits:Salary: Negotiable Physical Demands *The work is typically performed while sitting at a desk or table.
*Night and/or weekend hours required; especially during peak periods each semester.
*This position will be housed on the West Campus of ASU but must be able to work interchangeably on the other campus. Facts About the Institution: Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, hospital and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Remission after six months of employment.

EEO/AA/Non-Discrimination Statement:

Albany State University is an equal employment, equal access, equal educational opportunity and affirmative action institution which adheres to all federal and state civil rights laws banning discrimination in public institutions of higher education.

The University is committed to insuring equal opportunity to all students, employees, and applicants for employment or admission without regard to race, color, religion, sex, national origin, age, veteran status, physical or mental disabilities, or sexual orientation. It is the policy of Albany State University to comply with all federal laws, including the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act (ADA) of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), Title VI of the Civil Rights Act of 1964 (Title VI), Executive Order (E.O.) 11246, and all subsequent amendments and implementing regulations which prohibit discrimination as above described. In accordance with the requirements above, Albany State University affirmatively states that it does not discriminate on the basis of race, color, religion, sex, age, veteran status, disability or national origin in its employment and/or educational programs and activities. Albany State University is an Affirmative Action/Equal Opportunity Institution.

The University shall take action, to the extent allowed under state and federal law, to ensure fulfillment of this policy. For questions or more detailed information regarding this policy, or to file a complaint regarding violation of this policy, please contact the Albany State University Office of Human Resources, 504 College Drive, Billy C. Black Building, Room 382, Albany, Georgia 31705 Director of Human Resources at 229-430-4623. Students requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Student Disability Services Center, New Student Center, 2nd Floor, Green Zone (Room 2-140), Dr. Stephanie Harris-Jolly, Director of Counseling and Student Disability Services, 229-903-3610. Disability Statement: Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229.500-2026. EEO/AA employer. Optional Applicant Documents:Required Applicant Documents: Resume
Cover Letter Application Types Accepted: Staff Employment Application Quicklink for Posting: www.albanystatejobs.com/applicants/Central?quickFind=51781 function checkForSelectedStatus(){ return true;}

 

 

 

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Job No:
Posted: 10/8/2020
Application Due: 1/6/2021
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