Scheduling/Events Coordinator

Job description

Posting DetailsPosting Number: 0601108 Position Category: Admin Specialist/Coordinator Job Title: Scheduling/Events Coordinator Position Code: 500 Position Type: Staff Department: Auxiliary Nature of Work: Only Internal Applicants Are Eligible to Apply For This Position

The Scheduling/Events Coordinator is responsible for the coordination of booking, reserving, scheduling, planning & implementation of room/space/facility reservations for internal & internal functions on both the East and West campuses of Albany State University. Training and Experience: The minimum qualifications for this role include:
* Knowledge and level of competency commonly associated with the completion of an Associate Degree in a course of study related to the occupation held.
* 2 years of related job experience
* Excellent customer service skills
* Must be able to work independently
* Must be able to make decisions based on institution policy and policies set forth for rental of the facilities on the campuses.
* Understand and can apply institutional policies as they relate to interaction with Non-Student Minors on Campus as it relates to third party rental and for institution owned/sponsored events.
* Understand and apply institution policies related to serving alcohol on campus.
* Adept with operating various computer programs; experience with working within a scheduling software program is preferred but not required.
* Experience working with a University Campus is preferred.
* Experience in working with planning and conducting special evens is preferred. Testing Requirements:Illustrative Examples of Work: * Facilitating booking, planning and implementation of third party rental for events on both the East and West Campus.
* Acting as a Point of Contact for Summer Campus and programs to ensure compliance with Protecting Non-Student Minors on Campus policy.
* Working closely with Housing Department to coordinate Housing needs of overnight campus and interns.
* Preparing and maintaining complete records of events.
* Resolving issues between students, faculty, and staff and external rental clients when multiple requests for use of a facility are received within the same time frame. Determines the priority according to university protocol.
* Performing routine office tasks such as filing, answering phone and answering general questions about the university as well as Auxiliary Services.
* Attending events to ensure superior customer service, room setup correctly, IT needs working properly and appropriate custodial and security staff are on site. Posting Date: 02-25-2020 Closing Date:
(Screening of applications will begin at date shown and will continue until the position is filled.) Open Until Filled FTE: 1.00 Special Instructions to Applicants:Funding Source: General Operating (State) Number of Openings: 1 If Other, please denote the Name of a Grant:Fringe Benefits:Salary:Physical Demands * The work is typically performed while sitting at a desk or table while intermittently sitting, standing, walking, bending, crouching or stooping.
* The work is typically performed in an office and outdoors, occasionally in cold or inclement weather. Facts About the Institution: Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment. Disability Statement: DISABILITY STATEMENT:

Applicants who have a disability and who need special services or facilities to apply or to interview should contact Human Resources at 229-500-2026. EEO/AA employer. Optional Applicant Documents:Required Applicant Documents: Resume
Cover Letter Application Types Accepted: Staff Employment Application Quicklink for Posting: www.albanystatejobs.com/applicants/Central?quickFind=51811 function checkForSelectedStatus(){ return true;}

 

 

 

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Job No:
Posted: 10/8/2020
Application Due: 1/6/2021
Work Type:
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