Business Services Assistant Director

Colorado Springs, CO
Oct 08, 2020
Institution Type
Four-Year Institution
DescriptionThe business services assistant director will lead a new Business Services Department. The new department will be responsible for daily support operations, front office administration, human resource, accounting, and finance functions for the offices of Facilities Management, Planning, Design and Construction, Parking, Transportation, and Sustainability. The new position serves a critical role in facilitating the efficient flow of information between offices and the greater campus community, while working to ensure the effective and efficient use of university resources through continued improvement of office practices and procedures.

Who We Are:
The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 10,500 undergraduate and 1,900 graduate students.
Colorado Springs (pop. 400K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report  as one of the top Best Places to Live in the U.S.

Job Duties:

Coordinates, delegates, and monitors the day-to-day operations of the Business Services Office, including but
not limited to:

  • All forms of business transactions including but not limited to construction/vendor contracts, changes orders, amendments, pay applications, procurement cards, travel cards, reimbursements, travel preauthorization and receipts, subscription and membership processing, advertisements for bid, website maintenance, etc.
  • Preparation of administrative and financial reports including but not limited to employee leave, overtime compensation, employee training hours, and costs reconciliation of department/project budgets against the campus accounting system
  • Monthly payroll processing and quality assurance of all data entered into the MyLeave/HCM system
  • Provides frequent and on-going training on state policies and practices related to human resources, accounting, and finance.
  • Consults with supervisors on the types of and appropriate use of leave, FMLA rights and requirements, and techniques or practices for managing absences
  • Monitor internal equity and external competitiveness to help identify potential risks and determine solutions
  • Assists supervisors in the hiring, onboarding, training, development, and performance management of all full time and student employees
  • Assists supervisors with the implementation of new software and business processes to ensure continuous improvement in business practices and procedures
  • Supervise, select, orient, train, evaluate, and coordinate the activities of administrative, financial, and
    accounting personnel
  • Accomplishes administrative, financial, and accounting personnel and student staff results by
    communicating job expectations; planning, monitoring, appraising, and counseling as needed regarding
    performance and deliverables
  • Initiates, coordinates, enforces, and modifies as appropriate, office systems, policies, and procedures to
    ensure efficient and effective office productivity
  • Coordinates and disseminates regular staff communications to ensure accurate, timely, and transparent
    flow of information between all offices
  • Organizes regular individual, group, and department-wide staff development, teambuilding, and recognition
  • Completes special projects by organizing and coordinating information and requirements; planning and
    arranging associated meetings; and monitoring results
  • Interacts with department leadership on a regular basis, as well as other senior university administrators,
    faculty, staff, students, alumni, visitors, and outside agencies to relay information regarding policies,
    procedures or unit activities
  • Manage workman compensation claims, documentation, procedures, and correspondence
  • Proactively improve efficiency within the department and support sustainability in all functions
  • Perform related duties as assigned or required to meet Department and University goals and objectives
  • Job Competencies:

  • Extensive knowledge of accounting and budgeting procedures and techniques for large (>$2M) and small (<$2M) construction and renovation projects
  • Familiarity with and extensive working knowledge of the policies and procedures outlined in the State of Colorado Procurement Manual
  • Familiarity with and extensive working knowledge of employee benefits, compensation, and risk management for professional exempt and state classified employees
  • Experience managing work order systems such as WebTMA, SchoolDude or Famous
  • Skill in planning, analyzing, and coordinating activities and establishing priorities
  • Effective communication with diverse individuals including strong consultative, collaborative, and mediation skills
  • Proactive and responsive interpersonal skills; ability to handle potentially difficult, confidential, and sensitive situations
  • Ability to troubleshoot, solve problems, and make decisions
  • Ability to look at challenges from a unique perspective and anticipate the needs of the office leadership
  • Demonstrated ability to work both independently and collaboratively in a diverse, team-oriented environment
  • Knowledge of administrative and supervisory principles and practices
  • Knowledge of accounting and budgeting procedures and techniques
  • Proficiency with Microsoft Office programs
  • This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

    What We Offer:
    University of Colorado Colorado Springs offers a comprehensive benefits package. Information on benefits programs, including eligibility, is located at:

    Salary Range: Generally Starting at: $57,894 - $82,706

    The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

    UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado will consider all qualified applicants without regard to race, color, creed, religion, sex, national origin, age, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs, or any other characteristic protected by law.

    The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

    QualificationsMinimum Requirements:

    • A bachelor's degree in business administration, human resources, business, finance, accounting, or a directly related field from an accredited institution.
    • AND 4 years of professional level experience in Finance, accounting and HR management that includes experience in payroll, salary, compensation, Human Resources and administration in an institution of higher education, healthcare or similar agency
    Preferred Requirements:

  • A master's degree in business administration, human resources, business, finance or accounting, or a directly related field from an accredited institution
  • 5 years of experience in higher education
  • 5 years of professional level experience in Finance, accounting and HR management that includes experience in payroll, salary, compensation, Human Resources and administration in an institution of higher education or an affiliated agency
  • Physical Requirements:

    • While performing the duties of this job, the employee is frequently required to sit. 
    • Employee is occasionally required to stand and walk.
    • Tasks may involve looking at computer screen continuously for long periods of time
    • Talking and hearing within normal range.
    • The employee must occasionally lift and/or move up to 20 pounds.

    Job Category: Business Services
    Primary Location: Colorado Springs
    Schedule: Full-time
    Posting Date: Oct 7, 2020
    Unposting Date: Ongoing

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