Job description

Occupational Summary

Conduct inventories and audits of Duke University facilities to include space, and moveable and fixed equipment; determine if equipment should be expensed or capitalized; classify space based on functional use and physical characteristics to ensure proper utilization reporting and cost distribution.

Work Performed

  • Conduct inventories and audits of physical facilities; determine if equipment should be expensed or capitalized; establish original cost data for capital equipment utilizing purchase orders, invoices and cost manuals.
  • Contact departments subsequent to inventories to account for missing equipment; determine original cost and location of unaccounted items utilizing purchasing, accounting and departmental files.
  • Maintain interface with departmental personnel to ensure maintenance of current inventory records of capital equipment.
  • Inspect and classify space based on functional use and physical characteristics to ensure proper utilization reporting and cost distribution. Provide information and assistance to federal auditors in their audit and review of facilities located at Duke University; conduct special audits of government contract and grant equipment to verify use, condition and existence of equipment as required. Review Federal Government Surplus Yard records to determine if University acquisition records reflect all transactions pertaining to federal surplus equipment; verify cost on government surplus items procured by University departments negotiating directly with the various government agencies.
  • Schedule audits and inventories at appropriate times for departments' convenience and to maintain a 24 month review cycle.
  • Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Minimum Qualifications


Work requires a general knowledge equivalent to a high school education to acquire comprehensive abilities in reading, mathematics and writing.


Work generally requires five years of experience providing the opportunity of demonstrating skills to classify, count, estimate or compute. OR One year of experience as aFacilities Audit Trainee. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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Job No:
Posted: 10/8/2020
Application Due: 1/6/2021
Work Type: