Finance/Data Manager, Niner University Elementary

Job description

Position Information

Vacancy Open toAll CandidatesEmployment TypeTime Limited - Full-timeIf time-limited, note appointment end date06/30/2025Hours per week40Months per year12Position Number002024NC Salary Grade Equivalency63Classification TitleBusiness Services Coordinator - ContributingWorking TitleFinance/Data Manager, Niner University ElementarySalary Range$36,041 - $43,595Anticipate Hiring Range$36,041 - $43,595FLSA StatusNon ExemptDivisionAcademic AffairsDepartmentCollege of Education (Col)Work UnitCollege of EducationWork Schedule

8:00 am – 5:00 pm, Monday – Friday; may change slightly when school opens in August 2020.

Primary Purpose of Position

The purpose of the Finance/Data Manager position is to provide financial, attendance, and records management at UNC Charlotte’s lab school, Niner University Elementary.

Minimum Education/Experience

Four-year degree in a related business function; or an equivalent combination of training and experience.

Essential Job Duties

Administrative and Organizational Task:

-Assists the Principal with the operations of Niner University Elementary
-Participates in duties related to the administration of the office, assisting in preparing comprehensive reports and recommending improvements in work flow, procedures and use of equipment and forms
-Assists with the organization and implementation of the procedures for the opening and closing of school for staff and students
-Maintains such student and financial records and reporting as shall be required
-Maintains daily teacher attendance log and substitute records
-Collects and inputs data to enroll students and manage daily attendance
-Maintains clerical records for school activity accounts and submit monthly summary
-Manages and oversees arrangements for personnel substitutes, including use of automated substitute system, report verification and training on system use
-Maintains all administrative and staff files
-Maintains copier maintenance and monitors staff usage
-Processes attendance and payroll for building staff
-Processes, monitors, and maintains records of the following: purchase orders, field trip requests, timesheets, office equipment maintenance, work orders
-Maintains a working knowledge of the Family Educational Rights and Privacy Act regulations and serves as school’s point person for articulation and adherence to guidelines
-Assists with safety audits
-Responds to emergencies, such as bomb threats and lock downs
-Insures compliance with federal, state, local and school system rules and regulations.
-Prepares reports, handbooks and agendas.
-Serves as a personal and confidential secretary to the Principal/Director, type letters, memos, and composes correspondence and maintains electronic mail.

Financial Duties:

-Processes supply and equipment purchases, manage vendor contracting, sole source justifications, and bid procedures
-Processes maintenance requests or other facilities management repairs or complete space management updates
-Monitors and reconciles the NUE budget and tracks travel and office expenditures
-Compiles and submits a variety of weekly, monthly and year end reports as required, ensuring accuracy of budget balances.
-Receipts and deposits all monies collected from teachers and club advisors. Maintains and reconciles the general, club and athletic checking accounts.
-Reconciles and inventories all teacher receipt books. Receipts and deposits all monies collected from staff. Makes daily deposit to bank.

Customer Service:

-Answers telephone, routes calls, takes messages, provides routine assistance and information to the caller, logging phone calls as appropriate
-Routes and distributes incoming mail, correspondence, and other material to school staff
-Greet visitors, determine appropriate level of access to the school and maintain visitor log-in records
-Utilizes positive human relation skills to interact with teachers, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate
-Maintains a professional, organized and efficient work flow and atmosphere despite frequent distraction and interruption

Other Work Responsibilities

-Assists student discipline and/or supervision in building, on field trips or at special events
-Assists and orients substitute teachers and the training and monitoring the work of student assistants
-Provides basic nursing care in the absence of the school nurse, such as administration of prescription medications and first aid
-Initiate position requests or updates and assists with hiring actions, ensure timely and complete performance reviews
-Operates office equipment in performing assigned duties; ensures that necessary repairs are made as needed
-Prepares reports, gathers, assembles and summarizes information and data
-Performs special projects and assignments as requested
-Creates and maintains bulletin boards
-Opens, sorts and distributes incoming mail.
-Trains staff and club advisors for all financial procedures and regulations.
-Maintains proficiency in technology and attend training as required as well as train others.

Departmental Preferred Experience, Skills, Training/Education

-Office/Administrative experience in a University or school setting.
-Experience monitoring and reconciling budgets.
-Knowledge of office management systems and procedures.
-Excellent time management skills and ability to multitask and prioritize work.

Necessary Licenses or CertificationsWork LocationNiner University ElementaryPosting date10/07/2020Closing date10/21/2020Proposed Hire DateContact InformationSpecial Notes to Applicants

This is a time limited position that is scheduled to expire on 06/30/2025. Additional funding for this position is anticipated but not guaranteed. If the funding is received then the position will continue until approved funding has been exhausted. If the funding is not received then the position will expire on 06/30/2025.

Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.

  • Do not write ‘see resume’ on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).

  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

  • These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • UNC Charlotte Website
    • HERC Job Board
    • Inside Higher Education
    • Circa (formerly known as Local JobNetwork)
    • Another Website
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Other
  2. Where did you learn about this posting?

    (Open Ended Question)

  3. Do you have professional office/administrative management experience in a University or school setting? If yes, please explain your experience.

    (Open Ended Question)

  4. Do you have professional experience monitoring and reconciling office or department budgets? If yes, please explain your experience.

    (Open Ended Question)

Applicant DocumentsRequired Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter / Letter of Interest
  3. Contact Information for References
Optional Documents




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    Job No:
    Posted: 10/8/2020
    Application Due: 10/23/2020
    Work Type: