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Director of Sponsored Programs

Employer
Kentucky State University
Location
Frankfort, KY

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Administrative Jobs
Institutional & Business Affairs, Community & Government Relations, Program Administration
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

TITLE: Director of Sponsored Programs 

DEPARTMENT: Office of Research and Sponsored Programs

REPORTS TO: Director of Government Relations

EFFECTIVE DATE: TBD

EMPLOYMENT STATUS: Full-time 

EMPLOYMENT CLASSIFICATION: Exempt                      

                             

PRINCIPAL PURPOSE OF JOB: 

The Director of the Office of Sponsored Programs serves as the central coordination point for all grants and contracts at Kentucky State University, and partners with principal investigators (PIs) to ensure grants are prepared for submission. This position also leads the processing and managing the administration of grants and contracts once they have been awarded. This position is responsible for increasing and sustaining successful granting and contracts activity by working with faculty and staff in researching and identifying prospective resource opportunities at the federal, state, local, and private funding sources.

 

SCOPE OF RESPONSIBILITY: 

The Director of the Office of Sponsored Programs oversees all aspects of proposal preparation, grant submission administration, sponsored program agreements, and contract/sub-contract negotiation with external agencies and organizations. The position assists administrators and PIs with issues related to externally sponsored activities and affiliated contractual requirements. The Director will work with faculty, administrators, academic support, and accounting personnel in the execution of grant proposal writing, submission, and award acceptance. This position serves as a liaison between the Kentucky State University and granting agencies to ensure peak execution of reporting and compliance with grant requirements. The position reports directly to the Executive Director of Government Relations and Economic Innovation.

 

ESSENTIAL JOB FUNCTIONS:

  • Identify grant opportunities and work with faculty to write and edit grant proposals/applications for submission to federal, state, local and private agencies.
  • In collaboration with accounting personnel and faculty members will be responsible for preparation of the budget, budget justification, required form needed for a grant proposal.
  • Perform electronic research administration system activities such as user account creation, modification, updating institutional information, and other electronic research administration duties as needed.
  • Manage all the grant submission process to federal, state, local, and private agencies.
  • Edit grant and contract-related documents, reports, and other research documents, as needed.
  • Develop and maintain a submission database, as well as maintain records for pre-award sub-award recipient materials, including commitment forms and other resources for vetting sub-award institutions at the pre-award and post-award stages.
  • Maintain expert knowledge of sponsor guidelines and procedures by reviewing proposals and
  • Advise faculty and staff on sponsor polices and procedure and the rules and regulations of the University, including matching issues that apply to Awards/Agreements.
  • Implement policies and standard operating procedures to ensure compliance with sponsor rules.
  • Develop training, workshops, and seminars on issues related to granting and sponsored programs.
  • Other related duties as assigned.
    •  

    OTHER DUTIES: Perform other duties as assigned.

     

    QUALIFICATIONS: 

    Ph.D. or Master’s degree in a related field or equivalent experience in grant proposal development. Experience in all phases of grant development including researching prospective grant opportunities, writing and editing grant proposals.   

    KNOWLEDGE, SKILLS, and ABILITIES:         

  • Knowledge of all phases of grant development including researching prospective grant opportunities, writing and editing grant proposals.    
  • Knowledge the use of various grant related software.
  • Knowledge of budgeting and pre and post award reporting.
  • Highly driven, self-motivated and works well independently and under pressure.
  • Ability to work well as a team member.
  • Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community.
  • Ability to work under deadlines.
  • Valid driver’s license.
    •  

    SUPERVISORY RESPONSIBILITY: This position will have supervisory responsibility

     

     

    PHYSICAL REQUIREMENTS:

  • Must be able to travel, primarily in-state (20%).
  • Occasionally may need to move light equipment and carry supplies, publications, and needed equipment for demonstration and training programs.


    • KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Check out Kentucky State University Youtube channel! 

    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
     Frankfort
    Kentucky
    40601
    US
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