Finance Manager, Stanford Global Studies
Finance Manager, Stanford Global Studies
Job Number: 87462
Note: Not all unique aspects of the job are covered by this job description
Strong internal candidate identified.
The Stanford Global Studies (SGS) Division oversees 14 area- or thematically-focused centers and programs, providing an arena for students and scholars to explore our increasingly complex world from multiple economic, political, social, technological, and cultural perspectives. Through its network of more than 400 affiliated faculty and educational programs that reach students at the undergraduate, masters, and Ph.D. levels, SGS contributes to every facet of international engagement on campus: faculty research, doctoral training, community life, and undergraduate and graduate education. In addition, two centers within the Division are currently designated National Resource Centers through the Department of Education Title VI grant program.
Interested candidates should upload a cover letter and resume in addition to the online application.
Reporting to the SGS Executive Director, the Finance Manager will be responsible for managing all operating budgets, gifts, and grants and contracts for SGS Division office, as well as for other centers/programs as needed. Similarly, the incumbent will be responsible for general operational support such as visiting scholar, postdoc, and lecturer appointment processes, and the hiring of student and contingent workers. The Finance Manager will serve as the Division's financial expert by convening quarterly meetings to share best practices and policy/regulatory updates, providing training as necessary. The incumbent will also serve as mentor and supervisor for the Finance Associate in the Division office.
The successful candidate will demonstrate:
- the ability to perform complex finance functions and/or activities requiring advanced knowledge and application of internal policies, external regulations, precedents, and systems (i.e., BI reporting, spending projections, variance reporting, budgeting in BPS or Tidemark, year-end close, proposal budget development, post-award close-out);
- functional knowledge of PeopleSoft webforms, labor schedules, labor distribution adjustments;
- knowledge of the gift processing transmittal process;
- demonstrated familiarity with sponsored research;
- purchasing and travel card approval process and governing regulations;
- knowledge of appointment and hiring processes.
This position is multi-faceted and dynamic. Candidates should be self-starters, comfortable with autonomy, possess strong communication skills, and be willing to embrace opportunities to shape administrative initiatives and to work with the Division leadership to drive these initiatives to completion.
- Perform and design ad hoc analyses of large complex data sets: reconcile complex accounts. Identify and resolve complex issues which may span multiple areas.
- Construct and assemble data for budgeting and decision making; develop conclusions, and present high level summary of recommendations. May develop annual budget for individual department/unit.
- Conduct analysis and resolution, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
- Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
- Develop reports and presentations of complex financial data and metrics for management and third parties.
- Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
- Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
- Develop and maintain desktop procedures and process documentation for area of responsibility.
- Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
- Provide consulting advice to client group(s); serve as a resource on matters that require specific technical, financial, or subject matter expertise; support negotiations with external partners.
- May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
* - Other duties may also be assigned
Education & Experience:
Bachelor's degree and four years of relevant experience or combination of education and relevant experience. Strong working knowledge of Stanford's finance and sponsored research systems highly preferred.
Knowledge, Skills and Abilities:
- Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
- Demonstrated knowledge of financial systems; internet and computer literacy.
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
- Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.
Certifications and Licenses:
- Constantly sitting.
- Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
- Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
- Rarely reach/work above shoulder.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
- Routine extended working hours during peak cycles; travel to school/unit sites across university.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
- Schedule: Full-time
- Job Code: 4103
- Employee Status: Regular
- Grade: F
- Department URL: http://www.hoover.org
- Requisition ID: 87462
Location: School of Humanities and Sciences, Stanford, California, United States
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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