Office Assistant 3 – Corrections Education

Job description

Posting Details

Job TitleOffice Assistant 3 – Corrections EducationJob Description

This position works inside the Washington Corrections Center located in Shelton, WA.
Centralia College is seeking an adaptable team player to support faculty and staff in corrections education providing quality educational opportunities to incarcerated students at the Garrett Heyns Education Center located at the Washington Corrections Center in Shelton, WA. This center offers courses in Basic Education for Adults (BEdA), vocational and academic transfer degree programs.

Essential Duties Summary

• Verify high school credentials for all incoming incarcerated individuals
• Process education information requests, including transcript requests
• Track student applications and registrations
• Schedule appointments for visitors and navigators
• Assist with data entry into Offender Management Network Information System (OMNI), Washington Adult Basic Education Reporting System (WABERS), and other databases as needed
• Proctor educational assessments, including GED, Accuplacer, and eCASAS
• Track Teacher Aides’ timesheets
• Compile and distribute information about corrections education programs
• Confer with other departments and Department of Corrections (DOC) personnel
• Assist with conference registration and travel documents
• Provide outstanding customer service
• Establish and maintain records and files
• Create and maintain spreadsheets for courses, attendance, and equipment inventory
• Comply with DOC and college policies and procedures
• Participate in division meetings and committee assignments
• Perform related duties as required and/or assigned

Required Qualifications

• High School diploma or equivalent
• Two years’ clerical experience preferably in an educational or corrections setting

Preferred Qualifications

• Associate Degree
• Experience working with incarcerated or recently released individuals
• Experience working in the DOC and/or higher education or community college system
• Outstanding organizational Skills
• Excellent Interpersonal Skills
• Bilingual Spanish

Physical DemandsSpecial Conditions for Eligibility

Classified employees are represented by the Washington Federation of State Employees (WFSE).

The successful candidate must pass the Department of Corrections security clearance and complete Department of Corrections New Employee Orientation Training and adhere to all Department of Corrections rules, policies, and procedures.

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

This position closes on October 21, 2020.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Legal Affairs, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

FLSASalary GradeNormally all new hires begin at entry-level on the salary range.Salary$2,738/mo - $3,535/mo Range 34Posting NumberAS283POpen Date10/06/2020Close Date10/21/2020Open Until FilledNoSpecial Instructions to Applicants

This is a full-time classified position. All qualified applicants are encouraged to apply.

Assuming there is a qualified pool of candidates, a minimum of 10 candidates may be referred to the hiring supervisor for consideration. Those selected for a final interview with the supervisor may be asked to demonstrate proficiency in appropriate areas.

Position closes October 21, 2020.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How many years of experience do you have working in an office environment?
    • 1-2
    • 3-5
    • 6-8
    • More than 10
  2. * Please describe any previous experience you have working in a customer service environment.

    (Open Ended Question)

  3. * This position is located at a correctional facility. Do you have experience working in a correctional environment?

    (Open Ended Question)

  4. * We strive to employ individuals who possess the skills necessary to effectively interact with a diverse population of students and staff. Our effort is to create a climate that recognizes, respects, and celebrates differences. Describe what diversity means to you?

    (Open Ended Question)

  5. * How did you hear about this employment opportunity (i.e., The Olympian)?

    (Open Ended Question)

Documents Needed To ApplyRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts
  2. Letter of Recommendation 1
  3. Letter of Recommendation 2
  4. Letter of Recommendation 3




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Job No:
Posted: 10/7/2020
Application Due: 10/21/2020
Work Type: