Administrative Support Associate - #002158

Job description

Posting Details

Posting NumberSHRA721PQuick Link for Internal Postings TitleAdministrative Support AssociateCompetency LevelJourneyWorking TitleAdministrative Support Associate - #002158DepartmentKimmel School of Construction ManagementPosition Summary

This position provides administrative support to the Kimmel School of Construction Management. Interpersonal and technical skills are required for office management, coordinating events and schedules, and maintaining personnel and student records. Good judgment, people skills, and an ability to adjust to changing requirements and requests are essential. Responsibilities include first point of contact for the School, maintaining proper filing systems, processing personnel actions, reporting, creating, and managing office correspondence and communications, coordinating events, meetings and travel, tracking expenditures/commitments and purchasing in Catamart, entering facilities management work orders, entering class schedules (section building in Banner), process and review student degree audits and applications; monitoring, tracking and processing curriculum changes; creating and updating presentations for public information on video monitors using PowerPoint and other presentation software, and requesting and approving space requests using 25Live, and other administrative duties as assigned.

Knowledge, Skills, & Abilities Required for this Position

Ability to organize tasks and frequently prioritize and reprioritize tasks as they come into the office; must be detail oriented; professional; self-motivated to meet deadlines with minimal supervision; must possess a high degree of proficiency in computer software knowledge such as word processing, presentation and spreadsheet programs; must possess the ability to perform several tasks at once; maintain long-term calendar of report or task due dates from year to year; must possess patience and the ability to communicate effectively in both written and oral formats. Knowledge of university procedures and computer software such as Banner (Student & Finance), MyCat, Catamart and 25Live is highly desirable.

Minimum Qualifications

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Qualifications

A four-year degree and two years of experience or a two-year degree and four years of experience in a similar capacity preferred. Excellent communication skills, written and oral; excellent people skills; high degree of proficiency in computer software such as Microsoft Office Word, Excel, PowerPoint, Access and Outlook. Preference will be given to applicants knowledgable in University software including Banner and 25Live.

Anticipated Hiring Range$31,200 - $34,000Position TypePermanent Full-TimeNumber of Hours per Week40Number of Months per Year12Salary Band Range$23,332 - $46,186Salary GradeFor administrative purposes during the implementation of Career Banding this Journey level position is considered a Salary Grade 59Open Date10/06/2020Close Date10/20/2020Open Until FilledNoSpecial Instructions to Applicants

Applicants must apply online in order to be considered. Please include a cover letter, resume, and a list of references (with complete contact information).

Applicants claiming Veteran’s preference must upload a copy of their DD-214.


If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

Effective October 1, 2015 all new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).


Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit Proper documentation of identity and employability are required at the time of employment.

Credential Verification

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.


Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at [email protected]

University Safety

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 114 Scott, Cullowhee, NC 28723 (828-227-7234) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

Applicant DocumentsRequired Documents
  1. Cover Letter/Letter of Application
  2. Resume
  3. List of references
Optional Documents
  1. DD-214
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Inside Higher Ed
    • HERC - Higher Education Recruitment Consortium
    • Website -
    • Personal Referral
    • Agency Referral
    • Other




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Job No:
Posted: 10/7/2020
Application Due: 10/20/2020
Work Type: