Administrative Assistant

Job description

Job location: Worcester

Employment Type: Full-time
Posted data: 2020-10-06
Req: R0001103
JOB TITLE

Administrative Assistant

LOCATION

Worcester

DEPARTMENT NAME

School of Engineering

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

Provides grant-related support associated with post-award sponsored research. Manages work orders and invoices; helps with hiring and payments for undergraduate and graduate students and research staff. Manages purchases of materials and supplies for sponsored projects. Assists faculty to get Professional Services Agreements in place for consultants paid from sponsored funds.
Analyzes and evaluates pre- and post-award contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.

JOB DESCRIPTION

Reviews and monitors research funds against awarded budgets; reviews expenditure requests for available funding, allowability, and compliance with agency guidelines and Office of Management and Budget.
Acts as the Grant Financial Analyst for all related grant purchases and expenditures.
Projects balances on sponsored awards including accounting for unencumbered expenses; ensures expenses are processed correctly against sponsored awards.
Serves as liaison between the faculty Pis and Co-Pis, Office of Sponsored Programs, and SPA.
Manages subcontracts, including interaction with the subcontract Pis, sponsored programs officers, and accounting personnel.
Assists in the preparation of post-award reports.
Organizes and maintains electronic proposals and grant records.
Manages the purchases of and coordinates travel in accordance with all applicable regulations and policies. Reviews and collects backup documents for p-card transactions on research awards. Sets up meetings and manages calendars.
Perform other job-related tasks as assigned.

FLSA STATUS

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

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