Assistant Dean for Business and Financial Affairs

Job description

Assistant Dean for Business and Financial Affairs Please see Special Instructions for more details. East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. In addition to submitting a candidate profile online, please submit online the required applicant documents: Curriculum Vitae Letter of Interest List of Three References (noting contact information) Posting Details

Job TitleAssistant Dean for Business and Financial AffairsPosition Number 000887Vacancy Open to All Candidates Department HSH SODM BF ManagementDepartment Homepage Department DENTAL MEDICINE, SCHOOL OF Division Health SciencesClassification Title Assistant DeanWorking Title Assistant Dean for Business Operations & Financial AffairsNumber of Vacancies 1Full Time Equivalent (FTE) 1.00Full Time or Part Time Full TimeRecruitment RangeCommensurate with QualificationsPosition Location (City) GreenvillePosition TypeNon-FacultyJob Category Non-Faculty Senior AdministrativeOrganizational Unit Overview

The Division of Health Sciences is the largest and most complex division within the University, employing more than 900 EHRA employees and 1,700 SHRA employees. The Division is composed of numerous Centers, Institutes, and agencies such as East Carolina Heart Institute and Eastern Area Health Education Center, the Colleges of Allied Health Sciences, Nursing, the Brody School of Medicine, the School of Dental Medicine, and the Laupus Health Science Library. In addition to the Academic and Administrative responsibilities of the division, the four professional schools provide clinical services throughout eastern North Carolina in a variety of settings and venues.
The School of Dental Medicine is composed of ten administrative offices and four academic departments. The Administrative units include the Offices of the Dean, Vice Dean, Associate Dean for Student Affairs, Associate Dean for Research, Innovation and Discovery, Associate Dean for Clinical Affairs, Assistant Dean for Extramural Clinical Practices, Assistant Dean for Dental Education and Informatics, Assistant Dean for Educational Support and Faculty Development, Assistant Dean for Academic Success and the Executive Director for Business and Financial Affairs. The four academic departments are Surgical Sciences, Pediatric Dentistry and Orthodontics and Dentofacial Orthopedics, General Dentistry and Foundational Sciences and Research.
Included in the mission of the School of Dental Medicine is to educate dental care providers (both dental students and dental residents) and to address the oral health care needs of the underserved population of North Carolina. The School of Dental Medicine meets these missions by operating dental clinics that provide both educational experiences for the dental students and residents and provides dental care to the residents of North Carolina. These clinics occur in both Ross Hall in Greenville, North Carolina, as well as Community Service Learning Centers located throughout North Carolina. In order to operate these clinics, appropriate dental auxiliaries and clinical staff are needed.

Job Duties

The Assistant Dean for Business Operations & Financial Affairs (ADBO&FA) is responsible for providing strategic direction to the School’s administrative, business and financial operations, and for the development, implementation and monitoring of administrative, financial and employee services, policies and procedures for the School of Dental Medicine (SoDM). As a member of the SoDM’s leadership team, the ADBO&FA plays an integral role in the School’s executive decision-making and planning to ensure the continued fulfillment of the School’s vision and mission.
The Assistant Dean for Business Operations & Financial Affairs (ADBO&FA), in addition to contributing to the educational patient care mission of the SoDM, is responsible for all financial management and sustainability metrics across the entire School, including distributed clinical operations and multiple funding sources. These responsibilities involve working closely with all Departments, Offices and Programs of the ECU School of Dental Medicine as well as with other Schools, Colleges and Programs of East Carolina University and as appropriate with the UNC System Office and local/regional/state/national agencies and associations. It is critical that the ADBO&FA works collaboratively with all constituencies within the School and University-wide as well as external to the University.

Specific Duties Include:

The ADBO&FA is responsible for a wide variety of administrative and business functions for the SoDM as well as providing accounting systems services that include coding, billing, and collection of professional patient care services provided under the auspices of the dental school, as well as analyzing and reporting information regarding clinical finances to the Dean and to other senior University leaders.

The ADBO&FA is responsible for developing, implementing and monitoring budgets from all fund sources for the dental school while working in collaboration with the Executive Associate Vice Chancellor for Health Sciences Administration and Finance.

The ADBO&FA is expected to provide detailed cost management reporting from clinical operations, in addition to providing customary financial information regarding clinical revenues and expenses. The combination of financial information and detailed operating data should provide the Dean and designated administrators with daily, weekly, and monthly indicators of key clinic performance data (e.g., revenue per clinic session, per chair). Additionally, the ADBO&FA will provide break-even analysis and actual vs. expected performance data for all clinical operations (e.g., each Community Service Learning Center, Ross Hall predoctoral clinics, Residency Programs, Faculty Practice, Clinical Research, etc.).

The ADBO&FA is responsible for compliance with federal regulations (including those related to billing third-party payers) and establishing and maintaining strong internal controls to protect School assets, while finding and maintaining an appropriate balance between internal controls and efficient business operations in a state-owned university.

The ADBO&FA is responsible for review of SoDM contractual arrangements with internal and external agencies. These contracts include Graduate Medical Education (GME), Vidant Medical Center service contracts, insurance providers, independent contractors, etc. Additionally, the individual is responsible for advising the Dean and Executive Associate Vice Chancellor for Health Sciences Administration and Finance on administrative and financial issues contained in these contracts.

The ADBO&FA provides leadership and oversight for all employee support services, including but not limited to: personnel administration; professional and financial credentialing of providers; time and leave reporting and payroll; and maintaining a collaborative interface with HS Division and University Human Resources.

The ADBO&FA provides leadership for the facilities management team who are responsible for safety and security, operations, upkeep and preventive maintenance of the buildings and equipment of the SoDM.

The ADBO&FA serves as school liaison with State, Internal and other auditing agencies.

The ADBO&FA is responsible for providing senior executive analysis and advice on resource allocation, financial management, and operational issues to the SoDM. Additionally, the individual serves as a resource to chairs and deans on budget management issues.

The ADBO&FA will exhibit strong leadership through the recruiting, retaining, and training of qualified and competent managerial and accounting staff who will provide system accounting services, financial management and administrative services to the SoDM.

The ADBO&FA will serve on the University Tuition and Fees Committee and will coordinate all recommendations for SoDM student tuition and fee increases and decreases.

The ADBO&FA will be responsible for updating and monitoring all Patient Fee Schedules to include Faculty, Residents, Student, Medicaid and CSLC Patient Fee Schedules with input from relevant stakeholders.

The ADBO&FA is responsible for completing and filing of all annual financial reports to include annual CODA survey, annual Medicaid Cost Settlement Report and ADEA Annual Finance and Salary Reports.

The ADBO&FA will participate in professional programs and activities national organizations, including the American Dental Education Association (ADEA), commensurate with his/her role at the School.

The ADBO&FA is not regularly involved in formal classroom instruction; however, the ADBO&FA may be asked to participate in the Leadership, Financial Literacy and Dental Practice module with students.

The ADBO&FA represents the Dean as directed and will also perform other duties, as assigned by the Dean.

Minimum Education/Experience

Minimum educational requirements include a master’s degree in business
administration, health care administration, health policy and administration, or a closely related field.

At least five years senior-level administrative experience in an academic/health care setting.

Supervision of budgeting and accounting functions and the utilization and application of thorough financial analysis to drive leadership decisions.

The individual in this position must be comfortable and skilled in making public presentations on detailed and complicated issues to external organizations as well as faculty and staff.

Outstanding leadership skills, the ability to communicate effectively orally and in writing, excellent interpersonal skills with ability to work cooperatively with colleagues, leaders, and staff at all levels, and the ability to work independently.

License or Certification Required by Statute or Regulation


Preferred Experience, Skills, Training/Education

Ten or more years senior-level administrative experience in an academic/health care setting

Experience in dental education.

Due to the importance of the mission of the School of Dental Medicine (SoDM) and the sustainability of its clinical operations, experience in financial management of large health care practices is highly desirable.

Special Instructions to Applicant

East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. In addition to submitting a candidate profile online, please submit online the required applicant documents:

Curriculum Vitae
Letter of Interest
List of Three References (noting contact information)

Additional Instructions to Applicant

In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.

Job Open Date 09/28/2020Open Until FilledYesJob Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date.Initial Screening Begins 10/12/2020Rank LevelQuick Link for Direct Access to Posting

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 328-9861 (Voice/TTY) or [email protected].

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate where you learned about this job vacancy.
    • LinkedIn
    • Chronicle of Higher Education
    • CareerBuilder
    • Greenville Daily Reflector
    • Raleigh News & Observer
    • Indeed
    • ECU Website
    • Other
Documents Needed To ApplyRequired Documents
  1. Curriculum Vitae/Resume
  2. Cover Letter
  3. List of References
Optional Documents




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    Job No:
    Posted: 10/7/2020
    Application Due: 1/5/2021
    Work Type: