Program Director I, TRiO

Job description

Requisition Details

Position TitleProgram Director I, TRiOHow many positions are you recruiting for?1CampusWest Valley CollegeDefinition

The Division of Student Services is seeking a talented leader to fill the position of Program Director, for the TRiO Program.

Under supervision of the Vice President of Student Services, or designated Student Services administrator, develop, organize, coordinate, implement and supervise the day-to-day program activities and operations of the West Valley College TRiO Program. The Program Director is responsible for officially representing and serving as a spokesperson for the units; assisting students, staff and faculty in accordance with policies of the U.S. and California Departments of Education, WVM District and other applicable state and federal regulations; monitoring and implementing the approved program budgets; completing detailed college, state and federal reporting; and training, supervising and evaluating the performance of assigned personnel.

The Program Director of TRiO is an academic management position that is directly responsible for ensuring that appropriate services for TRiO are provided; and that student records are appropriately maintained. The Program Director must be able to skillfully manage faculty and staff, and be responsible for ensuring budgeting and reporting requirements are met. In addition, the Program Director must understand, promote, and ensure the connection between TRiO functions and student learning and institutional effectiveness outcomes.

The incumbent must work closely with other college and district administrators in an environment of participatory governance to provide optimum quality services to students, faculty and staff at a community college. The position is accountable to requirements of the U.S. and CA Departments of Education and the College/District. It supplies program activities and services, including student recruitment, enrollment, financial aid assistance to attain educational retention and completion objectives; its duties seek to prepare low-income, first generation and disabled college students for college success, graduation and transfer.

West Valley College is located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

More information on the TRIO Program can be found here:


This is an academic administrator position with an anticipated start date of January 2020. This is an exempt, management position and is not subject to overtime.

This is a grant-funded position, and position is contingent upon the grant being renewed each funding cycle (every 5 years). The current grant was approved in 2020.

Salary and Benefits


  • Anticipated Hiring Range: $119,022-$126,760 annually (Administrative Salary Schedule, Range 15, Steps A-C).
  • Annual salary step increases to maximum of salary range, $148,383 (Administrative Salary Schedule, Range 15, Step G)

Benefits include:

  • Additional compensation: $1,500 for doctorate added to base salary annually, to be prorated on a monthly basis.
  • Employer-contributed medical, dental and vision for employee, spouse and/or dependents.
  • Employer-paid long term disability for employee.
  • Employer-provided life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 22 days vacation leave accrued annually (25 days after 5 years).
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Professional development and renewal leave.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalSTRS retirement.
Minimum Qualifications

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

2. Equivalent to a Master’s degree from an accredited college or university with major course work in a field related to area of assignment.

3. Five years of increasingly responsible professional experience related to area of assignment, including one year of supervisory responsibility.

Desired Qualifications

The successful candidate will be a caring and compassionate leader whose working style evidences wisdom, integrity, and a commitment to building community and fostering civility. The director must be able to demonstrate an appreciation of and an ability to work in an environment that values interest-based bargaining and share governance. A strategic thinker and planner, the candidate will require vision, energy, courage to make progressive decisions, and commitment to academic quality.

The candidate’s application will provide evidence of the following:

  • Master’s degree from an accredited college or university in Counseling, Business, Psychology, Business Administration, Educational Leadership, Social Work or related field.
  • Knowledge of the purpose of TRIO Programs; minimum three years of professional experience working in TRIO or similar program, preferably working with low-income, first generation, and/or disabled students.
  • At least two years of increasingly responsible experience in serving historically underserved student populations, preferably in higher education, including experience in a lead or supervisory capacity or project grant management.
  • Four – five years’ experience in budget management with demonstrated ability in program planning, organizing, evaluating processes and implementing best practices, and directing and coordinating.
  • A demonstrated understanding of student development, retention, and persistence best practices in higher education in general and community colleges in particular.
  • Substantial and current administrative experience in higher education with leadership experiences in community college or university setting.
  • An evident, credible commitment to social justice with an emphasis on diversity and inclusion.
  • Demonstrated leadership abilities in consensus building and conflict resolution, with an open and collaborative leadership style that engages diverse constituencies in shared decision making.
  • Demonstrated ability to communicate effectively with people from diverse backgrounds; sensitivity to the challenges of first-generation, low-income and/or disabled students.
  • Bilingual in Spanish preferred.
Knowledge and Abilities

Knowledge of:

  • Principles and practices of educational program management.
  • Pertinent local, state, and federal rules, regulations and laws.
  • Principles and practices of grant and contract management.
  • Mission, organization, and policies of community colleges.
  • Modern office procedures, methods and computer equipment.
  • Principles and practices of research analysis and management.
  • Principles and practices of budget development, implementation and monitoring.
  • Principles and practices of supervision, training and performance evaluation.
  • Principles and practices of work safety.

Ability to:

  • Organize, implement, and direct operations, activities and staff of assigned program.
  • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
  • On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
  • Interpret and explain pertinent program mandates and requirements, and department policies and procedures.
  • Market program services to students and outside organizations.
  • Assist in the development and monitoring of an assigned program budget.
  • Develop and recommend policies and procedures related to assigned operations.
  • Supervise, train and evaluate staff.
  • Hire, contract, plan, and direct the activities of outside contractors.
  • Interpret and apply relevant federal, state, county, and district rules, regulations, laws, and ordinances.
  • Liaison and work effectively with representatives from outside agencies, other community college districts, and/or legislative bodies.
  • Prepare and deliver studies, assessments, articles, outreach presentations, and/or technical training as necessary.
  • Use sound judgment in recognizing scope of authority.
  • Operate and use modern office equipment including computers and applicable software.
  • Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
  • Utilize appropriate safety procedures and practices for assigned duties.
  • Communicate effectively orally and in writing.
  • Relate effectively with people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy.
  • Establish and maintain effective, cooperative and collaborative working relationships with others.
  • Work beyond normal business hours, attend evening meetings and/or perform weekend work, and the ability to travel.
Examples of Duties and Responsibilities

Duties may include, but are not limited to, the following:

  • Administer, develop, organize, coordinate, implement and supervise the operations and activities of an assigned program.
  • Evaluate operations and activities of assigned program; implement improvements and modifications; collect and compile data and prepare various reports on operations and activities.
  • Lead and manage budget preparation and administration; prepare cost estimates for budget recommendations; monitor and control expenditures; assure compliance with expenditure guidelines.
  • Consult with faculty and administrators to assist in improved delivery of program services to students.
  • Contact, coordinate and liaison with outside agencies and organizations related to the program.
  • Represent the department at outside events and activities related to the program; serve on district and community boards and committees as needed.
  • Plan, develop and oversee the work of technical and clerical staff involved in program support.
  • Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
  • Recruit, hire, orient, contract, and schedule contract employees and/or instructors.
  • Locate funding sources and author grant applications; manage grant reporting requirements and projects funded through grants.
  • Conduct needs assessments of target populations; develop program curriculum, workshops and training as appropriate.
  • Develop and implement program marketing strategies; design and produce marketing materials.
  • Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.
  • Foster an environment that embraces diversity, integrity, trust and respect.
  • Be an integral team player, which involves flexibility, cooperation and communication.
  • Perform related duties as assigned.
Working ConditionsOther DutiesPhysical DemandsApplicant Information


  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Supplemental application questions; (3) Resume; (4) Unofficial copies of transcripts; (5) Cover letter and/or reference list, if requested; and (6) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.


  • If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
  • Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
  • Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
  • If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: [email protected]

Selection Process


  • After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
  • All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
  • Travel expenses to attend first-level interview are the responsibility of the candidate.
  • Application materials become the property of the District and will not be returned or duplicated.
  • The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
  • The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
  • Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
  • Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

Special Instructions to the ApplicantPosting NumberFY20/21-005FTOpen Date10/06/2020Close Date11/01/2020Open Until FilledNoRequisition Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe how you would recruit and program activities for students through an online environment.

    (Open Ended Question)

  2. * What factors do you believe contribute to the high number of community college student dropout rates and how would you address them as the TRiO director?

    (Open Ended Question)

Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
  3. Transcripts
Optional Documents
  1. Additional Transcripts
  2. Additional Supporting Documentation




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Job No:
Posted: 10/6/2020
Application Due: 11/1/2020
Work Type: