Project Assistant II

Job description

Overview

GENERAL SUMMARY OF POSITION: 

Under the supervision of the Administrator or designee, the Project Assistant II is responsible to support the coordination of activities related to a large project or multiple smaller projects.

 

 

Responsibilities

MAJOR RESPONSIBILITIES:

  • Track the status of deliverables due to the project(s) and follow up when necessary to ensure the project(s) keep to established timelines
  • Create, document, and maintain records of current project plans, decisions, project reports, schedules, budgets, cost tracking reports, and other pertinent records
  • Run queries, compile data, and update databases
  • Participate in project teams and coordinate tasks in accordance with project objective(s)
  • Prepare spreadsheets, multi-media presentations, statistical, and financial reports for presentation utilizing a variety of software applications including; but not limited to, Microsoft Word, PowerPoint, and Visio
  • Participate in the planning and organization of all functions
  • Manage meeting logistics, compile and distribute meeting minutes
  • Maintain updated information on proprietary project software and run reports as needed
  • Provide research and administrative support for special projects
  • Screen calls, respond when appropriate, or refer calls
  • Perform other duties as required.

 

 

Qualifications

REQUIRED QUALIFICATIONS:

  • Associate’s Degree in business administration, a related field, or equivalent experience

  • 5 years of related experience

  • Ability to work in a team and meet performance deadlines in a dynamic environment
  • Excellent oral and written communication skills
  • Strong interpersonal skills required to interact with all organizational levels; demonstrated ability to work appropriately with confidential information.
  • Demonstrates the ability to utilizes independent judgment, assess priorities, and operate in a flexible manner in order to meet the dynamic needs of the department.
  • Demonstrates excellent organizational, analytical and time management skills
  • Demonstrates proficiency with software applications including, but not limited to: Microsoft Word, PowerPoint, Excel, Access, Project and Visio.

 

 

SUPERVISION RECEIVED:

Under the supervision of the Administrator or designee

 

 

 

Diversity Profile: University

 

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Job No:
Posted: 10/6/2020
Application Due: 1/4/2021
Work Type:
Salary: