Staff Assistant - Clinical Education Department

Job description

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Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 19,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools—the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Ric Edelman College of Communication & Creative Arts, the Colleges of Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment—with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 90 public research universities and the 7th fastest growing research institution in the nation.

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Associate Vice President and Title IX Coordinator
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Rowan University
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Staff Assistant - Clinical Education Department

Job no: 494747
Work type: Regular full time
Location: Stratford, New Jersey
Categories: Professional

Job Title: Staff Assistant - Clinical Education

Department: Academic Affairs, Clinical Education

Facility: School of Osteopathic Medicine

Reports To: Assistant Dean of Clinical Education

SUMMARY: We are looking for an enthusiastic, customer service focused individual to serve as the first contact for the Clinical Education Department at Rowan University School of Osteopathic Medicine. The Department of Clinical Education is responsible for providing clinical training sites for over 400 medical students at more than 50 different sites generating over 4,000 clerkships. This key position is amongst a dynamic team that works closely with our hospital and clinical partners, graduate medical students, and other divisions within Rowan University School of Osteopathic Medicine.


  • Receives and appropriately handles incoming written and oral correspondence, makes appointments, schedules meetings, and responds to inquiries.
  • Responsible for providing administrative, analytical, computing and staff support for the Clinical Education department. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, reports, database maintenance, and forms and graphics generation utilizing a variety of software packages.
  • Provides administrative support to the Assistant Dean for Clinical Education and clerkship coordinators, including calendar management, meeting planning, and preparing travel paperwork
  • Assists in implementing the third year and fourth year evaluation process through our online evaluation program and monitors the process throughout the year.
  • Processes, reviews, verifies, and tracks all forms submitted by Rowan SOM and / or visiting students essential to the needs of clinical clerkships.
  • Processes orders for end of clerkship exams (COMAT exams); coordinates room reservation for end of clerkship exams (COMAT exams), distributes the exams and results to the Rowan SOM clerkship directors. Proctors exams when available.
  • Plans and schedules student orientation to the third year of medical school.
  • Participates in the review, preparation, and distribution of comment summaries for all 3rd and 4th year core clerkships.
  • Understands and adheres to ROWAN's compliance standards as they appear in ROWAN's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
  • Keeps abreast of all federal, state and ROWAN regulations, laws and policies as they presently exist and as they change or are modified.
  • Performs other duties as assigned.

QUALIFICATIONS: The ideal candidate for this position must be highly organized, detail oriented, and possess excellent written and oral communication skills. Advanced knowledge of Microsoft Excel, Word, and the ability to quickly learn new software will be required in order to be successful in this position.

EDUCATION and/or EXPERIENCE: Bachelor’s Degree in Liberal Arts or science is required. A highly qualified person for this position would have experience working with students. Higher education experience preferred.

Advertised: Oct 5 2020 Eastern Daylight Time
Applications close: Oct 18 2020 11:55 PM Eastern Daylight Time




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Job No:
Posted: 10/6/2020
Application Due: 10/18/2020
Work Type: