Athletics Academic Coordinator, Intermediate

Job description

Job Title: Athletics Academic Coordinator, Intermediate
Location: Athletics
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605084
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Furlough/Pay Reduction Program

Northern Arizona University has implemented a salary reduction with personal flex time program in fiscal year 2021, as a result of COVID-19. It is possible for this position to be subject to this program. Details can be found on the HR website.

Job Description

The mission of the Academic sector of the Athletic Department is:

To employ wide-ranging competencies in providing academic support services for student athletes in an intensive, responsive, proactive manner, and to ultimately impact entire life trajectories through academia equipping student athletes for success after sport.

Our vision is to reach the national standards of excellence in NCAA-mandated internal academic services through academic advising, specialized academic support for under-prepared students, proactivity in academic eligibility, and multi-faceted interactions with coaches. We will maximize the educational experience of student athletes while avoiding NCAA continuing eligibility violations and other miscues in an effort to bolster APR.

Essential Job Responsibilities

  • Should be well-versed in Compliance/Eligibility and will monitor the eligibility closely of caseload students in coordination with the Compliance Eligibility Coordinator
  • Send out weekly grades update to the assistant coaches of respective teams for sports with high and medium risk students
  • Communicate with partners including Athletic Training, on campus advisors, Disability Resources, Learning Specialists, and the Academic Success Center and provide referrals to these partners when needed.
  • Be an active participant in recruiting prospective student athletes when requested to give academic presentations about the internal support services offered.
  • Advise and enroll all new freshmen in responsible sports, mid-year enrollees, and transfers both 4-year transfers and Junior College transfers
  • Ensure that student-athletes who are meeting/enrolling with advisors on campus, have appropriate schedules that don’t conflict with practice times and meet eligibility criteria
  • Manage appropriate major/minor selections
  • Check implemented academic notes system frequently for knowledge on high-riskers
  • Report key academic notes for weekly meeting and dissemination to coaches
  • Collaborate with coaching staff for assigned sport(s) to design and implement academic support plans for student-athletes including consistent and frequent feedback.
  • Communicate with student-athletes, coaches, and other applicable administrative staff regarding assigned student-athletes’ academic records in regards to matriculation, graduation and NCAA eligibility
  • Counsel and advise student-athletes in establishing realistic and attainable goals regarding course and major selection, study skills, time management and career choices
  • Develop, coordinate and implement individualized academic support plans for intensive monitoring of identified student-athlete population including the assessment and evaluation of individual students to determine needs for support
  • Collaborate with academic advisors to review student-athletes’ class scheduling, degree plans, tutorial services, Northern Arizona University and NCAA academic standing and progress toward degree
  • Stay current with national, regional and local governing organizations (N4A, NCAA Regional Rules, etc.)
  • Maintain confidential student files and records documenting all pertinent student-athlete academic and NCAA eligibility information within the Department, University, NCAA, and FERPA regulations
  • May supervise or oversee Graduate Assistants, post eligibility students and/or interns
  • Perform administrative duties essential to the daily functioning of the department
  • Responsible for strict adherence to NCAA, conference, and University rules and regulations

Minimum Qualifications
  • Bachelor's Degree from a regionally accredited institution
  • 1-2 years of experience working with Division I student-athletes in an academic support setting
  • Excellent written and verbal communication skills

Preferred Qualifications
  • At least one (1) year of experience with at-risk students in an academic support/mentoring setting
  • Experience working with football or basketball strongly preferred
  • Previous experience with designing and providing academic strategies and resources for student-athletes
  • Former licensed educator, student-athlete or coach
  • Demonstrated knowledge of NCAA Bylaws, specifically Bylaw 14

Knowledge, Skills, & Abilities
  • Commitment to creating an environment that encourages autonomy, academic self-efficacy, self-reflection, and accountability
  • Ability to establish rapport with persons from diverse backgrounds
  • Ability to function in a fast-paced environment
  • Work a flexible schedule including nights and weekends
  • Ability to communicate and work with senior level staff, including senior level campus directors, head coaches and other campus partners
  • Demonstrated ability to problem solve when various points of view exist
  • Knowledge of, and ability to use NCAA, NAU systems i.e. PeopleSoft, Salesforce, ARMS, NCAA Apps, etc.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.

If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus and NAU-Fort Defiance as these campuses have on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Commensurate with experience.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU.

NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Application Deadline

October 19, 2020 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.




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Job No:
Posted: 10/3/2020
Application Due: 10/21/2020
Work Type: