Assistant I, Executive
Job Number 2009064
Assistant I, Executive
Closing Date: 10/16/2020
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Position InformationLocationHighland Campus
Note: Position will move with supervisor to Building 3000 HLC when it opens HoursGenerally 8:00 to 5:00 M-F but occasional overtime hours.SalaryAssistant 9/120 ($40,494.00 - $57,849.00)FLSA StatusNon-ExemptReports ToAssociate Vice President, Academic ProgramsCriminal Background CheckPre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.College Profile
Austin Community College (ACC) is a public two-year institution that serves a diverse population of approximately 41,000 credit students each fall and spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriately applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that:Reflects the diversity of our community.Values intellectual curiosity and innovative teaching.Is attracted by the college mission to promote equitable access to educational opportunities.Cares about student success and collaborates on strategies to facilitate success for underrepresented populations.Welcomes difference and models respectful interaction with others.Engages with the community both within and outside of ACC.
The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area. For more information, see http://www.austincc.edu/about-acc/mission-statement.Commitment to Equity and Inclusion
ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes. As an open-access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. The College values and is committed to equity, diversity, and inclusion throughout the College community.General Statement of Job
To provide executive level administrative support.Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.Provides executive level support to an executive vice president, vice president or associate vice president by receiving, prioritizing, and responding to incoming correspondence, requests, reports and telephone, or email contacts.Expedites the processing of documents or other items requiring action, assesses and works with other staff and community members to resolve issues from students, employees, and the public regarding college activities.Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information packets, and follow up action items.Performs complex computer activities including word processing, data processing, scheduling processes and visual and graphic presentations.Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.Establishes and maintains files, logs, and other tracking systems for a variety of information, projects and events; may update website or use social media.Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures, and/or recommending alternative solutions based on information gathered.May assign and review the work of office personnel.
KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
College operations, organization, policies, and procedures. Records retention, preservation, and recording. Principles and methods of budget preparation and expenditure control. Office management processes and procedures. Correct English usage, grammar, spelling, punctuation, and vocabulary.SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Preparing and processing purchase orders. Accountable for inventory/property management. Establishing and maintaining effective working relationships. Maintaining an established work schedule. Effectively using interpersonal and communications skills, including the use of tact, diplomacy and confidentiality. Effectively using organizational and planning skills, including the use of intense attention to detail and follow-through. Compiling and organizing complex material, summarizing discussions and actions taken in report form. Reviewing and preparing narrative and statistical reports and records. Interpreting and applying rules, regulations, policies, and procedures. Analyzing situations accurately and adopting an effective course of action. Maintaining confidentiality of work-related information and materials. Technology Skills
Use a variety of spreadsheet, word processing, database, and presentation software. May also use social media, work with desktop publishing, and update webpages.Required Work ExperienceThree years related work experience.
Required EducationAssociate degree.
Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.
Work is performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.SafetyWork safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
ACC Benefits OverviewFull-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.
ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law. DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.
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