Assistant Director of Research Finance
- Employer
- Stanford University
- Location
- School of Medicine, Redwood City, California, United States
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- Institution Type
- Four-Year Institution
Job Details
The Department of Psychiatry and Behavioral Sciences is the third largest clinical department in the School of Medicine and the fourth largest with respect to research expenditures. With over 70 faculty on the professoriate and more than 200 clinician educators, the Department is a top-10 NIH-funded Department in the country. The Department has wide-range of NIH and other grants and projects including multiple NIH T32, DP, P and U awards, collaborative agreements, and more than 15 NIH K awards, DARPA-funded research, numerous foundation grants, and a range of substantial gifts and endowments. In addition, the Department has many faculty who are dually-appointed at Stanford and the VA adding an additional layer of funds flow complexity.
Duties include, but are not limited to:
•Supervise other staff, delegate tasks and projects and monitor work. Conduct performance appraisals; provide coaching, mentoring and take disciplinary actions when required.
•Actively identify and collaborate to develop training tools and programs for staff. Manage and contribute to continuous process improvement and staff development.
•Ensure that Department, Institutional, and Sponsor guidelines and rules are followed with respect to quarterly certification for sponsored research projects, payroll allocation, monthly- and year-end close out, progress reports to sponsors, and other time-sensitive financial and administrative tasks.
•Resolve extremely complex issues escalated from team members and determine if further review is necessary by senior management or key university constituencies.
•Oversee and review compliance with proposal guidelines, communicate proposal preparation and submittal process and closeout.
•Serve as subject matter expert on pre and/or post- award research administration. Interpret complex regulations, rules, policies and procedures.
•Work with staff to ensure professional development towards individual career goals and compliance with all aspects of research finance and discretionary funding per Stanford policy.
•Manage a portfolio of grants, contracts, and non-sponsored accounts.
•Provide short-term backup coverage.
•Collaborate with other stakeholders around the School and University and external organizations as needed.
•Be open to becoming a content expert in areas not already listed as the research environment evolves.
* - Other duties may also be assigned
DESIRED QUALIFICATIONS:
•Strong understanding of GAAP.
•Willingness to learn aspects of clinical finance.
•Understanding of gift funding, endowments, and other non-sponsored funds.
•Ability to work effectively and with diplomacy with other institutional offices (e.g., legal, office of sponsored research, privacy, industrial contracts, etc.)
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor’s degree and seven years of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
•Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
•Knowledge and ability to understand, interpret, and communicate university policies and procedures.
•Excellent oral, written, and communication skills.
•Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
•Strong accounting skills; knowledge of accounting principles.
•Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
•Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
•Expert in project management, including managing international collaborations and complex multi-sub award contracts.
•Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
•Extreme attention to detail.
•Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
•Excellent time management and organizational skills.
•Demonstrated ability to develop and manage staff.
CERTIFICATIONS & LICENSES:
•Cardinal Curriculum I and II must be completed to remain in this position.
•Certified Accountant or Auditor, MBA, project management certification, or similar credential desire.
PHYSICAL REQUIREMENTS*:
•Frequently sit, grasp lightly, sue fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
•Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
•Rarely lift, carry, push, and pull objects weighing 11-20 pounds.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Additional Information
- Schedule: Full-time
- Job Code: 4484
- Employee Status: Regular
- Grade: J
- Requisition ID: 87442
Organization
Change the world. And yourself.
Stanford University has changed the world, over and over again.
We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.
At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.
Stanford Facts at a Glance
Opened 1891
Student Enrollment
- Undergraduates: 6,980
- Graduates: 8,897
Campus
- 8,180 contiguous acres in six governmental jurisdictions
- Nearly 700 major buildings
- 97% of undergraduates live on campus
Research
- 5,300 externally sponsored projects
- $1.33 billion total budget
Faculty
- 2,043 faculty members
- 21 Nobel laureates are currently members of the Stanford community
- 5:1 student to faculty ratio
Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.
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