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Calhoun County Administrative Assistant

Job description

Posting Details

Posting NumberS05254PWorking TitleCalhoun County Administrative AssistantDepartmentCAES Southwest District CESAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

UGA Cooperative Extension was founded in 1914 to bring research-based agricultural information to the people of Georgia. County agents and specialists throughout the state share information on issues like water quality, profitability in agribusiness, family wellness, and life skills. County agents provide soil and water test kits and instruction, advice on safe pesticide use, publications, computer programs, and lessons in consumer skills to improve Georgians’ quality of life. They are the local experts in food safety, proper eating habits, child safety, and parenting. UGA Extension coordinates 4-H, Georgia’s largest youth program. Each year, almost 200,000 young Georgians participate in community projects, summer camps, and conferences on today’s issues while having fun and learning to work together. The leadership skills and values they learn in 4-H last a lifetime. UGA Extension reaches more than 2.6 million Georgians through education programs each year. Millions more rely on UGA Extension’s publications, educational news articles, and public television programming for advice and information.

College/Unit/Department websitehttps://extension.uga.edu/county-offices/calhoun.htmlPosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday – Friday 8:00am-5:00pm
Additional hours as needed

Advertised Salary$27,000/yearPosting Date10/01/2020Open until filledYesClosing DateProposed Starting Date11/01/2020Special Instructions to ApplicantsLocation of VacancyOther South Georgia Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitleOffice/Clerical AssistantFLSANon-ExemptJob FamilyAdministrativeFTE1.00Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This position’s work involves the performance of routine office duties that follow prescribed procedures and which may involve judgment based on knowledge gained through experience. Work is performed under the general supervision of an administrative superior (County Extension Coordinator) and work with a diverse population.

Knowledge, Skills, Abilities and/or Competencies

Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks

Physical Demands

Light office lifting and some extended periods of sitting/standing.

Is driving a responsibility of this position?NoIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?YesDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Performs related office work as necessary.
Operate office computer and types correspondence, newsletters, manuscripts, articles, administrative reports, special events flyers and programs (25%)
Calculates, types, posts, and balances standard financial statements, reports, vouchers, requisitions, check requests, journal sheets, inventories, or expense accounts from standard sources making routine mathematical computations and checks for accuracy. (25%)

Percentage of time50Duties/Responsibilities

Assists CES Office personnel by greeting individuals calling in person or by telephone, refers caller to proper persons; gives out information and maintains appointment schedules (20%).
Maintains files for office records, forms, and educational and training materials; conducts inventory and orders office supplies and training materials. (10%)
Operates various office equipment such as personal computers, photocopiers, fax machines and calculators (10%)

Percentage of time40Duties/Responsibilities

Receives, reads and routes mail; may compose routine correspondence (5%)

Gathers data from files and other office records and prepares reports of a routine nature; makes basic mathematical calculations and tabulations; prepares forms and routine letters relative to information contained in files. (5%)

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant DocumentsRequired Documents