Enrollment Specialist

Job description

Position Details


Job Title Enrollment SpecialistDepartmentStudent Affairs SCLocationSheridanPosting CategoryStaffDesired Start DateHiring Range13.38 - 16.73Full Salary Range13.38 - 20.07Benefits Summary

•Employer paid retirement plan (17.37%
employer paid; .75% employee paid)
•Group Health, Dental and Life
Insurance, including Flex Benefits
•20 days paid annual leave
•Four days per year paid personal leave
•16 paid holidays per year
•Paid medical, emergency and
bereavement leave
•Employee and family tuition waivers
•Free easy-access parking
•Collaborative work environment
•Onsite fitness center and walking track
•Verizon, Microsoft, Dell and HP
employee discounts
•Professional development

Months Worked AnnuallyFull-time 12 monthsTypical Work Schedule

Generally, Mon.- Fri., 8am to 5pm.
Occasional evenings and weekends

Posting Number 20150544PJob Posting Date09/15/2020Initial Review DateOpen Until FilledYesJob Summary

The Enrollment Specialist has an upbeat, positive and outgoing personality as s/he serves as the face of a growing and dynamic organization. The Specialist works as part of a collaborative, integrated team and shows initiative in supporting the needs of students and the College community.

The Enrollment Specialist assists students with all aspects of enrollment, including application, appointments, financial aid, testing, registration, user accounts, and online support services. The specialist is able to work independently in a fast-paced, ever-changing environment, and practices effective time management in accomplishing assigned duties while delivering exceptional customer service.

Reports ToDirector of Advising ServicesEducation/Qualifications

Associate degree or equivalent combination of education and experience.

Knowledge, Skills & Abilities

Excellent customer service

Positive communication – oral, written and interpersonal

Excellent organization

Work independently with frequent interruptions

Get along well with others and work as an effective team member

Understanding of integrated database systems

Family Educational Rights and Privacy Act (FERPA)

NWCCD Policies and Procedures

Microsoft Word and Excel at intermediate level

Working Conditions/Physical Requirements

Standard office environment, occasional evenings and weekends

Some lifting may be required

About Northern Wyoming Community College District

Sheridan College is located in historic Sheridan, WY at the foot of the beautiful Big Horn Mountains, minutes away from a variety of outdoor recreational activities. Sheridan is ranked “America’s Top Western Town” by True West magazine and is a vibrant community. Sheridan College is a vital component in the community.

Gillette College is located in Gillette, WY, the county seat of Campbell County. Located midway between the Big Horn Mountains to the West and the Black Hills of South Dakota to the east. Gillette is a growing, family-friendly community and enjoys a very strong economy due to energy-related industries located there.

NWCCD also includes a small campus site in Buffalo, WY.


Experience with computer databases and records maintenance

Special Instructions to Applicants

All NWCCD job postings are contingent on funding.

Transcripts will be required and may be attached to your online application documents under “Transcripts” and for additional space, under “Other Documents” or emailed to: [email protected]

Letters of recommendation are highly recommended and can be attached to your online application documents (up to three letters), or may be sent to Human Resources at [email protected]

Job Duties

These are the job duties for required of the position.

Percentage of time40Responsibility/Duty

Actively greet all visitors and manage phone for Advising Services and Records and serve as the first contact to offer assistance with general questions/services associated with Admissions, Advising, Testing, Records, Financial Aid, and Student Receivables.

Percentage of time25Responsibility/Duty

Effectively utilize Colleague software to:

Change to demographic information,

Update academic program, advisor,
location, and directory release

Process registrations, adds/drops and withdrawals for credit and non-credit, including no-show purges

Activation and registration of non-degree seeking students

Provide assistance for account activation and unlock/reset passwords for application and student accounts.

Assist with processing enrollment verifications, transcript requests, and graduation application requests.

Percentage of time25Responsibility/Duty

Effectively utilize MS Office software to schedule student appointments with Enrollment Counselors, Academic Advisors, Financial Aid Counselors and Testing.

Percentage of time10Responsibility/Duty

Other Duties:

Assist with commencement activities, including preparing gowns for distribution, gown check-out/check-in, mailing diplomas

Serve as backup for other Enrollment Specialist(s)

Maintain files; ensure information is organized, updated, imaged and linked.

Assist with various enrollment services software applications as needed.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?

    (Open Ended Question)

Documents Needed to ApplyRequired Documents

  1. Resume
  2. Cover Letter

Optional Documents

  1. Transcripts
  2. Letter of Recommendation 1
  3. Other Documents
  4. Letter of Recommendation 2
  5. Letter of Recommendation 3




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Job No:
Posted: 10/1/2020
Application Due: 10/24/2020
Work Type: