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Assistant Superintendent/Vice President of Administrative Services

Employer
Shasta College
Location
Redding

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Institution Type
Community College

Job Details

Description of Basic Functions and Responsibilities

Overview:

Shasta College is looking for an innovative leader to serve as the Assistant Superintendent/Vice President of Administrative Services. The Vice President provides strategic leadership for the financial, technology, security, facilities, risk management, and related administrative systems in support of the District's academic programs and student services. As the chief business officer for the District, the Vice President serves as a key strategic advisor to the Superintendent/President in guiding the operations and organizational structure of the District. Successful candidates will possess a strong background in strategic planning and leadership, fiscal management, collective bargaining, public administration, and risk management.

The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River.

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Administrator positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our administrators manage a wide range of programs and lead faculty and staff in engaging our diverse employee and student populations, facilitating equitable outcomes for all through the management of our various employment and academic programs. As an administrator at Shasta College, you will join a vibrant community of professionals working collaboratively to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES

The Vice President of Administrative Services leads the fiscal and institutional support functions of the District; administers the District's financial activities; develops and implements policies and procedures related to the District's financial activities and institutional support functions; and serves as a member of the Superintendent's Cabinet and College Council. The Vice President receives executive direction within a framework of strategic objectives and supervise subordinate managers and supervisors. This position is responsible for the effective administration of major organizational units which provide effective financial accounting, reporting, and budgeting operations as well as a wide variety of institutional support functions.

To plan, organize, and direct the fiscal and institutional support functions of the District; to administer the District's financial activities; to develop, plan and implement policies and procedures related to the District's financial activities and institutional support functions; to represent the District and the Superintendent to the local community and statewide; and to serve as a member of the Superintendent's Cabinet and College Council. Employees in this job class receive executive direction within a framework of overall objectives. Employees in this classification exercise supervision over subordinate managers and supervisors. This job class exercise responsibility for the effective administration of a major organizational unit which provides effective financial accounting, reporting, and budgeting operations as well as a wide variety of institutional support functions. This job class functions at a senior management level of classification.

CLASSIFICATION: Range 65 on the Administrative Confidential Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. - 5:00p.m., Monday through Friday.

SUPERVISOR: District Superintendent / President

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis and an employee assistance program (EAP). This is a Classified Administrator position with a default CALPERS retirement.

Employees have the option to contribute to:
  • Health Savings Account (HSA)
  • 403(b) and 457 Retirement Plans
  • Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts
  • In addition, employees have the option to purchase:
  • Disability Income Insurance
  • Cancer Insurance
  • Life Insurance
  • Accident Only Insurance
  • Critical Illness Insurance
  • For more information regarding Employment and Benefit Policies, please view the Administrative Agreement - Appendix A.

    Typical Duties, Knowledge and Ability
    TYPICAL DUTIES
    • Administers District financial accounting, reporting, and budgeting operations; ensures proper accounting control over assets, liabilities, revenues, and expenditures; develops, monitors, and ensures compliance with appropriate procedures and regulations; approves/signs cash revolving checks, warrant registers, general transfers, budget transfers, purchase orders, contracts, etc.
    • Supervises a variety of institutional support functions including Business Office, Campus Safety, maintenance and operation of plant, equipment, and grounds, transportation, hazmat, food service, bookstore, technology, and risk management.
    • Develops, implements, and evaluates policies and procedures related to the fiscal operations and activities and institutional support functions.
    • Serves as a member of the Superintendent's Cabinet; recommends, formulates, and implements District policies in cooperation with other members of the cabinet; serves as a member of the College Council.
    • Serves on District negotiating team for collective bargaining; recommends topics for collective bargaining proposals; costs out proposals; serves on District negotiation teams as assigned.
    • Coordinates the annual District budget development process; reviews, compiles, and prepares budget.
    • Develops recommendations for major improvements to facilities in Business Services areas such as telephone improvement, parking program, new data processing equipment, and contracting for management services in the cafeteria.
    • Prepares long-term Facilities, Capital Outlay and Deferred Maintenance Plans; submits detailed proposals.
    • Recommends construction projects; coordinates the planning, construction, and alteration of college buildings.
    • Serves on and/or chairs a variety of District/Department management, advisory, and staff meetings and committees; represents the District at public, professional or other meetings; makes presentations as appropriate.
    • Represents the District in State-wide committees and initiatives as assigned; participates in professional development opportunities; model continuous learning and improvement.
    • Administers Risk Management Program on campus; contacts injured employees and students for proper insurance coverage; minimizes possibility of claims; consults with legal counsel on official claims/law suites; works with insurance adjusters and attorneys to settle claims; authorizes worker's compensation settlements; submits District claims for loss/damage to District assets. Represent the District as a member of executive boards of property and liability joint powers authorities (JPAs).
    • Evaluates and approves requests for use of college facilities by off-campus groups and campus groups. Ensures facilities use policies and fee structures are updated and compliant.
    • Ensures proper fiscal, inventory, and other records are maintained; prepares or supervises the preparation of financial, statistical, and descriptive reports; ensures that District departments comply with established fiscal policies and procedures.
    • Ensures contracts, bid and procurement processes are in place and compliant with state regulations.
    • Prepares, reviews, and approves bid specifications; approves purchase orders and contracts.
    • Directs and supervises the work of others; reviews, approves, and conducts performance appraisals; directs and participates in the selection, training, and development of staff; administers employment contracts; orients and informs staff of District/Department policies and procedures.
    • Serve as the Acting Superintendent/President in the absence of the Superintendent/President per board policy.
    • Performs other related duties similar to the above in scope and function as required.
    EMPLOYMENT STANDARDS
    Knowledge of:
    • governmental accounting, auditing, budgeting, and purchasing.
    • principles and practices of institutional support services including maintenance and operation of plant, equipment, and grounds, transportation, food service, hazmat, bookstore, technology, and risk management.
    • laws, codes, and regulations governing community college accounting, budgeting, and purchasing practices and methods.
    • laws, codes, and regulations governing community college campus safety practices and procedures.
    • collective bargaining principles, practices, and contracts.
    • risk management practices and procedures.
    • educational and administrative technology services.
    • principles and practices of management and supervision including planning, organizing, assigning, and reviewing work; performance appraisal and discipline; employee selection and development; and affirmative action policy.
    Ability to:
    • supervise and participate in the full scope of fiscal and institutional support services development and administration.
    • interpret, apply, and enforce laws, regulations, and guidelines related to accounting, purchasing, and budgeting operations.
    • oversee the development and administration of the District budget.
    • prepare and present effective reports, recommendations, and correspondence.
    • represent the District to employees, managers, and bargaining unit representatives in general sessions and formal negotiations; cost out collective bargaining proposals.
    • conduct complex analytical studies, evaluate alternatives, and develop and implement sound recommendations related to fiscal and institutional support services administration.
    • effectively communicate in both oral and written forms.
    • direct, supervise, and formally evaluate the work of managers, supervisors, and others.
    • analyze problems, determine effective solutions, and take independent action for successful results.
    • establish and maintain effective work relationships with those contacted in the performance of required duties.
    Physical ability to:
    • Read and comprehend printed matter and text and data on computer monitors
    • Effectively communicate in both oral and written forms
    • Sit or stand for extended periods of time
    • Lift and/or carry 25 pounds
    • Exert manual dexterity sufficient for keyboard and other office equipment operation


    Experience/Education
    QUALIFICATIONS
    Education/Experience Required:
    • Bachelor's Degree and be a Certified Public Accountant or Master's Degree in Business Administration or related field with an emphasis in accounting preferred or equivalent.
    • Strong background in college management with budgeting responsibilities. At least three years progressively responsible management experience in a post-secondary institution. Community college experience preferred. Auxiliary service experience in purchasing, information technology, risk management, facilities management and contract administration preferred.
    • Five years of increasingly responsible experience in the performance of fund accounting procedures preferred.
    • Three years of experience in the fiscal services operation of a California public school
    • district or community college district preferred.
    • Experience in collective bargaining.
    • Experience with grants administration and implementation.
    • Commitment to collegial governance.
    • Commitment to diversity among college faculty and students.
    • Demonstrated successful interpersonal communication and leadership skills.
    License
    • Valid driver's license and eligible to obtain California driver's license upon hire.


    Additional Information

    To be considered a candidate for an Administrative position, the applicant must submit ALL of the following materials:
    • Online Application with the following materials attached:
    • Cover letter addressing criteria listed in the position announcement
    • Current resume and/or placement file
    • College transcripts (unofficial will be accepted at the time of application)

    Attention Applicants:
    • After application has been submitted, all application materials will be screened.
    • Internal candidates must also submit all required materials to be considered.
    • Reference letters from any member of the Hiring Committee or Board Members will not be considered.
    • Interviews will be by invitation only.
    • The District does not provide expense reimbursement for those invited to initial interviews.
    • The District does not reimburse for new hire moving expenses.

    New Administrative Appointments will be placed at the step 1 on the Administrative Salary Schedule and will graduate to the next step on July 1st of the following year if they have rendered 6 months of satisfactory service, with subsequent steps annually thereafter to a maximum fifth step.

    Salary placement would only be negotiable if the candidate held the same position with another community college and step 2 or 3 would be the maximum considered depending on the number of years of service.
    The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.







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    Organization

    Shasta College is a comprehensive community college with campuses in Shasta, Tehama, and Trinity Counties, offering students a unique educational experience. Small class size allows faculty to provide personalized instruction and hands-on training. Shasta College is committed to providing access to the latest information technology.

    The Shasta-Tehama-Trinity Community College District encompasses over 10,000 square miles serving approximately 247,700 residents of beautiful north­eastern California. The College is located four miles east of Redding, which is the population center of the upper Sacramento Valley. Located 220 miles northeast of San Francisco, the campus is situated on 337 acres and commands spectacular views of Mt. Shasta, Mt. Lassen, and the Trinity Alps. Nearby are some of the outstanding recreational areas in the western United States, including Shasta, Trinity, and Whiskeytown Lakes.

    Shasta College enrolls approximately 11,000 students, including on-campus day, on-campus evening, and off-campus students taking classes in extended education centers throughout the District. The College currently employs about 150 full-time faculty and administrators, 400 part-time instructors, and 200 support staff.

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