Human Resources Generalist/Benefits Administrator


About Westfield State University:

In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.

Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.


Job Description:

Campus Title: Human Resources Generalist
State Job Title: Staff Assistant
Department: Human Resources
Job Code: HA5610
FLSA Status: Exempt
Funding: 7115-0100
Bargaining Unit: Non-Unit Professional
Job Type: Full-Time Permanent
Timeframe: 52 Weeks
Shift: 9 a.m. - 5 p.m.
Regular Days Off: Saturday and Sunday
Supervision Received: The Human Resource Generalist reports to the Director, Human Resources
Supervision Exercised: None
Salary: Commensurate w/experience

General Statement of Duties:

The Human Resources Generalist is responsible for performing HR-related duties on a professional level and works closely with HR management in supporting all HR functional areas. This position carries out responsibilities in the following functional areas: benefits administration, employee and labor relations, training, performance management, onboarding, policy implementation, recruitment/employment, affirmative action and employment law compliance. The human resource generalist demonstrates sensitivity to the campus community needs, employee goodwill and the operational needs.

Duties and Responsibilities:
Duties include but not limited to:
Essential:

• Administers various human resource plans and procedures for all organization personnel; assists in the development and implementation of personnel policies and procedures; prepares and maintains the employee handbook and the policies and procedures manual.
• Participates in developing department goals, objectives and systems.
• Aids in the assisting and administering of the compensation program; monitors the performance evaluation program and revises as necessary in accordance with collective bargaining agreements, policies and procedures.
• Assists the Benefits Manager in the performance of benefits administration and communicates benefits information to employees.
• Assists the Benefits Manager with monitoring employee eligibility for benefits plans, reviews benefits with employees and helps process enrollment, cancellation or changes. Assists in the organization and management of annual open enrollment communications and election process. Maintains and distributes list of new and cancelled employees under each benefit plan.
• Coaches, counsels and guides managers before executing employee disciplinary actions.
• Assists the Human Resources Director with collective bargaining grievances.
• Facilitates and maintains the H.R. website and content.
• Develops and maintains affirmative action program; files EEO-1 report annually; and maintains other records, reports and logs to conform to EEO regulations.
• Maintains and supports recruitment administration.
• Acts as an employee relations specialist by handling employee relations counseling, outplacement counseling and exit interviewing.
• Monitors time/attendance and absenteeism reports and ensures proper documentation is issued on employees who have excessive time/attendance and absenteeism problems. Works closely with Payroll to obtain reports of vacation, sick, personal day and holiday.
• Serves as back-up for MSCA bargaining agreement contractual actions; salary calculations for promotions, post-tenure review, and minimum salary calculations; preparation and processing of paperwork associated with faculty reappointments, post-tenure review, promotions, sabbaticals and tenure.
• Participates in administrative staff meetings and attends other meetings and seminars.
• Assists in evaluation of reports, decisions and results of department in relation to established goals. Recommends new approaches, policies and procedures to continually improve efficiency of the department and services performed.
• Maintains human resource information system records and compiles reports from the database.
• Maintains compliance with federal, state and local employment and benefits laws and regulations.
• Provides effective and efficient customer service.
• Other duties as assigned.

Non-Essential:

• Assists other Human Resources staff to achieve departmental goals and objectives.

Requirements:

• Bachelor's degree with commensurate experience, preferably in human resources or a related field; HR certification preferred (SHRM-CP or PHR).
• Four years of human resources experience preferred, preferably including experience in benefits administration and employee relations.
• Higher Education Human Resources experience with HR technical experience preferred.
• Cultural competency to work with diverse student and/or employee population.
• Ability to use technology tools along with strong interpersonal skills is required to work with hiring managers and to coordinate a variety of learning and development workshops.
• Ability to maintain confidential information with discretion.

Additional Information:

Disability Accommodations:
Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.

Background Check:
Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.


Application Instructions:

An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:

• Resume
• Cover Letter
• Contact information for three references *
• Copy of unofficial transcript of highest degree

* Provide the contact information for reference providers in the reference section of the online application.

Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected. .

NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.
Westfield State University provides equal access to employment opportunities for all applicants, regardless of race, color, creed, religion, national origin, gender, sexual orientation, gender identity, gender expression, genetic information, marital status, age, disability or veteran status in compliance with all applicable laws, regulations and policies.



To apply, visit https://westfield.interviewexchange.com/jobofferdetails.jsp?JOBID=122895&CNTRNO=10&TSTMP=0





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