Job Title: Administrative Assistant III, Human Resources
Location: Kendall Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 1000487
Job Details

Job Family

ADMIN - Professional Exempt Contractual

Grade

15

Salary

$56,047 - $70,059

Department

Division of Human Resources

Reports To

Vice Provost, Human Resources

Closing Date

Open Until Filled

FLSA Status

Exempt - Not Eligible for Overtime Compensation

First Review Date

October 1, 2020

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The Administrative Assistant to the Vice Provost of Human Resources provides administrative support and assists the HR management team in serving MDC employees and building relationships with the community. This is a Professional Exempt Contractual (PEC) position for which an annual contract reflecting the base salary within the fiscal year (July 1st to June 30th) will be issued after ratification by Miami Dade College’s District Board of Trustees.

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•Coordinates, trains, supervises and evaluates the workload of the administrative support staff.
•Functions as a generalist within assigned area of responsibility
•Acts a liaison between Human Resources and other college wide departments
•Handles all internal and external inquiries and concerns regarding College policies and procedures, including highly sensitive and confidential information
•Interprets and evaluates policies and procedures relative to administrative functions.
•Prepares comprehensive reports for the District Board of Trustees, Executive Committee, Office of the College Provost and for HR Management and staff and conducts special projects as assigned
•Participates as part of the HR Management Team to ensure achievement of HR’s goals and objectives
•Oversees the Human Resources annual operating budget of over $1M and performs costing as required
•Coordinates special events and activities for the Human Resources management and staff.
•Prepares special reports for HR Management and divisional meeting agendas
•Maintains calendar for HR management and arranges meetings and business trips for Human Resources staff
•Oversees the hiring process for all student assistants for the division
•Manages documentation for Employee Relations, HR Personnel and HR Administration.
•Disseminates all subpoenas received in the Human Resources Office
•Oversees facilities requirements and services for the Division of Human Resources.
•Performs other duties as assigned

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•Bachelor’s degree and six (6) years of office administration experience
•Knowledge and understanding of College organization, goals and objectives, and policies and procedures
•Excellent organizational and communication skills (both oral and written)
•Knowledge of office equipment and business practices
•Knowledge and proficient skill in Microsoft Office Programs, specifically, Word, Excel, PowerPoint and Access
•Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
•Possess excellent organizational, decision-making and supervisory skills
•Ability to read, analyze, and interpret common scientific and technical journals, financial reports and legal documents
•Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
•Ability to effectively present information to top management, public groups and/or boards of directors
•Ability to define problems, collect data, establish facts, and draw valid conclusions
•Ability to work in a multi-ethnic and multi-cultural environment

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• This function/position has been designated as essential. This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the College.

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