Furniture, Fixture & Equipment Coordinator

Job description



HR EMPLOYMENT/CAREERS
Closing Date: 10/12/20*

*For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Starting Salary: $5,994.89 (per month) plus benefits; Salary Grade: C1-56

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

Foothill - De Anza Community College District Mission Statement:

The mission of the Foothill-De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.

DEFINITION:

Under the direction of an assigned supervisor provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding the acquisition and installation of furniture, fixtures and equipment (FF&E) for the Measure C Bond. Coordinate and oversee furniture/equipment moves and related activities. Implement program policies and guidelines regarding the acquisition of FF&E; in conjunction with college budget personnel consolidate purchase requisitions and coordinate fiscal reporting and accountability for FF&E purchases; establish and monitor program/project budgets; and provide work direction and guidance to others (i.e. vendors and service contractors).

EXAMPLE OF DUTIES AND RESPONSIBILITIES:

Depending upon assignment, duties may include, but are not limited to, the following:

  1. Provide overall direction and guidance to the day-to-day operations, problem solving and decision making regarding a large and complex assigned program; implement program policies and directives according to district, federal or state guidelines.
  2. Prepare purchase requisitions and consolidate purchase requests from multiple departments and programs; serve as the primary contact for Measure C FF&E.
  3. Ensure building conditions support special equipment and furniture requirements (i.e., power, data and space) during design phase and/or prior to procurement.
  4. Coordinate “not in contract” work with Plant Services and/or ETS for new equipment or furniture.
  5. Communicate outstanding punch list items impacting the activation of FF&E to appropriate Measure C personnel.
  6. Develop and maintain inventory for college FF&E.
  7. Provide work direction and guidance to others (i.e. vendors and contractors).
  8. Conduct regular meetings to communicate, review and revise plans and procedures regarding moves and the procurement and installation of FF&E.
  9. Develop, recommend and implement program schedules for the procurement of FF&E; coordinate the delivery of FF&E services (i.e. delivery and installation) to multiple college programs and departments.
  10. Establish and monitor budgets; assure program expenditures are within allocated budgets; propose budget changes and participate in project budget applications as necessary.
  11. Provide regular reports to management on the status of FF&E schedules, furniture/equipment procurement, set-up, and move schedules.
  12. Serve as liaison between college staff and Measure C Bond program managers, engineers, designers and contractors.
  13. Coordinate the inclusion of college FF&E standards in project designs.
  14. Develop bid specifications and work in conjunction with Purchasing on purchase requisitions and bids.
  15. Assist in the development of Measure C schedules and program details.
  16. Coordinate activities with other college divisions/departments as necessary.
  17. Operate a computer and other office equipment as assigned.
  18. Perform related duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:
  1. Planning and coordinating day-to-day activities and operations of FF&E procurement and move management.
  2. Developing and presenting plans and schedules.
  3. Budget development, monitoring and control.
  4. Methods of purchasing and contract administration.
  5. Project management and coordination methods.

Ability to:
  1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding a large-scale and complex program.
  3. Coordinate several programs simultaneously.
  4. Provide for program reporting and accountability; prepare comprehensive program reports and reviews.
  5. Establish and monitor program/project budgets; maintain accurate records.
  6. Provide work direction and guidance to other contractors, vendors and various college personnel.
  7. Establish and maintain cooperative and effective working relationships with others.
  8. Communicate effectively both orally and in writing.
  9. Analyze situations accurately and adopt an effective course of action.
  10. Interpret, apply and explain rules, regulations, policies, guidelines and procedures.
  11. Operate a computer and assigned office equipment.
  12. Meet schedules and time lines.
  13. Work independently with little direction.
  14. Plan and organize work.
  15. Make public speaking presentations.

WORKING CONDITIONS:

Environment:
  1. Office environment.
  2. Occasional evening and weekend work.
  3. Subject to some travel to conduct work.

Physical Abilities:
  1. Hearing and speaking to exchange information in person and on the telephone and make presentations.
  2. Dexterity of hands and fingers to operate computer keyboard.
  3. Seeing to read various materials.
  4. Standing for extended periods of time.
  5. Reaching overhead, above the shoulders and horizontally.
  6. Bending at the waist, kneeling or crouching.
  7. Lifting, carrying, pushing or pulling heavy objects up to 30 lbs.

MINIMUM QUALIFICATIONS:
  1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Any combination equivalent to a Bachelors degree AND five (5) years related work experience.

APPLICATION PACKET:
  1. A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  2. A cover letter addressing the preferred qualifications for the position.
  3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date.

CONDITIONS OF EMPLOYMENT:

Position: Full-Time, Permanent, 12-months per year

Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022

(650) 949-6217

Email: [email protected]

http://www.fhda.edu


To apply, visit https://fhda.csod.com/ux/ats/careersite/4/home/requisition/200?c=fhda





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Posted: 9/25/2020
Application Due: 10/16/2020
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