PROJECT CONTROLS ADMINISTRATOR - FACILITIES, PLANNING, DESIGN AND CONSTRUCTION (FPDC)
Facility, Planning Design and Construction (FPDC) is the design and construction project management office for Duke Health. Our staff of project managers and interior designers and support functions provides technical expertise and leadership in delivering Duke Medical Center and Duke University Health System construction projects.
The Project Controls Administrator is responsible for implementing and managing FPDC’s Project Controls including overseeing department’s programs related to schedule, budget, project metrics creation, tracking and analysis. The Project Controls Administrator monitors the program controls processes to assist projects in meeting cost/budget, schedule and document management requirements.
Day-to-day responsibilities will include the oversight of the Project Management Information System (PMIS) that tracks FPDC projects’ cost and schedule performance, and the implementation of new PMIS metrics and reporting solutions and/or dashboards to provide management oversight to the program and FPDC project manager performance, including construction and contract administration, project budget and cost data, permit, approvals and insurance, and vendor, project and contract metrics, schedule monitoring and tracking and project time and cost forecasting. The Project Controls Administrator will monitor and facilitate use of the PMIS, update training materials and train and vendors staff on its use.
Project Controls Administrator will work closely with FPDC Project Managers, Department Management, Finance staff and Duke-internal Partners to improve capital project delivery systems, tools, to support management of the project portfolio. The Project Controls Administrator will also be responsible for developing, and monitoring adherence to document control policies and project financial closeout and archiving.Work PerformedWork closely with Project Managers - meet twice per month with Project Managers - to review project updates for accurate reporting, and to monitor progress toward closing projects.
Directs and support Project Managers to provide monthly status updates of their projects for Department Management and higher level Administrators; assist in financial analyses, forecasts and cash flows; assist in the preparation and analysis of critical path method schedules
Work closely with finance team – meet weekly with finance staff and Assistant Director Project Controls; monitor workflow processes for exceptions with timeframes, work with FPDC staff to correct issues
Coordinate project reporting to Management; provide analysis, progress reports and change impact analysis.
Provide project status report monthly on all projects.
Effectively lead meetings by setting and achieving objectives; drive for conclusions/closure.
Proactively seek business process improvement through use of in-place tools and new technologies. Develop and implement new standards for schedule and cost development and reporting across a large capital program.
Provide any other duties as required and requested to accomplish project or department goals.
Exhibits good teamwork, communication and listening skillsEducation/ Training
- Bachelor’s degree from an accredited college in Accounting, Business or Construction Management, Industrial Engineering or related field
- Work requires three years of experience as a Project Controls specialist or directly related experience OR
- An associate degree and five years of relevant experience. OR
- AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
- Analysis, design and development (preferred) of computer systems, applications and databases to meet department requirements.
- Project tracking tools (i.e., Microsoft Project, primavera, etc), presentation tools (i.e., MS PowerPoint), and communication (i.e., Word, Outlook) analysis tools Excel, Access, API, OData) and / or Project Management Information Systems.
- Proven to understand and prepare cash flow, pay application process as it relates to time, resource and schedule based on a CIP method of accounting principles.
- Preferred experience / knowledge of both corporate and project accounting principles and best practices
- Strong organizational, presentation, and interpersonal skills
- Experience in providing training, and in planning for and implementing change management.
- Preferred skills administering a program management information system similar to eBuilder, prolog, and electronic document management system
- Experience in the Construction industry as it relates to business processes or project management
- Superior MS Office skills, particularly in Word, Power Point and Excel; database experience a plus
- Innovativeness, responsiveness and creativity in problem solving;
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