Accounting Associate

Stanford University

Job Number: 87368

Accounting Associate

Stanford University is one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.

Financial Management Services (FMS) is a unit of the Business Affairs Office consisting of five primary organizations: Controller's Office, Treasurer's Office, Purchasing & Payment Services, Global Operations, and Financial Management Consulting and Support. FMS works with other Business Affairs units to provide integrated financial, technical, and business services for the benefit of the Stanford Community. The Financial Management Services (FMS) organization is led by the Sr. Associate Vice President for Finance and is charged with leading and managing the financial and management accounting activities for the University.

Our new Stanford Redwood City campus will is the workplace for approximately 2,700 staff whose jobs are important to supporting the university's mission. The campus brings departments together in a collaborative environment that reflects Stanford's culture and mission. The campus will offer amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a child care center for Stanford families.

The Accounting Associate will provide accounting and finance-related support to a department/unit, program or an accounting/finance function.

Your responsibilities include:

Process In-house Checks Payment runs for Will Call (DAPER/CWC/PWC), Leases (AP), Garnishments (Payroll), Escheatments.

Campus Run - Drop off Stanford Checks, Payroll Checks, T and P-Cards, Pick up 20410 PO Box Mail and Check Deposits, SLAC

Campus Run - Pick-up Mail (20410 PO Box, 3145 Front Desk, ID Mail, FSC Drop Box, Procurement Mail Slots) and sort Incoming Mail and Redirect/Research mail that don't belong to us.

Open/Sort invoices mail picked up from Post Office/Department Mail - sort and distribute to appropriate teams.

Return/communicate invoices without proper documentation of PO to the vendor for resolution or processing in AP.

Scan Invoices for AP and scan documents for Payment Services team (Upload to AP Server, Save Soft and Hard copies)

Log checks (Refund Checks) Review and research for missing info and outreach to obtain missing info needed, save scanned images of checks and e-mail communications when needed.

Postage for Outgoing Mail AP, TR, Payment Services, Other Depts as needed

Monitor Daily Scheduled Payments and Reports in Oracle and Report Error Payments (Zero Dollar, OutSourced Checks) including transmission files.

Review “Missing Remittance Report” (Run/Save Report, Research, Communicate with Supplier Team)

Complete/process Service Now FSC Tickets

Log Stanford Checks Returns Voids, ACH, Refund ER Checks, Fraud, No Payments issues.

Process Check Stop Payments, Check Pulls (Wells Fargo), Voids (Oracle)

Generate report for ACH Payments Returns and Reversals (Wells Fargo), Generate ACH NOC reports (Wells Fargo) and save ACH Secure Delivery reports (Wells Fargo) Voids (Oracle), Communicate to Supplier Enablement and AP/TR Processors

Run and review AP Rejected Payments Report and Communicate to Supplier Enablement and AP/TR Processors

Assist in periodic internal and external audit by providing payment information required by the auditors.

Assist in completing system testing as needed.

To be successful in this position, you will bring:

Two years Associate Degree or four years equivalent of administrative/accounting experience

Excellent verbal and written communication skills

Superb organizational and attention to detail

Exceptional customer service and interpersonal skills

Initiative to manage and prioritize daily operational requirements

Computer skills and demonstrated experience with office software and email applications required

Why Stanford is for You
Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

Stanford University's commitment to safely and effectively meet the public health challenge presented by COVID-19 extends to ensuring University employees may work from home, or another off-site location, where determined appropriate, whenever necessary through the end of the 2020 calendar year. The department will give reasonable notice when employees are expected to return to work at the Redwood City campus.

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button.
To be considered, please submit a cover letter and resume along with your online application.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4440
• Employee Status: Fixed-Term
• Grade: E
• Requisition ID: 87368

Job:

Location: Business Affairs: Financial Management Services (FMS), Redwood City, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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