Faculty Affairs Coordinator
- Employer
- University of Pennsylvania
- Location
- HUP
View more
- Faculty Jobs
- Health & Medical, Medicine
- Institution Type
- Four-Year Institution
Job Details
Job location: HUP
Employment Type: Full-time
Posted data: 2020-09-23
Req: JR00024358
University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleFaculty Affairs CoordinatorJob Profile TitleStaff Assistant CJob Description SummaryServes as a liaison between Faculty Affairs and Professional Development (FAPD) in the Perelman School of Medicine (PSOM) and the Department regarding issues
relating to faculty employment; regularly attends or participates in PSOM faculty coordinator meetings and training programs.
Serves as a resource to departmental faculty and administrators regarding policies and procedures relating to faculty employment, e.g. recruitment, appointments,
reappointments, promotions, extensions, sabbaticals, reduction in duties, and other leaves Oversees and assists department with issues relating to faculty recruitment,
including proactive planning, ad placement, formal search letters, and search documentation; ensures that search and recruitment process is in compliance with PSOM
and University AA/EEO guidelines. Oversees and assists department administrator, department chair, departmental COAP chair and education officer in ensuring that
faculty appointment, reappointment and promotion issues are being addressed in a timely manner.Job Description
Serves as a liaison between Faculty Affairs and Professional Development (FAPD) in the Perelman School of Medicine (PSOM) and the Neurology Department regarding issues relating to faculty employment; regularly attends or participates in PSOM faculty coordinator meetings and training programs. Serves as a resource to departmental faculty and administrators regarding policies and procedures relating to faculty employment, e.g. recruitment, appointments, reappointments, promotions, extensions, sabbaticals, reduction in duties, and other leaves Oversees and assists department with issues relating to faculty recruitment, including proactive planning, ad placement, formal search letters, and search documentation; ensures that search and recruitment process is in compliance with PSOM and University AA/EEO guidelines. Oversees and assists department administrator, department chair, departmental COAP chair and education officer in ensuring that faculty appointment, reappointment and promotion issues are being addressed in a timely manner. Uses online applications and databases to manage departmental faculty information and faculty processes and procedures. Facilitates the completion and timely submission of complete and accurate dossiers for faculty appointment, reappointment, and promotion to FAPD in a timely manner; reviews and monitors submission of Educational Database (EDB) to Office of Academic Programs for promotions; submits accurate paperwork for other faculty actions including but not limited to terminations, sabbaticals, etc. Oversees and monitors monthly faculty reports, all faculty actions, and PSC minutes for the Department; works with departmental administrators to ensure data accuracy. Supports departmental faculty mentoring program and other PSOM and University programs. Keeps up-to-date with University and PSOM policies and procedures relating to faculty recruitment and employment. Facilitates new faculty on-boarding through compiling Request to Recruit (RTR) packets, submitting system profiles and requesting user access to systems across CPUP, HUP, SOM and UPHS
Qualifications
A Bachelor's Degree and 3 years to 5 years of experience or equivalent combination of education and experience required. Prior success previously supporting academic and/or physician groups preferred. Proficiency in Microsoft Word, Excel Spreadsheets, Power Point and Outlook required. The ability to handle multiple tasks, projects and priorities as well as excellent interpersonal skills is required. Excellent written and oral communications skills and organization skills.
Working Conditions
Office, library, computer room
Physical Effort
Typically sitting at a desk or table; Occasional lifting 25 lb. or less
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Organization
Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.
Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds.
Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn.
Vision
As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities.
Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact.
Learn about the signature initiatives of the Penn Compact 2022:
- Global Connections President’s Engagement Prizes President's Innovation Prize Penn Integrates Knowledge University Professors
Diversity
Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world.
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
To learn more about Diversity and Inclusion at Penn visit:
- Diversity at Penn Resources Supporting Diversity Penn Diversity Facts and Figures Penn's Diversity Timeline 1740-1997
Benefits
Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more!
- Penn HR Benefits Be in the Know Wellness Campaign Penn Home Ownership Services Campus Shuttles & Buses Resources for Cyclists Deals@Penn Common Press
Campus and Beyond
We invite you to explore our campus and its stately buildings and state-of-the-art facilities.
- Penn Park Morris Arboretum Penn Campus Arboretum: 6,800 Campus Trees Penn Recreation Penn Libraries Shop Penn
Try our self-guided tour! Come and visit!
Learn about sustainability at Penn.
News
Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources.
Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media
Connect with us!
- Telephone
- (215) 898-7372
- Location
-
3451 Walnut Street
Philadelphia
PA
19104
US
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