Online Program Assistant

Boca Raton
Sep 24, 2020
Administrative Jobs
Technology, Analysts & Programming
Institution Type
Four-Year Institution

Job location: Boca Raton

Employment Type: Full-time
Posted data: 2020-09-23
Req: REQ09301
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Position Summary:

The Department of eLearning at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.

Florida Atlantic University’s Center for Online and Continuing Education (COCE) is seeking an Online Program Assistant to support our efforts in curriculum planning and maintenance for online degree programs.

The general duties for this position include assisting with the development and organization of online degree programs and processes, maintaining course audits, compliance with state and university standards for online programs, providing administrative support, and other duties as assigned. Also responsible for assisting the Associate Executive Director with the coordination of multiple eLearning projects/tasks.

FAU's Center for Online and Continuing Education (COCE) is a rapidly changing, high-paced, collaborative environment. Duties and work may change with little notice. Changes in the above duties are at the discretion of the supervisor.

Summary of Responsibilities Include:

  • Assist the Associate Executive Director with online program initiatives.
  • Assist with accurate and reliable online program audits of courses.
  • Assist with inter-department communication for online programs.
  • Create reports for online program data collection for national, state and university reports.
  • Assist the online program team in the development of presentation materials, flyers, and handouts.
  • Work with departments to communicate the Center for Online and Continuing Education’s services and offerings.
  • Assist in implementing and identifying components of quality online programs for certification.
  • Document and store files in a shared location.
  • Assist with file organization for online programs.
  • Attend, take notes, and review information from university and departmental meetings.
  • Other duties as assigned by supervisor.

Minimum Qualifications:

Bachelor's degree from an accredited institution in Management, Public Administration, Public Management, Business, or related and at least one year of clerical experience required.

Excellent skills in all Microsoft products including Excel using pivot tables and data reporting.

Excellent communication and organizational skills.

Excellent research, writing and proofreading skills

Outstanding time management skills.

Ability to quickly adapt and accurately respond to changing priorities.

Knowledge of university operations.

Knowledge of business analytical tools.

Microsoft 365 certified.

Excellent use of Google Drive products.

Knowledge of the Canvas LMS.


$16.00 - $20.00 per hour

College or Department:



Boca Raton

Work Days and Hours:

Monday – Friday, 8:30 a.m. – 5:30 p.m.

Application Deadline:


Special Instructions to Applicant:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents may result in disqualification.

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