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University Senate Analyst (Administrative Analyst/Specialist, Non-Exempt I)

Employer
San Diego State University
Location
San Diego

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Institution Type
Four-Year Institution

Job Details

University Senate Analyst (Administrative Analyst/Specialist, Non-Exempt I)

Job no: 497736
Work type: Staff
Location: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time

Position Summary

The University Senate is a delegate-based assembly for shared-governance at SDSU. The University Senate Analyst manages the Senate Office—an especially critical responsibility given the transient nature of the Officers’ tenure (one to two years at best). It falls to the Analyst to a) keep the Office organized, b) regularly update the internal and external websites, c) maintain the Policy File—consistency incorporating Senate-approved actions, d) maintain accurate financial records, and e) routinely communicate/liaison with Senators/auxiliaries/administrators about deadlines/pressing business.

The position demands someone who

  • is self-directed, flexible and calm under pressure, creative, a strong communicator, and a problem-solver.
  • embraces challenging tasks—both routine and unexpected.
  • can be discrete and respects confidentiality.

Responsibilities range from web design/development to reception planning, survey or ballot development/distribution/analysis, and confidential and thoughtful document management.

For more information regarding University Senate, click here.

This is a full -time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.

This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications

  • Professional experience using the Qualtrics survey/research suite to gather analyze and interpret data to assist in the Senate election/ballot processes.
  • Professional experience (at least one year) in event planning.
  • Experience with developing and monitoring budgets.
  • Experience developing, updating, and managing large budget spreadsheets, charts, and graphs.
  • Experience gathering, analyzing, and interpreting data.
  • Experience processing purchase requisitions and various expenditures.
  • Experience developing web-based content and website maintenance.
  • Experience working with diverse populations (students, staff, faculty, administrators) in a university setting.
  • Excellent written communication skills.
  • Ability to work independently with limited supervision.
  • Ability to meet deadlines and (to that end) work productively with faculty, students, staff, and administration.
  • Ability to manage several projects at once.
  • Ability to maintain cordial and professional relationships with students, staff, faculty, administrators and community members.
  • Bachelor’s degree or higher.

Specialized Skills

  • Expertise in facilitating or supporting virtual meeting, live streaming or teleconferencing formats such as Zoom.
  • High proficiency with Microsoft Office, especially with respect to (1) generating complex (yet accessible) documents within Word, (2) using various mathematical functions and layout/organizational features within Excel (to analyze, update, and report on various kinds of data), and (3) producing clear and effective visual presentations using PowerPoint.
  • High proficiency in the use of Adobe Acrobat to organize, compile, present, and archive information (received from multiple sources in various formats) into single and accessible pdf documents.
  • High proficiency in the use of Google Apps (e.g., Docs, Sheets, Drive) to work collaboratively with various parties.
  • High proficiency with Oracle Financials and PI Profile.
  • Experience in basic budgetary practices and principles with an organization, including purchasing, report production, and reconciliation via a web-based application interface, such as Oracle.

Compensation and Benefits

Starting salary upon appointment not expected to exceed $4,244 per month. CSU Classification Salary Range: $3,288 - $6,347 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 6, 2020. To receive full consideration, apply by October 5, 2020. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Recruiter at 619-594-6390 or rroder@sdsu.edu.

Advertised: Sep 22, 2020 (9:00 AM) Pacific Daylight Time
Applications close: Oct 05, 2020 (11:55 PM) Pacific Daylight Time

Organization

Since it was founded in 1897, San Diego State University has grown to offer bachelor's degrees in 89 areas, master's degrees in 78 areas and doctorates in 21 areas. SDSU's approximately 32,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future.

SDSU's annual economic impact to the state of California is $6.5 billion, according to an impact report done by the California State University in 2010.

Of SDSU's 280,000-plus alumni, approximately 60 percent live in San Diego. They comprise more than half the region's engineers, teachers, entrepreneurs and the local workforce for a host of other industries.

Learn More About:

Research: Since 2000, SDSU faculty and staff have attracted more than $1.7 billion in grants and contracts for research and programs ranging from cardiovascular disease to marine biology.

Diversity: SDSU ranks No. 19 in the nation for racial diversity and among the top universities for economic diversity. SDSU was ranked No. 11 in the nation and No. 4 in California for bachelor's degrees awarded to Hispanics by Hispanic Outlook for Higher Education

International Study: SDSU offers 350 international education programs in 50 countries. Nearly 12,000 students have studied abroad in the past 12 years.

Community Service: SDSU is a recognized leader in innovative efforts to improve urban K-12 education. The City Heights Educational Collaborative and Compact for Success both positively impact the academic achievement of elementary, middle and high school students in the local area.

Sustainability: Sustainability is an every-day part of the university culture at San Diego State University. Students, faculty and staff all participate in a myriad of ways, from festivals, to research to academic programs. In spring 2014, SDSU opens its first LEED Platinum Certified building — the 206,000 square-foot Aztec Student Union.

Company info
Telephone
619-594-5200
Location
5500 Campanile Drive
San Diego
CA
92182
US

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