Associate Director, Facilities - Penn Engineering Operational Services

Job description

Job location: Comp Info Science-Moore

Employment Type: Full-time
Posted data: 2020-09-22
Req: JR00024819
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Associate Director, Facilities - Penn Engineering Operational Services

Job Profile Title

Assistant Facilities Manager

Job Description Summary

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning.

The Associate Director of Engineering Operational Services (EOS ) in the School of Engineering and Applied Science (SEAS) is responsible for direct oversight of all day to day operations and maintenance of the main Engineering complex, including facilities repairs and maintenance, cleanliness (housekeeping), mission continuity, lab/life safety, security, building access and key control.

Job Description

Working closely with the Director of Engineering Operational Services (EOS), the Associate Director will provide direct oversight of all day to day operations and maintenance of the main Engineering complex (Quad), including facilities repairs and maintenance, cleanliness (housekeeping), mission continuity, lab/life safety, security, building access and key control. Oversee the Building Administrator and two Services Assistants who identify, prioritize and resolve building operational needs working in conjunction with both internal unionized and external service providers to meet customer satisfaction and departmental needs and mission critical goals. Represent the EOS department at capital project meetings and maintain oversight of renovation projects and facilities-related work requests, some of which can be highly involved and or sophisticated involving complex building system such as building automation systems, HVAC and electrical distribution. Compile annual report identifying Facility Renewal needs which is used to modify the School’s Facility Renewal Database and impacts the School’s Facility Renewal budgeting. Reconcile maintenance expenditures on a monthly basis, working in conjunction with the Penn Facilities and Real Estate Services (FRES) Area Manager. Negotiate and manage contracts with vendors who support critical infrastructure for academic and research missions of the School. Serve as primary point of contact for all labor relation activities for the School. Regularly interact with upper-level FRES Administration to ensure service level agreements are being met. Maintain 24/7 on-call status for emergency situations and school needs such as lab lockouts, elevator entrapments, power loss, etc.


Bachelor's degree in Operations Management, Mechanical Engineering, or a related field and a minimum of five years of related facilities management experience in a research facility or higher education setting, or an equivalent combination of education and experience. Demonstrated excellent verbal and written communication, interpersonal, and organizational skills. Demonstrated ability to negotiate and manage contracts and to reconcile expenditures.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Engineering and Applied Science

Pay Range

$50,684.00 - $91,232.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 9/23/2020
Application Due: 6/23/2021
Work Type: Full Time