Academic Services Program Director

Job description

DescriptionUniversity of Colorado | CU Anschutz Medical Campus
School of Medicine, Department of Anesthesiology
Academic Services Program Director (Working Title: Education Program Director)
Position # 00770191 – Requisition #19247

* Applications are accepted electronically ONLY at *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Anesthesiology has an opening for a full-time University Staff (unclassified) Academic Services Program Director position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here

Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit.

Program Directors are responsible for the ongoing leadership and oversight of a program or function, including the development of strategies and processes which contribute to the University and/or campus mission and accountability for services provided.  These positions typically do not supervise others.

The Education Program Director is a full-time (1.0FTE) position which oversees, manages, and coordinates policies and procedures related to finance and accounting, human resources, and operations for the Department of Anesthesiology’s Educational Programs and also provides expertise and resources to the faculty and education staff of the Department of Anesthesiology.  The department has multiple education interests including medical student teaching, residency programs, fellowships, Master’s degree program, continuing medical education, and staff training. The Education Program Director supports and collaborates with the Vice Chair of Education and other key stakeholders to develop and implement strategy and program development. 

Working under the direction and guidance of the Director of Finance & Administration (DFA), and the Vice Chair of Education, the Education Program Director is responsible for strategizing, communicating, documenting and supporting all of the education efforts.  This includes maintaining relationships with the Senior Associate Dean of Education in the School of Medicine, serving as a liaison to the office of Graduate Medical Education and education staff at the rotation sites for the educational programs at area hospitals, providing support and expertise in program projects, and developing and initiating new or improving current education efforts. The Program Director will create and oversee a database of educational statistics within the Department and is responsible for developing periodic reports for the Department administration, faculty and education staff as requested.  This position will be involved in researching, creating, and implementing new training opportunities to enhance current programs.  The Program Director will have fiscal authority and decision-making ability related to the education budgets, liaising with the DFA and Vice Chair of Education on all fiscal matters. The Program Director will seek new funding opportunities which fall in line with the educational program interests and will communicate these opportunities, as well as a strategy to implement such opportunities, to the DFA and Education Faculty. 

Under the authority of the DFA, this role will both directly supervise education staff as well as collaboratively supervise with and/or provide feedback to the Department’s HR Manager, Research Program Director, Adult Clinical Program Director, and Pediatric Clinical Program Director with respect to the performance of other staff. Specific duties of the position include: 

Education Unit Operations: 

  • Support and uphold the educational mission of the Department including maintaining expertise in the Anesthesiologist Assistant (AA) program, residency programs, fellowships, and medical student program and their accrediting agencies
  • Lead the development and implementation of new training programs and the implementation of new technology, including the preparation of business plans, with the support of Education and Administrative leadership
  • In conjunction with Education faculty, analyze the effectiveness of curriculum currently in place using evidence-based quantitative methods and identify opportunities for curriculum improvement; implement strategic plans to improve curriculum 
  • Establish and standardize coordinated systems for the Anesthesiologist Assistant program, residency program, fellowship, and medical student operations across the Department
  • Oversee and manage the smooth flow of planning, preparation, and execution of activities related to maintaining program accreditation efforts, institutional and departmental compliance, recruitment, and student and staff wellness 
  • Implement educational database files within the Department including program statistics and documentation of Anesthesiology Assistant, residency, fellowship, medical student, and CME programs; oversee the utilization of the database once in place
  • Capture required content from faculty and staff to construct the educational sections of the Department program review or other reviews as requested by the School of Medicine. Will be called upon to write other reports as needed.
  • Oversee content and design on education pages on both the Department internet and intranet sites and work with the Communication Coordinator to implement changes and updates accordingly
  • Serve as a resource to the Vice Chair of Education and Program Directors and provide ongoing guidance to Program Coordinators.
Education Planning and Strategy – Program Development and Oversight: 

  • Oversee strategic planning, coordination of efforts, and educational program operations 
  • Develop and manage execution of operational goals, objectives, practices, and procedures for educational activities including the development and implementation of policies and the design and implementation of programs, initiatives, courses, seminars, Grand Rounds, CME activities, etc. 
  • Establish, implement, and oversee recruitment strategies, resources, policies, and procedures, working closely with the DFA and Vice Chair of Education to ensure alignment with the Department’s overall strategic plan and mission
  • Administer pertinent State Fiscal Policies, CU Medicine, State and University rules and procedures, and applicable State and Federal laws and standards applicable to Education, lab safety, HIPAA, or patient confidentiality in education, as well as business management (personnel, accounting, auditing, etc.)
  • Develop, as needed, and oversee the structure for each educational mission and program in the Department of Anesthesiology to include number of students, scheduling system, tracking database, defining learning objectives, etc. 
Financial Management: 

  • Establish, define, and manage the structure and principal of the Department’s educational financials
  • Create business plans and budgets for Education programs including AA, Fellowship, Residency, MOCA, CME events, and Wellness, working with the DFA to ensure alignment with Department’s overall financial strategic plan
  • Oversee and approve Education funding sources and manage overall budget for department-funded students including Residents, Fellows, AAs, etc. 
  • Oversee and manage educational-related gifts 
  • Confirm and track compliance of educational programs with hospital funding sources for all trainees
  • Oversee and manage grant funding acquired for educational programs and events 
  • Utilize standard University and department systems for accounting, data processing, and other computer systems as necessary for financial management and statistical reporting 
  • Work closely with the educational coordinators to ensure that the rules and policies of the organization are followed appropriately for educational and departmental events
  • Review and approve moonlighting payment information provided by the education coordinators
Human Resources:

  • Supervise education program staff (currently 8 staff members) including education coordinators, an event coordinator, and an administrative assistant. Manage the lifecycle of the team including hiring, development, performance management to include developmental evaluation and feedback implementation and processes, corrective action, and termination
  • Develop staff training programs in collaboration with the DFA and HR Manager
  • Assist departmental administration and human resources in coordination of searches for program coordinators and coverage for coordinators as needed
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:
Salary is commensurate with skills and experience.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Total Compensation Calculator:

Diversity and Equity:
Please click here for information on disability accommodations:

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. 

QualificationsMinimum Qualifications:  

  • A bachelor’s degree in education, business, public administration, health care, educational technology, social science, communications, finance, or a directly related field from an accredited institution. 
    • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
  • The position requires extensive, diverse and progressively responsible experience, including direct responsibility leading (or making significant contributions towards) an organization or business unit in operational and strategic capacity, to include developing budgets and direct staff supervision. 
Preferred Qualifications: 

  • Master’s degree in education, business, public administration, health care, finance, or a directly related field from an accredited institution
  • Experience working in academic medicine
  • Experience coordinating academic medical educational program(s) 
  • Project management experience for educational initiatives 
  • Experience designing an leading programs within higher education 
  • Experience building and leading high performing teams

  • Ability to communicate effectively, both in writing and orally. 
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Ability to use quantitative information for strategic planning and quality improvement 
  • Knowledge of university-based system such as InfoEd, Concur, HCM, Marketplace, CU Data, Canvas, etc.
  • Ability to establish work propitiates and provide follow-through to ensure completion of activities in accordance with deadlines 

Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Sep 21, 2020
Unposting Date: Ongoing




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Job No:
Posted: 9/22/2020
Application Due: 12/31/2020
Work Type: