DescriptionThe Assistant Director, Contract Management is responsible for the oversight of the daily activities of the Office of Contract Management that supports the business operations of the Lewis Katz School of Medicine and the Temple Faculty Practice Plan. Directs and coordinates daily activities of the department, under the supervision of the Director. Works with administrators, directors and their assistants as well as outside parties to obtain information necessary to prepare, review and edit documents.  Works with TUHS Counsel and/or TU Counsel to obtain approval of contracts.

 

Negotiates, drafts and/or reviews contracts, contract amendments/addendums, notices of breach,  terminations, etc. using templates and similar prior documents for various departments/divisions of Temple University Lewis Katz School of Medicine and Temple Faculty Practice Plan.  Works with administrators, directors and their assistants as well as outside parties to obtain information necessary to prepare, review and edit documents.  Works with TUHS Counsel and/or TU Counsel to obtain approval of contracts. Reviews all contract approval forms/financial impact statements for completeness and accuracy.  Coordinates cost center and FOAPAL information with and compliance with annual budget with the appropriate member of the School of Medicine Finance Office or Temple Facutly Physicians finance office. Drafts cover memos for all documents going forward for execution.  Memos require extracting and summarizing key terms and conditions. Prepares supporting documentation for contract approval, including: calculating fair market value determinations and researching sanctioned entities.

 

Enters all contracts online into TUMarketplace/Prodigo.  Shepherds all contracts through the approval and execution process and tracks all documents awaiting execution using contract logs. Issues monthly reports of expiring contracts in a timely manner and notifies department administrators and other initiators regarding their intention to renew. Works with administrators, directors and their assistants as well as outside parties to obtain information necessary to prepare and draft renewals as necessary. Works with Temple University Purchasing and Accounts Payable departments to coordinate initial payments required to comply with contract terms. Works with Risk Management to coordinate certificates of insurance required to comply with contract terms.  Works with outside vendors and Temple University/Temple University Health System Risk Management to insure proper insurance requirements are in place prior to execution of contracts. Expedites priority/urgent agreements by coordinating processing and hand delivery to approvers as required. 

 

 

Required Education & Experience:

Bachelor’s Degree and experience as a paralegal, inclusive of contract administration (5-7 years).  Must have experience in drafting/editing contracts.  Must be able to demonstrate experience in contract administration in healthcare and/or an academic medical environment. An equivalent combination of education and experience may be considered.

 

 

Required Skills & Abilities:

*Pro-active demeanor, Takes Initiative and the Ability to work autonomously in completing an extensive portfolio of responsibilities.  

*Ability to work in a high demanding environment, with several demanding deadlines.

*Demonstrated ability to multi-task and meet deadlines 100% of the times.

*Extremely deadline driven and detailed oriented.

*Great Organizational and Time management skills, with the ability to follow up frequently and as needed.

*Problem solver for complex issues and solution driven.

*Demonstrated knowledge and understanding of diverse funding policies and guidelines for sponsored research programs offered through federal, private, and university sources.

*Demonstrated ability to remain up to date with constantly changing submission, contract and compliance requirement.

*Demonstrated working knowledge of all applicable computer software programs, including Microsoft Office applications and Electronic Research Administration systems.

*Proficient Presentation and communication skills.

*Excellent skills in analyzing and solving problems.

*Demonstrated verbal and written communication skills.

*Ability to collaborate with multiple partners and navigate varying interests

*Demonstrate project management and team management skills.

*Organizational Skills.

*Strong interpersonal skills, along with the ability to interact with a diverse group of faculty, administrators, students and external sponsors.

 

 

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

 

 

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

 

 

To obtain additional information about Temple University please visit our website at www.temple.edu. 

 

 

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report

 

 

You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.

Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Medical Research Building
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular