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Fiscal Coordinator

Employer
Kentucky State University
Location
Frankfort, KY, US

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Job Details

PRINCIPAL PURPOSE OF JOB: The Fiscal Coordinator Position in the Kentucky University Land Grant Program oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks to support the program.  

SCOPE OF RESPONSIBILITY: The position monitors grant expenditures, sets up approximately and $20 million dollar budget, which includes USDA Evans Allen Research and 1890 Extension grant fund budgets, and implements budget transfers for most of the Land Grant personnel.  This position oversees and facilitates the early steps of purchasing for all 150 employees in Land Grant Personnel. This position also monitors equipment and supply expenditures to follow USDA rules and regulations. This position also is responsible for travel reimbursements in the Concur system and airline ticket purchases. Under general supervision, performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized record-keeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. 


ESSENTIAL JOB FUNCTIONS: (ex: duties that are essential to performing the job with or without an accommodation)

1.    Monitors grant expenditures, sets up approximately and $20 million dollar budget, which includes USDA Evans Allen Research and 1890 Extension grant funds, and implements budget transfers for  Land Grant personnel.  

2.    Oversees and facilitates the purchasing process in the Land Grant Program

3.    Monitors equipment and supply expenditures to follow USDA rules and regulations

4.    Responsible for travel reimbursements in the Concur system and airline ticket purchases 

5.    Maintains specialized recordkeeping and database management of fiscal activities for the Land Grant Program

6.    Files fiscal reports with USDA.

7.    Coordinates budget, purchase, and travel activities in the Land Grant Program with the other business, accounting, and travel offices at the University. 

8.    Coordinates and facilitates meetings, program functions, and/or special events, as appropriate.

9.    Other related duties as required.


OTHER DUTIES: (ex: tasks that may be necessary, but are not the main reason(s) the job was created)


The position will conduct other duties as required.


QUALIFICATIONS: Required: Bachelors or Master’s degree in accounting, business administration, or related area.  At least three years of relevant experience preferred



KNOWLEDGE, SKILLS, and ABILITIES: 

    

•    Extensive knowledge in accounting and business practices required.

•    Ability to use a personal computer and a variety of related software applications.

•    Good knowledge and appreciation of program clientele.

•    Understanding of federal procurement and reporting practices desired.

•    Ability to communicate effectively, orally and in writing.

•    Ability to keep and organize financial records.

•    Ability to establish and maintain effective working relationships


PHYSICAL REQUIREMENTS: 


•    Work involves conducting work in an office setting and may occasionally involve lifting over 20 pounds. 

•    This position may involve occasional travel to professional meetings. 


Organization

Our Mission

Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

Geographic Region
Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

Institutional Admission Standards
Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

Degree Levels
Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

Strategic Directions/Program Priorities
The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

Enhancement of Instruction
The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

Service and Research Functions
Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

Kentucky State University shall focus on meeting the applied research and service needs of state government.

Collaborative Ventures
The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

Efficiency and Effectiveness
Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

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Company info
Website
Telephone
502-597-6000
Location
400 E Main St
Frankfort
Kentucky
40601
US

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