Fiscal Coordinator

Job description

PRINCIPAL PURPOSE OF JOB: The Fiscal Coordinator Position in the Kentucky University Land Grant Program oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks to support the program.  

SCOPE OF RESPONSIBILITY: The position monitors grant expenditures, sets up approximately and $20 million dollar budget, which includes USDA Evans Allen Research and 1890 Extension grant fund budgets, and implements budget transfers for most of the Land Grant personnel.  This position oversees and facilitates the early steps of purchasing for all 150 employees in Land Grant Personnel. This position also monitors equipment and supply expenditures to follow USDA rules and regulations. This position also is responsible for travel reimbursements in the Concur system and airline ticket purchases. Under general supervision, performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized record-keeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. 


ESSENTIAL JOB FUNCTIONS: (ex: duties that are essential to performing the job with or without an accommodation)

1.    Monitors grant expenditures, sets up approximately and $20 million dollar budget, which includes USDA Evans Allen Research and 1890 Extension grant funds, and implements budget transfers for  Land Grant personnel.  

2.    Oversees and facilitates the purchasing process in the Land Grant Program

3.    Monitors equipment and supply expenditures to follow USDA rules and regulations

4.    Responsible for travel reimbursements in the Concur system and airline ticket purchases 

5.    Maintains specialized recordkeeping and database management of fiscal activities for the Land Grant Program

6.    Files fiscal reports with USDA.

7.    Coordinates budget, purchase, and travel activities in the Land Grant Program with the other business, accounting, and travel offices at the University. 

8.    Coordinates and facilitates meetings, program functions, and/or special events, as appropriate.

9.    Other related duties as required.


OTHER DUTIES: (ex: tasks that may be necessary, but are not the main reason(s) the job was created)


The position will conduct other duties as required.


QUALIFICATIONS: Required: Bachelors or Master’s degree in accounting, business administration, or related area.  At least three years of relevant experience preferred



KNOWLEDGE, SKILLS, and ABILITIES: 

    

•    Extensive knowledge in accounting and business practices required.

•    Ability to use a personal computer and a variety of related software applications.

•    Good knowledge and appreciation of program clientele.

•    Understanding of federal procurement and reporting practices desired.

•    Ability to communicate effectively, orally and in writing.

•    Ability to keep and organize financial records.

•    Ability to establish and maintain effective working relationships


PHYSICAL REQUIREMENTS: 


•    Work involves conducting work in an office setting and may occasionally involve lifting over 20 pounds. 

•    This position may involve occasional travel to professional meetings. 


 

 

 

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Job No:
Posted: 9/19/2020
Application Due: 11/18/2020
Work Type:
Salary: