S05208P

Program Coordinator II

COE Academic Programs

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

External

TRS

Employee

Benefits Eligible

Full Time

Standard Hours, M-F, 8am – 5pm

$35,000

09/18/2020

Yes

10/01/2020

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Public Service Paraprofessional/Professional

1.0

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This position involves supervised professional administrative work supporting undergraduate programs in educator preparation in the Mary Frances Early College of Education. Job duties center in program assessment and evaluation, orientation support, Banner/Athena processes, enrollment management, annual review of the programs of study and corresponding information on the college’s website, development and maintenance of program handbooks, assistance with field placement processes, responding to student inquiries, assistance with initial certification admissions processes, and general student communications.

• Ability to interpret policies and procedures and effectively communicate to students and faculty or demonstrated ability to quickly learn complex policies and procedures.
• Effective organizational, self-learning, problem-solving, initiative-taking, interpersonal, and communication skills, including in-person and in writing.
• Ability to establish and maintain effective working relationships with a diverse array of individuals, including other staff, faculty, administrators, and students.

Standard office.

No

No

No

No

No

No

No

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Assist with data compilation, monitoring the schedule for key assessment completion, ensuring that faculty are administering and scoring key program assessments

15

Assist undergraduate academic advisor and program faculty with the general program orientation or routine block orientations, as needed; assist candidates with connecting with the Office of Academic Program to process preservice paperwork

5

Communicate with undergraduate academic advisors to share the specific CRNs for candidates within the program; ensure that candidates are enrolled in the correct sections to ensure data integrity for UGA supervisor and key assessment data collection for the PSC; remove students who are not in the program (as PODs will not be used); ensure that candidates are coded with the correct areas of emphasis to ensure data integrity into TPMS; manage major change requests once approved by faculty

5

Assist students with the transition from intended into the major; confirm admission to Double Dawgs and approve pathway admission in Athena

5

Assist faculty and the college with advanced planning for numbers of candidates within programs, across time, advanced planning for numbers of placements, accessibility for unique areas (e.g., World Language teachers, Workforce specializations); assist with database for applicants, admitted, and current students

10

Assist program coordinators with updating information on the college’s website

5

Assist program faculty with updating information in the UGA Bulletin

5

Assist faculty with creation of or updates to student handbooks and field experience manuals; routinely review policies and procedures with faculty and update as necessary

10

Assist Office of Experiential Learning with gathering data on barriers to placements (e.g., lack of transportation, class schedules, etc.); support the Office of Experiential Learning by connecting with candidates on background checks

5

Assist program coordinators with general email inquiries about the undergraduate program, Double Dawgs (note this does not include addressing students concerns which is a faculty responsibility)

10

Ensure that candidates within MAT and MEd programs are aware of requirements for teacher, leader, or service field certification; serve as a liaison with undergraduate academic advisors to ensure remaining core (within program limitations), history, and constitution requirements are completed prior to entry into professional learning sequence.

5

Assist program coordinators and the Office of Academic Programs with the admissions application (e.g., answer basic application questions, verify information (GPA), collating reference letters or other required documentation for the major application (e.g., tutoring logs); processing of decisions information back to the Office of Academic Programs; manage any waitlists for programs

10

Ensure syllabi from program faculty, part-time instructors, and graduate teaching assistants are uploaded into the syllabus system; assist faculty with routine review of content in CAPA and revise course elements/descriptions as necessary

5

Investigate ways to engage in contemporary communications (e.g., GroupMe, Remind 101) platforms to ensure that candidates are receiving updates from programs; maintain listservs; coordinate cross program meetings among program faculties that support one another’s academic programs (e.g., elementary, middle grades)

5