Admission & Evaluation Coordinator, Health Programs

Job description

Posting Details

Job TitleAdmission & Evaluation Coordinator, Health ProgramsUnion LevelDepartmentGraduate SchoolCampusStocktonPosting Number201302160PFull or Part TimeFull TimeNumber of Months12Work Schedule

Work performed during standard business hours. Additional hours may be required to meet business needs or deadlines.

Position End DateOpen Date09/17/2020Close DateOpen Until FilledYesSpecial Instructions to Applicants

For first consideration please apply on or before October 2, 2020.

Primary Purpose

Serves as the primary coordinator for all health program admission document processing; leads all student /program communication related to graduate-level health applications for the Graduate School’s admission office. Builds and maintains applications for Health School programs and monitors the flow of data into all systems of record & engagement at the institution.

Essential Functions

1.Builds and maintains all graduate applications in Liaison products such as (but not limited to): NursingCAS, SocialWorkCAS, OTCAS and ATCAS.

2.Creates custom data extractions, downloads and lists related to graduate data integration.

3.Monitors applications to ensure candidates have completed all application requirements.

4.Serves as a resource, advising and guiding students and staff members regarding admission policies and procedures for health programs.

5.Following complex and varying workflows, processes departmental admission decisions for health programs. Edits & issues letters to graduate applicants.

6.Possesses the flexibility and knowledge to operate in several databases at one time; this includes, but is not limited to Banner, WebAdmit, Salesforce, Axiom and OnBase.

7.Liaise with Admission Operations, Financial Aid, and Registrar’s Office to solve complex incoming student questions and issues.

8.Recommends new/improvements to procedures for streamlining graduate health program admission processes.

9.Provides back-up support to non-health graduate admission processing during peak graduate admission season.

10.Answers Graduate Admission phone and email and assists potential graduate students through inquiry and application processes.

11.Works with students in troubleshooting applications-related problems. Appropriately links students to others within the department or individual graduate programs on campus.

12.Performs other duties as assigned or requested.

Minimum Qualifications

• Minimum of one (1) year of experience in a related field; or equivalent combination of experience, education and training.
• Excellent attention to detail, accuracy and time management skills.
• Ability to communicate clearly and effectively, both written and verbal.

Preferred Qualifications

• Working knowledge of academic programs, including admission requirements and curricula.
• Knowledge of federal regulations such as FERPA.
• Ability to interpret policies and requirements as they relate to pre-requisites to academic program and effectively communicate them to internal and external entities.
• Strong analytical/problem solving skills.
• Ability to meet deadlines and respond to questions in a timely manner.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Experience using programs and websites such as WebAdmit, Banner, OnBase, and SalesForce.
• Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.

Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours. Additional hours may be required to meet business needs or deadlines.

Hiring RangeCommensurate with experience, non-exemptBackground Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AA/EEO Policy Statement

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have at least one (1) year of experience in a related field; or equivalent combination of experience, education and training?
    • Yes
    • No
  2. * Do you have excellent attention to detail, accuracy and time management skills?
    • Yes
    • No
  3. * Do you have the ability to communicate clearly and effectively, both written and verbal?
    • Yes
    • No
  4. * Please provide an example of a time when you were meticulous with your work and relied on your attention to detail.

    (Open Ended Question)

  5. * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
    • Yes
    • No
  6. * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
    • Yes
    • No
  7. * How did you first learn about this employment opportunity?
    • University of the Pacific Website
    • Asianlife.com
    • Blackperspective.com
    • CentralValleyJobs.com
    • Craigslist
    • Dice.com
    • Higheredjobs.com
    • Hispanic-Jobs.com
    • Indeed.com
    • Insidehighered.com
    • LinkedIn
    • Lgbtconnect.com
    • Metrochamber.org
    • Monster.com
    • Thelaa.org
    • SimplyHired.com
    • Workplacediversity.com
    • Association of American Colleges and Universities (AAC&U)
    • Chronicle of HIgher Education
    • Diverse Issues in Higher Education
    • EDUCAUSE
    • Higher Education Recruitment Consortium (HERC)
    • Higher Education Recruitment Consortium - Northern California (NorCal HERC)
    • Modesto Bee
    • Pacific Employee
    • Personal Referral
    • Professional or Association Listserv
    • Publication or website from a professional organization
    • Sacramento Bee
    • San Francisco Chronicle
    • Stockton Record
    • Agency Referral
    • Other Online Job Board
Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Other Document

 

 

 

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Job No:
Posted: 9/19/2020
Application Due: 12/18/2020
Work Type:
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