Program Assistant, ADVANCE
- Employer
- Lake Tahoe Community College
- Location
- South Lake Tahoe, CA
View more
- Administrative Jobs
- Technology, Analysts & Programming
- Institution Type
- Community College
Job Details
Under the direction of the program director, provide direct support for a college program; guide and assist faculty, staff, students and the public by answering questions and providing general information regarding the program; organize records, conducts data entry, generates and proofs reports, and supports the administrative needs of the program professional staff. The Program Assistant provides direct support for a college program by answering questions and providing general guidance. It is distinguished from the Office Assistant by the decision making authority and reporting relationship.
Representative Duties:- Advise faculty, staff, and students regarding eligibility and responsibilities of the program when needed; monitor progress for various program needs; distribute information and support regarding program functions; generate reports for documentation; verify information for accuracy before submitting documentation to the supervisor for review.
- Gather, compile and collate statistical information and other data; organize, establish and maintain record keeping systems for correspondence, documents, materials and other various data needs; record and log incoming information and follow up on missing or incomplete information; schedule appointments and meetings for supervisor; determine date and time and reschedule as necessary.
- Send correspondence on behalf of the supervisor; receive and screen telephone calls and visitors; advise customers by answering questions or providing information; refer individuals to appropriate personnel as required; take and distribute messages; perform general clerical duties; type materials; compose flyers; perform data entry; order and maintain supplies; prepare purchase requisitions; monitor expenditures for department; collect appropriate fees and prepare accounting records.
- Accept and process forms, applications and general information requested by individuals; interact with faculty, staff, students and the public; interpret and provide technical guidance on regulations specific to assigned program(s); provide information on policies and procedures of department/work unit activities; handle personnel or administrative forms such as payroll timesheets for office department and forward for processing; may provide direction and oversees work of workstudy students; compose correspondence; copy, mail, fax and distribute materials; receive, open and distribute mail and perform other duties as assigned.
Education and Expierence
Any combination equivalent to: graduation from high school supplemented by college level course work and two years of general clerical experience involving public contact. Minimum one year work experience with data management.
Knowledge of:
- General clerical and record-keeping techniques.
- MS Word, Excel and Publisher.
- The process necessary to remain in and complete secondary school as well as to undertake a program of higher education.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Interpersonal skills using tact, patience and courtesy.
- Scheduling methods.
- Budget management and maintenance practices and procedures.
- The needs and challenges facing economically and socially disadvantaged students.
Ability to:
- Work well with the socially and economically disadvantaged, disabled and diverse populations.
- Maintain current knowledge of application software and operating systems used in assigned centers.
- Prepare data reports from a variety of sources.
- Work independently with little supervision.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative relationships with those contacted in the course of work.
- Establish and maintain a variety of files, logs and records in organized and detail-oriented fashion.
- Type 50 words per minutes with five or fewer errors.
Organization
Opened in 1975, Lake Tahoe Community College is a two-year, public institution offering associate degrees, certificates, career education and continuing education program. LTCC is focused on providing outstanding educational opportunities for every student in a personal learning environment.
LOCATION
South Lake Tahoe, California is a small community of nearly 30,000 located on the south shore of Lake Tahoe. The beautiful 164-acre, wooded campus less than 2 miles from the lake shore. At 6,229 feet above sea level, LTCC is the highest altitude college in California. The campus is near bike trails, ski resorts, Desolation Wilderness, and Emerald Bay State Park with miles of hiking trails, environmental education, and recreation.
ACADEMIC PROGRAMS
With over forty associate degree options in addition to career and technical certificates, students can pursue a wide variety of interests such as a fire academy program and offerings in allied health, business administration, commercial music, criminal justice, digital media, and wilderness education. Transfer degrees prepare students for admission to California State University campuses.
DEGREES AND CERTIFICATES
Undergraduate: Associate in Arts (AA), Associate in Arts for Transfer (AA-T), Associate in Science for Transfer (AS-T), Certificate of Achievement
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