Posting Details

Open Date09/11/2020Close DateClassification TitleAssistant/Associate University Registrar for Catalog, Curriculum, and SchedulingDivisionProvost's OfficeDepartmentAcademic Services & Institutional ResearchFLSA StatusExempt (Overtime exemption status is determined at the time of hire based on the rate of pay)Career/Pay Band2C for Assistant University Registrar/2D for Associate University Registrar based on the levels of education and experienceWork ScheduleFull YearIf Other, specify monthsFull Time vs Part TimeFull TimeAppointmentRegularIf Term, specify number of yearsPrimary Function

Assists the University Registrar in all aspects of his or her work, but especially in the areas of catalog, curriculum, and scheduling.

Typical Duties & Responsibilities

1.Provides a broad and variable range of management for the Office of the University Registrar, including training of other staff members.
2.Collaborates with and advises the University Registrar in establishing short- and long-term plans; evaluating the effectiveness of the office; ensuring accurate and timely information on curriculum, policies, and procedures; creates an environment responsive to the needs of the office’s various constituents and committed to the development and success of students across the University.
3.Collaborates with curriculum committees, deans, department chairs, faculty, and other members of the staff to develop and implement procedures and systems for curriculum management and academic publications that support the academic programs of the University.
4.Serves as the University’s primary subject matter expert for the Courseleaf catalog (CAT) and curriculum management (CIM) modules, managing their implementation and deployment, documenting their use, and training end users.
5.Ensures accurate and timely transmission of data from the curriculum management system to the Banner student information system and the DegreeWorks degree audit system.
6.Serves as the office’s primary liaison with Leepfrog Technologies.
7.Edits, maintains, and monitors the University’s catalogs as well as other office publications, including developing content for and maintaining website for the Office of the University Registrar.
8.Prepares and published the schedule of classes and assigns instructional space for all academic offerings in the College of Arts and Sciences collaborating with department and program chairs to ensure adequate offerings.
9. Prepares and publishes examination schedules for the College of Arts and Sciences.
10. Maintains an inventory of classrooms, including instructional technology equipment and furnishings.
11.Gathers, maintains, interprets, and reports statistics as needed for reports related to the University’s curriculum and course offerings.
12.Interprets, implements, and promulgates a wide array of academic and administrative policies, ensuring that policies and regulations are administered with equity and intelligence. Advises the University Registrar on revising existing or establishing new policies.
13.Manages implementations of new processes and technological solutions.
14.Serves as a functional resource for Ellucian Banner Student, DegreeWorks, Leepfrog, and other systems.
15.Serves as a liaison with the University’s information technology professionals.
16.Serves as a resource for and provides training to users of student information systems, imaging systems, and querying and reporting utilities.

Judgment RequiredPerformance of the essential duties of this position is dependent upon independent ingenuity and developmental efforts.Budgetary ResponsibilityNoneMachines & Equipment UsedEducation

Appointment as Assistant University Registrar requires a bachelor’s degree in higher education, information systems, educational research, social sciences, or a liberal arts field; an equivalent combination of education and experience may substitute.

Appointment as Associate University Registrar requires a master’s degree in higher education, information systems, educational research, social sciences, or a liberal arts field; an equivalent combination of education and experience may substitute.

Experience

Appointment as Assistant University Registrar requires three to five years’ relevant work experience managing catalog, curriculum, and/or class scheduling; experience working with collegiate faculty and administrators is highly desirable; preferred experiences include using content management systems and familiarity with student information systems.

Appointment as Associate University Registrar requires a minimum of five years’ relevant work experience in a collegiate-level registrar’s office, managing catalog, curriculum, and/or class scheduling; experience working with collegiate faculty and administrators is highly desirable; preferred experiences include using content management systems and familiarity with student information systems.

Job Related Skills

superior written and oral communications; tact and diplomacy; ability to maintain a high level of confidentiality; technological prowess and expertise, including using Boolean logic; supervision and delegation; ability to respond to multiple constituents with differing deadlines and diverse expectations; planning and organization; advanced data retrieval and reporting; word processing and spreadsheets; ability to work independently

Licenses/Certification

none

Student Contact

limited interaction with current and former students regarding academic records, policies, and regulations

Internal

daily interaction and collaboration with deans, department chairs, faculty, administrators, and staff members

External

frequent interaction with vendors and colleagues at other institutions of higher education

Supervision ReceivedThis position works with considerable independence and self-direction. Only general direction and scope of the work to be accomplished are discussed with supervisor.Positions Directly Supervised

student workers

Positions Indirectly SupervisedConfidential Information

student education records

Working Environment

high-volume student academic services office

Physical RequirementsAny additional requirements specific to this positionUniversity Information

The University of the South comprises a well-regarded College of Liberal Arts and Sciences and a distinguished School of Theology. It is an institution of the Episcopal Church that welcomes individuals of all backgrounds. The University is located on a striking, 13,000-acre campus on Tennessee’s Cumberland Plateau.

EEO Statement

The University of the South is an equal opportunity educational institution that is committed to creating and maintaining a diverse and inclusive campus environment.

Employment PrescreeningEligibility for employment is contingent upon successful prescreeningNon-Discrimination Statement

The University of the South stands firmly for the principle that its
employees, students, and participants of university-sponsored programs and
activities have a right to be free from discrimination based on race,
color, sex, religion, national origin, age, disability, sexual
orientation, gender identity, veteran status, pregnancy and childbirth, and
genetic information. As required by Title VI of the Civil Rights Act of
1964, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990 and the ADA Amendments Act of 2008, Title VII of
the Civil Rights Act of 1964 and Title IX of the Education Amendments of
1972, the University does not discriminate on the basis of sex or other
protected categories in the educational programs or activities which it
operates. This requirement of non-discrimination extends to admission to
and employment in those programs or activities. The University is committed
to sustaining a community in which the dignity of every individual is
respected. Key to this value are efforts to nurture an environment of
civility and mutual respect and to foster a culture of reporting concerns
so that the University can respond promptly and equitably whenever an
incident occurs. All employees, students, and participants of
university-sponsored programs and activities have the right to be free from
harassment and retaliation.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter

Optional Documents