Facility Services Assistant Manager

Job description

Posting Details

Requisition NumberS2069Position Number999594Position Classification TitleBuilding & Environmental MgrFunctional TitleFacility Services Assistant ManagerPosition TypeStaffUniversity Information

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.

Primary Purpose of the Organizational Unit

Facilities Operations has the responsibility of providing a wide range of services to all administrative departments, student programs, and all academic schools and departments. Services include all aspects of corrective and preventive maintenance, operations, grounds maintenance, housekeeping, utility infrastructure maintenance and operations, business operations, safety, regulatory compliance, project management, and renovations. These duties are conducted for a campus consisting of over 100 buildings totaling 6 million GSF on over 235 acres.

Position Summary

The primary purpose of this position is to assist in managing the housekeeping services program for all buildings at the University of North Carolina Greensboro with the exception of the residence dorms. Housekeeping services is provided to more than 60 buildings with an area of more than 5 million GSF. Total staff includes approximately 113 employees and 7 supervisors.

The Assistant Manager for housekeeping reports to the Assistant Director for Facility Services and manages the following areas: day shift supervisors and day shift staff.

Responsibilities include: customer service, managing work and performance, planning and organizing work, budgeting, training, accident/injury prevention, technical knowledge, and human resources management. This position is also responsible for recommending improvements to and the implementation of cleaning techniques and equipment.

This position is a mandatory position as defined in the Adverse Weather and Emergency Event Policy.

Minimum Qualifications

HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND FOUR YEARS OF EXPERIENCE IN THE AREA OF ASSIGNMENT, OF WHICH TWO YEARS ARE SUPERVISORY; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. SOME POSITIONS MAY REQUIRE CERTIFICATION OR ELIGIBILITY FOR CERTIFICATION.

Additional Required Certifications, Licensures, and CertificatesPreferred Qualifications

Prefer a bachelor’s degree, a minimum of five years of leadership, and/or a management background the includes team building, open direct communications, and the ability to follow and implement directives.

Preferred candidates will possess knowledge of basic computing systems and software and can compose communications free of misspellings and errors.

Preferred candidates will be certified in Institutional, Educational, Health Care or Infectious Disease control by one or more of the following agencies: ISSA, APPA, CDC, EPA, or OSHA.

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

  1. Name,
  2. Company Name,
  3. Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
  4. Email Address
  5. Contact Phone Number
Recruitment Range$43,507-$50,008Org #-DepartmentFacility Services Housekeeping - 56408Work Hours of Position5:00 AM - 2:00 PM, M-FNumber of Months per Year12Posting RequirementsJob FamilyInstitutional ServicesCareer Banded TitleBuilding & Environmental MgrOpen Date09/15/2020Close Date10/15/2020FTE 1.000FLSANon-ExemptIf other, please indicateIf time-limited, please specify end date for appointment.Salary Grade Equivalency68Key Responsibilities

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Key Responsibility

Human Resources Management

Essential Tasks

Recruits, selects, develops counsels, disciplines, and evaluates performance of employees to retain a diverse workforce; administers and ensures compliance with human resources policies and procedures. Develops the leadership and an understanding of the responsibility of supervisors. Ensures PMP program is administered properly. Reviews work plans for content and consistency. Ensures performance, attendance and conduct of staff compiles with standards and policies. Takes prompt action when required. Continues to develop team building and understanding of mutual support. Closely reviews applications and discusses with the supervisor their selection of an applicant. Allow no more than 5% vacancy.

Key Responsibility

Managing Work and Performance

Essential Tasks

Establishes work rules and acceptable levels of quality and quantity of work; reviews work and measures performance of others and develops individuals’ competencies. Assigns daily, weekly, monthly and special duties. Provides regular supervision of work to ensure quality and schedule compliance. Conducts building monthly inspections. Analyzes and publishes results of inspections.

Key Responsibility

Customer Service

Essential Tasks

Knows mission of the organization and how work activities impact clients and the organization. Understands and responds to needs of a variety of clients. Knows the role of clients in the work environment. Ensures supervisors maintain professional customer service with external and internal customers frequently. Provides monthly communication updates. Identifies opportunities to provide remarkable customer service.

Key Responsibility

Training and Safety

Essential Tasks

Provides employees with knowledge, skills and abilities to accomplish work and offer career development opportunities. Provides programs and properly trains staff to ensure safety. Establishes safety program to reduce accident and injury and promote zero accident working environment. Establishes a culture of safety for employees and ensures that work processes are free from safety and health hazards. Develops custodial training program for staff. Implements supervisor training and workshops to include leadership and team work development.

Key Responsibility

Technical Knowledge

Essential Tasks

Maintains technical skills and knowledge of housekeeping. Knowledgeable of current developments and trends in areas of housekeeping. Continuously strives for process improvement for department. Makes recommendations for purchases of new chemicals and equipment as it relates to sustainability, safety and ergonomics.

Key Responsibility

Planning and Organizing Work

Essential Tasks

Develops plans to accomplish work operations and objectives; arranges and assigns work to use resources efficiently. Develops an understanding of time management among supervisors. Ensures each manger develops, plans, schedules, and coordinates projects and work involved. Develops long range planning schedules or calendar. Coordinates manpower and material, works with other shops in coordinating projects. Coordinates with grounds for inclement weather plans; organizes and instructs supervisors of their job duties/coverage for inclement weather.

Key Responsibility

Communication

Essential Tasks

Clearly and concisely conveys verbal, nonverbal or written information and ideas to ensure that the supervisors and staff understand the message. Listens and responds appropriately to messages from supervisors, staff and customers. Reviews topics discussed at bimonthly meetings held by supervisors. Communicates with campus community about cleaning needs and schedules. Ensures that the campus community is informed of cleaning schedules and revisions.

Competency

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CompetencyHuman Resources ManagementCompetency Description

Resolves and recommends formal or informal disciplinary/grievance actions up to and including dismissal. Decides on staffing, appointments, promotions, reassignments, et cetera.

Competency LevelJourneyCompetencyManaging Work PerformanceCompetency Description

Participates in establishing rules, standards, guidelines, policies governing quality and quantity of work.

Competency LevelJourneyCompetencyCustomer ServiceCompetency Description

Recognizes potential problems in service; addresses and resolves in a timely manner. Determines feasibility of customer requests and forwards requests to management for approval.

Competency LevelJourneyCompetencyTrainingCompetency Description

Oversees the process of determining training needs and skill in providing training necessary to give employees the in-depth competencies, knowledge, skills and abilities to perform all assigned tasks and to develop/advance careers.

Competency LevelJourneyCompetencySafety and Health ManagementCompetency Description

Understands agency and industry regulations governing safety and provides each employee with the tools, equipment, knowledge, and training to perform his/her duties in a manner free of recognized hazards that could cause injury or occupational illness. Prevents recurrence of actual occupational injuries, illnesses, and similar events through investigation, research, and corrective action.

Competency LevelJourneyCompetencyKnowledge-TechnicalCompetency Description

Researches and implements the use of new tools, products, processes and/or machinery within the broad scope of a program to facilitate an efficient and effective environmental services program.

Competency LevelJourneyCompetencyPlanning and Organizing WorkCompetency Description

Modifies methods, procedures, workflow and assignments to respond to fluctuating priorities, methodologies and/or staff capabilities.

Competency LevelJourneyCompetencyCommunicationCompetency Description

Communicates with other managers in the agency to present the mission and goals of the work area and to promote quality and service. Encourages improved communication skills among subordinates to include communication to improve teamwork and sensitivity to customer needs.

Competency LevelJourneyADA Checklist

Physical EffortHand Movement-Repetitive Motions - F, Hand Movement-Grasping - F, Holding - C, Finger Dexterity - C, Vision-Skilled Trades - C, Reading - C, Writing - C, Eye-hand coordination - C, Vision-Color Distinction - C, Vision-Preparing/Analyzing figures - C, Vision-Visual inspection - C, Vision-Measuring/Assembling at distance close to eye - F, Hearing - C, Talking - C, Standing - F, Sitting - F, Walking - F, Lifting-0-30 lbs. - F, Pushing/Pulling - O, Climbing-Stairs - C, Bending - F, Squatting - F, Crawling - O, Reaching - FWork EnvironmentDriving - Car/Truck - F, Driving - Standar/Automatic - F, Night/Dark - F, Extreme noise levels - C, Extreme temperatures - O, Inside - F, Outside - O, Ventilation ConditionsDust - O, Ventilation ConditionsFumes - O, Ventilation ConditionsChemicals - O, Exposure to potential Hazardous Conditions - O, Chemical Spills - O, Infectious Bacteria - F, Acidic Harsh or Oily Substances - F, Use of Respirator - R, Overtime - OApplicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
  3. List of References
Optional Documents
    Posting Specific Questions

    Required fields are indicated with an asterisk (*).

    1. Are you comfortable providing expert knowledge regarding application administration and management to direct reports and clients?
      • Yes
      • No
    2. Do you have a minimum of five years of progressively responsible professional human resources management experience in the area of benefits administration?
      • Yes
      • No
    3. Which of the following best describes your years of project management experience.
      • 5 years or more
      • 3 - 5 years
      • 1 -2 years
      • Less than one year
    4. Rate your ability to organize and manage time independently.
      • 1 - extremely limited
      • 2 - somewhat limited
      • 3 - average
      • 4 - somewhat advanced
      • 5 - extremely advanced
    5. Do you have experience in service request and work order management?

      (Open Ended Question)

     

     

     

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    Job No:
    Posted: 9/19/2020
    Application Due: 10/15/2020
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