Facilities Manager

Job description

Position Description

The Facilities Manager (FM) reports to and serves as backup to the Associate Vice President (AVP) for Facilities. The FM is responsible for project management, safety & environmental services, groundskeeping, maintenance, shipping and receiving and custodial services at all College locations including the main campus in Wausau, and regional campuses in Antigo, Wittenberg, Spencer, Medford, Merrill and Phillips.

The FM is responsible for the care and maintenance of all College buildings and grounds in a manner that will protect the public’s investment and support the College’s operational objectives. This position coordinates, plans, and supervises all activities of the maintenance, grounds, custodial services, and shipping and receiving. The FM maintains, updates, drafts safety policies and serves as the lead on the College’s safety committee. FM duties are split between two Facilities Managers within the Facilities Department and report directly to the AVP of Facilities Management. The FM will respond to requests from the President, deans, instructors, and support staff. The person in this position will be on-call at all times in case of emergency.

As a member of Leadership, the Facilities Manager will portray a broad institutional perspective that supports the College’s mission, vision, and goals while fostering and creating an environment that strives to anticipate and meet customer needs. A Leader will support a shared leadership culture through participation in and facilitation of teams.

In addition, Leaders will live NTCs operating principles of integrity, respect, learning, collaboration, responsibility, innovation, and service.

Duties & Responsibilities


  • Manage and provide leadership to various internal teams and external work groups (contractors) for all areas of facilities.
  • Scheduling, evaluating work, coaching, directing staff, and conducting team meetings.
  • Knowledgeable in facilities, physical plant, maintenance, grounds, and safety.
  • Supervise, schedule, and maintain College buildings and grounds using preventive maintenance and care plans such as; maintenance and improvements, grounds and plantings, custodial, utilities and mechanical/electrical systems, parking, roadways, equipment, keys and locks, and vehicles.
  • Supervise and maintains asset inventory system, mail services, and logistics.
  • Able to conduct inspections, write policies and procedures and manage capital project requests.
  • Implement appropriative systems, processes and procedures for the administration of all areas of facilities.
  • Communicate and implement department-wide team action plans.
  • Able to manage and work with budgets.
  • Support and ensure all applicable OSHA safety policies and regulations are implemented throughout the College including applicable training for staff.
  • Serve as project manager for the upgrade, construction, and remodeling of College facilities, ensuring federal and state contract compliance, timely completion of tasks, and satisfactory sub-contractor performance.
  • Maintain a complete and updated file of College facility blueprints and assist in the reading and interpretation of the blueprints.
  • Maintain an archive of operations and maintenance manuals for all college-owned buildings and equipment.
  • Maintain Globally Harmonized System (GHS) Safety Data Sheets (SDS) electronic archiving, and assist in research required for any product safety concerns.
  • Work directly with local, state, and federal agencies to ensure existing and new College facilities meet all governmental regulations and requirements such as OSHA, hazardous waste, asbestos removal, recycling, safety training, and ADA.
  • Assist with on-going review, training, and updates relating to College safety and security.
  • Assist in the development and monitor departmental operational and capital budgets.
  • Purchase supplies and equipment within the College purchasing guidelines.
  • Complete annual development plans and performance appraisals for all facilities staff.


Minimum Requirements:

  • Bachelor’s degree or an Associate’s Degree with the agreement to obtain a Bachelor’s degree upon hire.
  • At least two years of experience in a related area with some supervisory experience.
  • Proficient in Word/Excel
  • Proficient in verbal and written communication as demonstrated with job experience

Preferred Requirements:

  • Bachelor’s Degree
  • Seven to ten years of experience in a facilities leader role with project management and /or construction management responsibilities.
  • Safety Certification such as OSHA 30
  • Certified in Project Management and the ability to read blueprint.
  • CAD Drawing or Revit experience.

The duties and responsibilities listed are intended to describe the essential functions of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities, and requirements.
Physical Demands

Working Activity:
6 to 8 hours: Driving, sitting, standing, walking, working indoors, working outdoors
4 to 5 hours: Bending, grasping, performing repetitive movements, working in temperature extremes
1 to 3 hours: Balancing, climbing, kneeling, pulling, pushing, reaching, twisting
Less than 1 hour: Crawling, working at heights

Lifting and Carrying:
Less than 10 pounds: 1-10 repetition(s) per hour
10 to 20 pounds: 1-10 repetition(s) per hour
20-50 pounds: Less than 1 repetition per hour
50-100 pounds: Less than 1 repetition per hour
More than 100 pounds with help: Less than 1 repetition per hour

Additional Physical Requirements:
Vision: Adequate with aid to read instructions, labels, documents, computer screens, and differentiate between colors.

Hearing: Adequate with aid to understand oral requests, telephone conversation, and PA systems.




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Job No:
Posted: 9/18/2020
Application Due: 10/4/2020
Work Type: