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Coordinator of Copy and Mail Services

Employer
Hartwick College
Location
Oneonta, NY

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Job Details

Coordinator of Copy and Mail Services

Date: February 24, 2020
Title: Coordinator of Copy and Mail Services

Description: The Coordinator of Copy and Mail Services is responsible for supporting the activities of the Copy and Mail Center. These activities include completing all copy and print requests from faculty, staff, and students, along with handling the mailing needs of all departments. This position is also responsible for transcribing and sorting financial data regarding usage of Copy and Mail Center services. Customer service is a top priority of the Copy and Mail Center, and therefore a crucial element of this position.

Responsibilities:

  • Completes copying and printing requests from Hartwick faculty, staff, and students, along with giving advice on the most efficient way to format and print larger projects
  • Observes copy machine and printer quality. Calls proper technicians if there are issues with poor quality copies or prints or if machines appear to be operating at less-than-optimal performance
  • Performs other tasks such as binding booklets with a binding machine and using a large paper cutter to trim pages to specific size specifications
  • Prepares financial records summarizing each department’s use of copy and print services
  • Operates and maintains the large poster printer and coordinates the scheduling of large poster print requests
  • Processes mail using a mail meter machine while following guidelines set by the United States Postal Service
  • Prepares and ships packages through United Parcel Service using computer software and an attached scale
  • Scans tracking information for incoming packages into the QTrak system and routes notification emails to the appropriate recipient
  • Coordinates special handling and pick-up for incoming packages
  • Disseminates incoming UPSP mail into departmental mail slots for pick up
  • Maintains record of current inventory of supplies used by the Copy and Mail Center, including paper, copy machine and printer toner cartridges, tape, USPS and UPS shipping supplies, and various other items
  • Transcribes and sorts financial data summarizing each department’s use of the Copy and Mail Center
  • Knows basic and advanced copying and printing techniques and is able to instruct others on how to use the copy machines and large poster printer
  • Understands Adobe Photoshop and Acrobat and is able to make adjustments to digital files to produce printed copies or posters that meet customer expectations
  • Creates and maintains positive relationships with all internal and external constituents
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
  • Expected to comply with all applicable College, Federal, State, local and associational regulations
  • As a representative of the College, expected to comport him/herself in a professional manner at all times, both on and off campus
  • Performs other duties as assigned.

Qualifications: Minimum qualification for this position is a high school diploma (Associate’s degree preferred). The successful candidate will have general knowledge of computers and experience with Windows based software including Microsoft Office programs. This position requires the lifting of large boxes weighing up to 50 pounds each is occasionally required. Some tasks, such as binding booklets, trimming paper, or feeding mail through the mail meter may require repetitive motions. The ability to hear customer’s requests over the noise of the office machines is essential. Vision, particularly the ability to identify and differentiate between colors, is also a requirement of the position.

To apply for the Coordinator of Copy and Mail Services position, please click here. All applicants are asked to submit the following materials with their online applications:

  • A cover letter;
  • A resume;
  • A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
  • The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).

Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820 or faxed to 607-431-4329. Review of applications will continue until the position is filled.

Organization

Character
Hartwick College is a private liberal arts and sciences college of 1,193 students, located in Oneonta, NY, in the northern foothills of the Catskill Mountains. Hartwick's expansive curriculum emphasizes an experiential approach to the liberal arts. Through personalized teaching, collaborative research, a distinctive January Term, a wide range of internships, and many study-abroad opportunities, Hartwick ensures that students are prepared for not just their first jobs, but for the world ahead. A Three-Year Bachelor's Degree Program and strong financial aid and scholarship offerings keep a Hartwick education affordable.

Campus and Location
Hartwick's beautiful 425-acre campus is located in Oneonta, NY, in the northern foothills of the Catskill Mountains. The campus literally is built into the side of Oyaron Hill and has a breathtaking view of the Susquehanna River Valley. Our Pine Lake Environmental Campus is eight miles from the main campus. Oneonta has been ranked as a top ten college town in the nation.

Academics
There's lots of food for thought:  Hartwick's top five majors are nursing, business administration, psychology, biology, and criminal justice, and there's so much more to explore. You have access to 45 courses of study, four pre-professional programs, six cooperative programs, and certifications. Hartwick's Three-Year Bachelor's Degree Program is a unique and exciting opportunity allowing qualified students to benefit from our strong liberal arts education and special experiential learning opportunities. More about Hartwick's academic programs.

Study Abroad and Off-Campus Study
Hartwick students travel everywhere, from Italy to India, for January Term, semester-long, or year-long programs. Approximately 60% of Hartwick students study abroad during their undergraduate years, making Hartwick 2nd in the nation among baccalaureate colleges for the percentage of students who study abroad. More about Hartwick's nationally recognized off-campus programs.

Athletics
Hartwick sponsors 18 intercollegiate teams, 8 for men and 10 for women. Hartwick sports compete at the NCAA Division III level. Many of Hartwick's Division III teams participate in the Empire 8 conference. Hartwick also sponsors a spirit team which includes cheerleading, a dance team, and Swoop, the official mascot of the Hartwick College athletic programs. More about Hartwick Athletics.

Costs & Financial Aid
We commit more than $60 million in comprehensive aid and more than $32 million in Hartwick scholarships and grants. This financial contribution to our students reflects how much we believe in the educational experience we provide and in our students’ potential to progress the world forward. A financial aid counselor will tailor a plan that best fits your family’s needs, and the same counselor will work with you throughout your or your student’s entire time at Hartwick. More on affordability & financial aid.

Accreditation
Hartwick College is accredited by the Middle States Commission on Higher Education MSCHE or "Middle States"), and the NY State Board of Regents. Individual programs that have specialized accreditation are Art (National Association of Schools of Art & Design (NASAD)), Music (National Association of Schools of Music (NASM)), Nursing (Commission on Collegiate Nursing Education (CCNE), and Chemistry (American Chemical Society (ACS)). More on accreditation.

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