Human Resources Analyst (Leaves & EEO)

Job description

Position Information

Job Title:Human Resources Analyst (Leaves & EEO)Position Number:Department:Human ResourcesJob Category:ConfidentialTime (Percent Time):100%Term (months/year):12 Months/YearCurrent Work Schedule (days, hours):Monday - Friday, 8:00 a.m - 5:00 p.m.Salary Range:C-97Salary:Steps 1-6, $7,249.00 - $9,253.00 per monthShift Differential:N/AOpen Date:09/15/2020Initial Screening Date:10/05/2020Open Until Filled:YesApplication Procedure:

Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on October 5, 2020, are assured consideration.

Applicants must submit all of the following materials online at http://hrjobs.mtsac.edu to be considered for this position:

1.A Mt. San Antonio College online application.
2.A cover letter describing how the applicant meets the required education and experience.
3.A detailed résumé that summarizes educational preparation and professional experience for the position.
4. Two (2) letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).
5. College and/or university transcripts must show the awarded/conferred degree to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Health & Welfare:

College covers up to family on a Kaiser HMO plan, Delta HMO, VSP, and $75,000 Basic Life insurance coverage. Additional health and welfare options are available. Lifetime retirement benefits provided for eligible retirees. The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan.

Note: Salary and Health & Welfare Benefits are subject to change.

Basic Function/Overview:

OVERVIEW
This position is primarily responsible for employee leaves, Title 5 unlawful discrimination and Title IX complaints, including investigations, and participation in collective bargaining negotiations.

Under general direction, performs complex and responsible professional level human resources work in one or more area of Human Resources, such as: recruitment and selection/EEO, Human Resources Information Systems (HRIS), classification/compensation, and/or leaves/benefits. Incumbents in this classification are designated as “confidential employees” as this term is used within the Educational Employment Relations Act (EERA), 35401©. As such, incumbents in this classification assist management personnel with developing collective bargaining proposals and/or have regular access to information, which contributes to the development of management’s collective bargaining positions and/or labor relations strategies.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Director, Human Resources Operations and Employee Services and/or Director, Equal Employment Opportunity Programs. May provide technical and functional
leadership to human resources employees, including supervision over student workers.

CLASS CHARACTERISTICS
The Human Resources Analyst is a journey level classification in the professional human resources series. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise
and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from Human Resources Technician by the full scope of complex, professional-level human resources
work performed and by its lead responsibilities.

Essential Duties/Major Responsibilities:

1. Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews and implement
improvements.
2. Assists in the preparation, research, and drafting of the initial proposal as well as conduct collective bargaining activities; advises staff regarding provisions of contract.
3. Provides the management team with assistance in the interpretation and application of regulations of the Education Code, Labor Code, and Government Code which deal with personnel and labor
relations.
4. Assists in the development of and provide technical guidance to staff regarding proper standards and procedures required in the processing of personnel transactions; communicates provisions of state and federal laws as well as College rules and policies to classified employees, supervisors,
administrators, and others regarding personnel and labor relations matters.
5. Prepares memoranda, reports, letters, and notices to employees regarding procedures and legal requirements/updates.
6. Coordinates and prepares Human Resources Board agenda items and follow up after each meeting of the Trustees to ensure that the personnel actions taken are implemented.
7. Conducts College-wide human resources training programs for staff as required.
8. Responds to and resolves difficult and sensitive inquiries and complaints.
9. Represents the department in meetings with other departments in matters relating to personnel issues and other administrative functions; represents the department to outside agencies and other groups.
10. Develops and provides complex reports to management, performs special analyses, planning, and special studies on which management bases major decisions that impact the department or overall
administration.
11. Perform other duties as assigned.

Other Duties:Knowledge Of:

1. Principles and practices of human resources administration based on the area of assignment.
2. Principles and practices of data collection and report preparation; Oral and written communication skills.
3. Current computer operating systems, software applications, applicant tracking systems, and human resources information systems.
4. English usage, spelling, vocabulary, grammar, and punctuation.
5. Participatory governance and collective decision making.
6. Principles and practices of employee training and supervision.
7. General labor relations, laws, practices and procedures.
8. Community college organizational functions, policies, and procedures.
9. Applicable federal, state and local laws, codes and regulations related to area(s) of assignment.
10. Interpersonal skills using tact, patience, and courtesy, including human relations skills, conflict resolution strategies and procedures, and team building methods and techniques.
11. Research methods and statistical analysis.
12. Techniques for effectively representing the College in contacts with governmental agencies, community groups, various businesses, professional, educational, regulatory, and legislative organizations.
13. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socioeconomic and ethnic groups.

Skills and Abilities:

1. Analyze complex administrative and technical issues and make appropriate recommendations for action.
2. Maintain confidentiality and discretion in handling and processing confidential information and data.
3. Assist in developing and implementing goals, objectives, policies, procedures, work standards, and internal controls for assigned functional areas.
4. Exercise initiative, ingenuity, and sound judgment in solving problems and developing effective solutions.
5. Work effectively with a customer service focus with employees and the public.
6. Effectively organize, prioritize, and follow-up on work assignments.
7. Independently develop and coordinate effective systems, programs, and procedures.
8. Learn more complex principles, practices, techniques, and regulations pertaining to assigned duties.
9. Understand, interpret, explain, and accurately apply applicable laws, codes, and regulations.
10. Develop and implement revisions to standard operating procedures to improve effectiveness and/or comply with regulatory changes as appropriate.
11. Lead, train, and assist with the evaluation of subordinate staff.
12. Make public presentations.
13. Communicate clearly and concisely, both orally and in writing.
14. Work independently and as a member of a team.

Minimum Qualifications/ Education & Experience:

Equivalent to graduation from a regionally accredited four-year college or university with major coursework in human resources management, business or public administration, or a related field, and three (3) years of progressive experience in human resources area of assignment. Additional years of experience can be substituted for the required education on a year-for-year basis.

Equivalencies:Preferred Qualifications:

•Experience working with Employee Leaves in a K-14 California school system.
•Experience working with Title 5 Unlawful Discrimination and Title IX
•Experience working in a multi-union environment
•Experience in preparing minutes, reports, documents, and presentations for a governing board and various complex campus committees or work groups
•Experience working with senior-level management, exhibiting attributes of leadership, confidence, friendliness, and cooperation.

License(s) & Other Requirements:

Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

Examination Requirements:Working Environment:

Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Hazards:Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees – The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: http://www.mtsac.edu/safety/pdf/2014ASRFinal.pdf

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected]

DO NOT include photographs or any demographic information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate. Travel reimbursement claims (original receipts) must be submitted no later than 30 days following the interview date. We do not provide relocation assistance.

Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Inquiries/Contact:

Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected]

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.

Letters of Recommendation
Confidential letters of recommendation are not accepted for this position. All letters of recommendation must be uploaded to the application.

EEO Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.

THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.

Quick Linkhttp://hrjobs.mtsac.edu/postings/7687Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Incomplete applications packets will not be considered. Stating “see resume” on your application will be considered an incomplete response.
    • I understand this statement
  2. * Evidence of minimum qualifications must be established in the online application form. Supporting documents such as cover letter, resume, etc. will not be used for the purpose of determining minimum qualifications.
    • I understand this statement
  3. * Letters of recommendation including confidential letters of recommendation must be received prior to the initial screening date deadline in order for the application to be guaranteed consideration. Applications submitted without letters of recommendation (if required) will be considered incomplete.
    • I understand this statement
  4. * What does it mean for you to have a commitment to diversity? How have you demonstrated that commitment? How would you see yourself demonstrating it here?

    (Open Ended Question)

  5. * What does 'equity' mean to you? How would you enact your definition of equity in this position?

    (Open Ended Question)

Optional & Required DocumentsRequired Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. Letter of Recommendation 1
  4. Letter of Recommendation 2
Optional Documents
  1. Transcripts to Meet Required Qualifications
  2. Other Document 1
  3. Other Document 2
  4. Letter of Recommendation 3

 

 

 

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Job No:
Posted: 9/18/2020
Application Due: 12/17/2020
Work Type:
Salary: