Japan Program Coordinator

Job description



Japan Program Coordinator

Stanford University

Job Number:
87319

Japan Program Coordinator (Administrative Associate 3)

Walter H. Shorenstein Asia Pacific Research Center's (APARC) Japan Program facilitates multidisciplinary, social science-oriented research on contemporary Japan, emphasizing both academic scholarship and policy-relevant research. The program aims to become a central platform for Stanford students and the broader community for understanding and engaging with Japan.

Program activities include the Japan Colloquium Series, conferences to further cutting-edge research and address critical contemporary policy issues, and public seminars. The goal of the Japan Program is to become an eminent platform to foster intellectual exchange among leading scholars, experts, policymakers, professionals, business and civil society leaders, and students.

Working in a dynamic, international environment, the position holder will be expected to work in a timely and efficient manner in consultation with the Japan Program Director and other members at APARC to provide the full range of administrative support for the Japan Program and the Center. Specific responsibilities include:

  • Assist Program Director with event coordination, organization, and other Japan Program activities
  • Complete travel arrangements and reimbursements for colloquia speakers, fellows and visiting scholars. Facilitate research-related purchases and travel reimbursements.
  • Proactively update and administer the Japan Program websites.
  • Perform on-line and library research for specific program initiatives or APARC faculty.
  • Assist visiting scholars, fellows and short-term visitors associated with the programs with inquiries related to the Japan Program and/or the Center.
  • Identify potential grant opportunities for the Japan Program under the directives of the Program Director and researchers. Draft grant applications and prepare necessary reports for grants.
  • Interact and liaise with multiple constituencies and various campus units, faculty, staff, researchers, students, alumni, government officials and business representatives from both domestic organizations and the Asia Pacific region.

    This is a 100% FTE, benefits-eligible position. The position supports the Japan Program for 50% FTE and provides general support for the wider Walter H. Shorenstein Asia Pacific Research Center for 50% FTE.

    For consideration, please provide resume and cover letter. Japanese language fluency is required for this position.

    Background check required for all final candidates.

    In this role, you will:
  • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
  • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

    To be successful in this role, you will bring:
  • High school diploma and four years of administrative experience, or combination of education and relevant experience. Bachelor's degree preferred.
  • Japanese language fluency (required for this position).
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.

    Why Stanford Is for You
    Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

    The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

    Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

    Additional Information
    • Schedule: Full-time
    • Job Code: 4103
    • Employee Status: Regular
    • Grade: F
    • Requisition ID: 87319


    Job:

    Location: Dean of Research, Stanford, California, United States
    Schedule:
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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    Job No:
    Posted: 9/18/2020
    Application Due: 10/21/2020
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