COSS County Administrative Assistant

Job description

Posting Details

Vacancy TypeNC Cooperative ExtensionIs Internal Transfer OnlyNoJob TypeFull-Time - PermanentTime-Limited Appointment LengthNoIf Yes, Appointment LengthTitleCOSS County Administrative AssistantWorking TitleCOSS County Administrative AssistantSalary Range$31,200 - $42,422Anticipated Hiring RangeMinimum $31,200Position NumberNC-00002608-0920Work Schedule8:00am - 5:00pm Monday - Friday, evening and weekend hours as needed.Full Time Equivalent (FTE)1.0Department117539 - North Central District- GuilfordDepartmentJob City & StateGreensboro, NCPrimary Function of Organizational Unit

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise NC State University and NC A&T State University. Through educational programs, publications, and educational events, Cooperative Extension agents deliver unbiased, research-based information to North Carolina citizens.

Guilford County is the 3rd largest county in the state and home to two beautiful cities; High Point and Greensboro. In addition to urban programming, agriculture continues to be an integral part of Guilford County with about 90,750 acres of farmland. Because of our large and diverse program, we have a very vibrant and active team with many things going to meet the needs. This Administrative Assistant is a key member of the Extension team and helps with all program areas.

Essential Job Duties

The Administrative Assistant in this position will provide administrative support to the County Extension Director and other staff of the North Carolina Cooperative Extension Service – Guilford County Center.

Other Work/Responsibilities

The responsibilities of the Administrative Assistant include:

•Extensive work with budgets from numerous sources, including county, state, and grants and will have responsibility for tracking and reporting expenditures as well as monitoring spending policies.

•Preparing statistical data to assist the budget preparation, reporting, monitoring and resolution of any discrepancies. The budget process requires attention to detail, tracking, and reconciliations.

•Some Human Resources work is required.

•Entering data on electronic travel, leave, and reporting systems.

• Receiving telephone calls and visitors, responding appropriately and giving out detailed information to inquiries. Referring calls or visitors to the appropriate program or staff person when necessary.

•Performing office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, processing outgoing mail (including mass mailings).

•Providing excellent customer service to call-in and walk-in clientele.

•Providing excellent internal customer service to the agents and staff in the office.

• Organizing and implementing recurring and special events as requested.

• Keeping social media and website up to date and marketing events to the public.

• Establishing and maintaining a variety of tangible files, filing and retrieving information as necessary.

• Performing other related work as required.

Minimum Experience/Education

Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Departmental Required Skills

Must be dependable, prompt, and efficient in roles and responsibilities.

Experience with newsletter development, mailings, social media and written communication is crucial in this position.

Must be understanding of, and able to maintain confidentiality, especially as it relates to personnel issues.

Must have excellent customer service skills.

Preferred Experience, Skills, Training/Education

Strong written and oral communication skills.

Strong organizational skills.

Ability to respond to diverse clientele.

High level understanding of technology is desired.

Required License or Certification


Special InstructionsJob Open Date09/15/2020Must Be Open Until

Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.09/22/2020Is this position partially or fully funded on ARRA stimulus monies?NoProposed Hire DateAA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

    Application Materials RequiredRequired Documents
    1. Resume
    2. Cover Letter
    3. Contact Information for References
    Optional Documents




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      Job No:
      Posted: 9/18/2020
      Application Due: 9/29/2020
      Work Type: