APP Program Manager

Job description

DescriptionUniversity of Colorado | CU Anschutz Medical Campus
School of Medicine/Department of Anesthesiology
Business Services Program Manager (APP Program Manager)
Position #00778610 – Requisition #19218

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Anesthesiology has an opening for a full-time University Staff (unclassified) Business Services Program Manager, APP Program Manager position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families.  Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

Program Managers are responsible for the day-to-day operation of a program, function or work unit, including the development and implementation of processes consistent with college, school or departmental strategies and processes.  These positions typically do not supervise others.

The Department of Anesthesiology is seeking applicants for an Advanced Practice Provider (APP) Program Manager. This full-time, University Staff (Unclassified) position will work closely with the Director of Finance and Administration (DFA), HR & Faculty Affairs Program Manager, Adult APP Directors, and other Departmental leadership to support the operational needs of the Adult APP Team, which is comprised of over 120 CRNAs, CAAs, NPs, and PAs who support the clinical mission in the Department of Anesthesiology. 

The APP Program Manager is responsible for leading, planning, organizing, and managing the clinical and business activities of the Adult APP Team, ensuring compliance with all internal and external policies and procedures that govern the Department’s efforts. The APP Program Manager oversees the program’s fiscal affairs, human resources, and day-to-day operations in support of the Department’s and School of Medicine’s missions and goals. 

A successful APP Program Manager will provide high quality, creative, and solutions-oriented support, advice and counsel at the strategic, policy and operational levels to the Adult APP Team. The position will be responsible for having a deep understanding of the operations of the APP Team to include scheduling requirements, compensation structure, financial structures and budgeting, and evaluation structure and reporting. Additionally, the APP Manager will assist with developing and leading project teams created specifically for the Adult APPs, time management and budgeting, and ensuring delivery of quality solutions that meet established expectations. For project-related tasks, the APP Manager will work closely with the Department’s Special Projects Coordinator to define project scopes, set expectations, manage issues, and establish work structures that fit into an iterative project management methodology. 

To be successful in this role, the ideal candidate must understand the importance of grounding their decisions in policy, best practice, and consistency. While new and creative ideas regarding operations of the team are encouraged and accepted, those ideas must be rooted in compliance and equity for all team members. 

Examples of Work Performed: 

  • Work in conjunction with APP and Department leadership to develop and execute strategies and processes to drive the strategic plan and vision of the Adult APP Team and ensure Team goals, standards and objectives are in alignment with the Department’s overall strategic plan
  • Manage and oversee the day-to-day operations of the Adult APP Teams at all clinical locations to include managing aspects of a complex scheduling system in Qgenda which includes various call and incentivized shifts; managing requests for FMLA, FTE changes, etc.; and assisting with compensation and budget planning and revisions. This is done in collaboration with Departmental leadership.
  • Develop administrative policies, procedures, and guidelines specific to the Adult APP Team, working with the Department’s HR Manager and University Legal and Risk Management to ensure compliance
  • Assist APP Leadership with developing and executing appropriate, efficient, and timely annual 360 evaluation process
  • Plan, implement, and execute business, operational and clinical projects in conjunction with the Special Projects Coordinator at the request of APP and Departmental leadership; develop a process to track and report on progress and accomplishments specific to individual APP-related projects 
  • Develop, implement, and monitor budgets that are complex in nature; allocate shared resources and track and approve expenditures; prepare reports detailing the status of the budget and compliance to any requirements as specified by funding sources; accomplish financial objectives by forecasting requirements, preparing budget, scheduling expenditures, analyzing variances, and initiating corrective action. 
  • Develop, implement, and monitor salary allocations that are complex in nature, working closely with the Department’s Payroll & Compensation Specialist to ensure accuracy and timeliness of both salary funding distributions, as well as incentivized shift payments.
  • Serve as work lead for APP Team-specific projects; establish work plan responsibilities and scope of authority for project stakeholders
  • Establish and execute effective communications strategies amongst APP Team and stakeholders and serve as the administrative liaison between APP and Departmental leadership teams regarding operations and personnel matters
  • Develop an evaluation method to assess APP Team strengths and areas for improvement
Supervision Received:
Supervision will be by the Anesthesiology Director of Finance and Administration (DFA).

Supervision Exercised:
The APP Program Manager supervises the APP Administrative Assistant

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:
The salary range for this position is commensurate with skills and experience.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
  
Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected]

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. 



QualificationsMinimum Qualifications:

A bachelor’s degree in business, business administration, finance, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution. 

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

The position requires extensive, diverse and progressively responsible experience, including direct responsibility for managing clinical operations to include oversight of complex scheduling and/or budgeting.  

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

  • Master’s degree in business, healthcare administration/management, public health, or a directly related field
  • Experience working in a healthcare clinic or medical field in an administrative capacity
  • Experience utilizing and/or managing complex scheduling systems such as Qgenda 
  • Experience working in higher education and/or academic medicine and in large settings
  • Experience with financial analysis, budget analysis, and management concepts 
Competencies:

  • Strong and effective presentation and communication skills, both oral and written.
  • Ability to quickly establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Ability to support multiple projects simultaneously while effectively managing time and prioritizing tasks. 
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Proven ability to lead initiatives and work with all levels of staff and leadership 
  • Ability to work with a high degree of independence and latitude 
  • Ability to actively participate in the planning activities for the Department, including long-range and short-range business and strategic planning.


Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Sep 15, 2020
Unposting Date: Ongoing

 

 

 

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Job No:
Posted: 9/18/2020
Application Due: 12/31/2020
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