Position Details

UNT System Overview

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. Over the past decade, combined UNTS enrollment has grown by more than 25 percent to nearly 44,000 students.

Posting TitleAssistant Director, RegistrarDepartmentDAL-Registrar-521260Job LocationDallasFull Time/Part TimeFull-TimeSalary InformationSalary commensurate with experienceDepartment Summary

The Office of the Registrar services areas including enrollment, academic records, degree certification and diplomas, grade collection and recording, transfer credit processing, student athlete and veteran certification, course and classroom scheduling, curriculum and catalog maintenance, and much more.

Position Overview

Under the general direction of the Registrar, the Assistant Director will serve as a team leader ensuring quality in the daily operations of the Registrar’s Office. The Assistant Director oversees a variety of specialized duties related to student registration, catalog preparation, course/room scheduling, degree audit, graduation processing, transcripts, residency, reporting, and other student records functions. In addition, this position involves working independently toward general and specific results, devising new work methods, updating and streamlining data and processes on a number of electronic technological platforms, and meeting new conditions necessitating a high degree of ingenuity, initiative, and/or judgment and performs related duties included in this position.

Minimum Qualifications

Bachelor’s Degree and five or more years of progressively responsible experience in academic administration or a related field; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

•Demonstrated competency in administering services and operations in a college/university environment, including demonstrated skill in problem solving and change management.
•Knowledge of hiring, developing, supervising, and evaluating staff.
•Commitment to providing high-quality customer service.
•Ability to work in a collaborative results-oriented environment.
•Consistently exercises initiative, tact, diplomacy, and professionalism.
•Evaluates and resolves problems.
•Establishes, motivates, and supports effective teams to meet objectives.
•Manages conflict, works collaboratively within office and with other university departments.
•Current knowledge of Federal educational laws and policies pertaining to education records.
•Ability to effectively use computer and information technology.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

• Master’s Degree.
• Experience working as a supervisor in a college or university registrar’s office.
• Experience with class/room scheduling, query writing, data reporting, veteran’s affairs, and student record keeping.

Required License / Registration / CertificationWork Schedule

Monday – Friday, 8am to 5pm

Driving University VehicleNoSecurity SensitiveThis is a security sensitive positionEEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification TitleAssistant Director, RegistrarPhysical RequirementsSitting, Standing, Talk or Hear Job Duties

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Analyzing current academic records processing functions and recommend system changes resulting in efficient, accurate and prompt communication with students.

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Serving as functional liaison with Registrar to provide ongoing training to staff and resolve functional and/or training issues.

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Assisting in analyzing and supervising the data entry processes and communication systems within the Registrar’s Office ensuring accuracy and functionality and ultimately, timely communication with students.

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Supervising the class/room schedule and catalog operations for the University.

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Supporting the operations necessary for the enrollment of students.

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Safeguarding the integrity of student records data and work to ensure necessary quality assurance measures are identified, put in place and maintained.

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Identifying systems needs and evaluate service solutions within the context of the student information system and recommend new and emerging technologies that support strategic, academic and enrollment objectives.

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Working closely with others within the Office of the Registrar, Information Technology, Strategic Analysis and Reporting, and others across the university on data and systems matters related to registration, scheduling, timetabling, grading, student records, transcripts, academic standing, data integrity and operational reporting.

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Providing outstanding supervisory, presentation, written and verbal communication, as well as a demonstrated commitment to outstanding customer service.

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Working with the Registrar to provide guidance and answers to staff and students about all aspects and processes for which the Office of the Registrar is responsible.

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Assisting with the research, analysis, and reporting of state and federal policies, development and implementation of university registration and academic records procedures; and the reporting on compliance strategies in support of the University’s mission, goals and objectives.

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Overseeing the validation and correction of data; may develop graphic representations of data and produce reports.

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Assisting in the development and maintenance of appropriate data standards and process data requests.

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Ensuring compliance of federal, state, and institutional policies.

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Providing assessment of procedures and continual improvement of delivery of services.

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Monitoring registrar-related regulatory changes and keep current on best practices within the enrollment management field.

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Working closely with the Registrar to develop routine and ad hoc reports and analyses that support operational needs, ongoing enrollment projections, and strategic short-term and long-term needs.

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Ensuring integrity of academic data to allow for accurate reporting.

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Supporting ongoing system implementation and database management.

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Assisting the Registrar to keep the course inventory file up-to-date and accurate.

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Validating and/or correcting student, course, section, and faculty data to produce timely and accurate reports.

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Working with the academic and administrative offices to gather information, dates, and details to produce the catalog and course schedule.

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Interacting with other functional departments and the admissions office to solve registration problems.

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Overseeing registration, registration reports, class rolls, and grade rolls.

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Participating as a member of the Registrar’s staff in convocation, commencement exercises and other key University and other enrollment management events.

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Representing the Registrar’s Office in a public-speaking capacity both on and off campus and maintains records of these activities.

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Serving on office committees as assigned.

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Assuming authority of the Registrar in the Registrar’s absence.

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Performing other duties and responsibilities as assigned.

Posting NumberS1065PPosition End Date (if temporary)Special Instructions to ApplicantsQuicklink for Postinghttp://jobs.untsystem.edu/postings/39060Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is your highest level of education attained?
   • GED
   • High School Diploma
   • Associate's Degree
   • Bachelor's Degree
   • Master's Degree
   • Doctorate
2. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter
3. List of Names and Contact Information for 3 references

Optional Documents