Shaw Wellness Institute, Administrative Assistant (No Benefits)

Job description

Job Category:

Casual Wage

Position Title:

Shaw Wellness Institute, Administrative Assistant (No Benefits)

Full Time/Part Time:

Full Time


Dean of the College


Wellness Institute

Department Statement:

The Shaw Wellness Institute is a centralized location for health and wellness resources on Colgate’s campus, that educates, connects, and inspires members of the Colgate community to lead their best well-balanced lives — now and in the future.

Offering proactive, student-centered directives, it approaches wellness holistically. It connects the mind, body, and spirit, and awakens the deepest potential in each person.


The Administrative Assistant position is integral to the success of the center, and therefore the candidate must have competency in computer software beyond the standard programs used in higher education.

You will be supporting staff members that are highly specialized, requiring detailed knowledge of topics relating to their field.
In order to effectively support the staff members and students, you must have a strong comprehension of a variety of wellness topics.

The Administrative Assistant will also support other staff members by monitoring progress and work done by our interns, organize programmatic resources, and step in on many occasions when other staff members are unable to provide supervision for interns.

The Shaw Wellness Institute houses the Bystander Intervention program, which involves high levels of scheduling and communication between several departments.

This position is also responsible for ordering materials and resources, both on and off campus, for a variety of ambassador liaison events and programs.
With much of our work moving to virtual programming and events, our staff needs the extra support from this role to assist with promotion, marketing, and creation of resources for social media, youtube, and other virtual platforms.

Beyond the daily tasks, it is also important to have someone present at our front desk, handling the phone and office email, when students reach out to us, to ensure that they feel comfortable and know what services are available for them.

Professional Experience/ Qualifications:

•Knowledge of health behavior or health promotion through academic or professional experience.
•Familiarity with contemporary college student issues and student advising.
•Demonstrated commitment to creating inclusive environments.
•Experience with managing and accurately interpreting data.
•Demonstrated ability to network and work cooperatively with colleagues.
•Strong organizational skills, including effective time management and prioritization capabilities.
•Excellent written and verbal communication skills.

Preferred Qualifications:

•One year professional experience in related field.
•Experience in working with student interns.
•Experience in developing and evaluating programs.


Bachelor’s degree in related field or Bachelor’s degree and related experience.

Requisition Number:




Job Open Date:


Open Until Filled:


EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veteran Status, sexual orientation and gender identity and expression, genetic information, victims of domestic violence and stalking, familial status, and all other categories covered by law. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training at all levels of employment. Colgate University will not discharge or discriminate against employees or applicants who inquire about, discuss, or disclose their own compensation or the compensation of another employee or applicant.

Clery Act:

The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at:




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Job No:
Posted: 9/17/2020
Application Due: 12/16/2020
Work Type: