Position Title:Administrative Assistant III – School of Education Job Category:Staff Department:School of Education - 6010630 Division:Academic Affairs Required Documents:Cover Letter, Resume Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is one of 28 institutions within the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. Serving nearly 13,000 students, GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 920,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.

Description:

Reporting to the Dean of the School of Education, the Administrative Assistant III provides
administrative management and coordination for the office. This individual is responsible for
performing a variety of high level administrative duties and managing daily operations for the Dean.
This position frequently handles sensitive and/or highly confidential materials. The ideal candidate is
someone who has a strong sense of responsibility; a solid ability to anticipate and prioritize; a
demonstrated ability to work cooperatively as a member of a team, and is a vital member of the team
responding to internal and external demands appropriately.

ESSENTIAL FUNCTIONS

• Place, answer, screen and direct telephone calls, providing information or referral as required
• Provide administrative support and assistance, including making appointments, scheduling meetings, maintaining calendars and email
• General office management and front office coverage
• This position frequently handles sensitive and/or highly confidential materials; must organize, prioritize and triage issues
• Proactive in anticipation of potential items that might need resolution; responding to internal and external administrative support items on behalf of the office
• Prepare correspondence, presentations, charts and coordinate various activities or events involving several different constituencies for staff members. This includes handling confidential information.
• Manage division budget and budget-related transactions
• Purchase card management / reconciliation
• Attend committee meetings and record meeting notes/action items
• Maintain and order office supplies following material management process and procedure
• Assist with travel related arrangements, including prior approvals, registration, airline reservations, car rentals, hotel reservations, etc
• Assist with preparing travel and expense reports for reimbursement
• Provide supervision of part-time, temporary staff and student staff within the School.
• Perform other duties as assigned

Minimum and Preferred Qualifications:

MINIMUM QUALIFICATIONS

• High School or GED
• Three years relevant work experience

Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.

Physical Requirements

Position may require local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Applicant must be able to perform the essential functions of the job, with or without reasonable accommodations.

Work Hours:Position may require non-standard work hours (nights and weekends). Position Status:Full-Time FLSA:Non-exempt